• Work closely with the Managing Director to ensure smooth operation of all finance matters • Maintain inventory files• Monitor and order office supplies• Maintain a filing system for all financial documents• Ensure the confidentiality and security of all financial and employee files• Matching invoices to statements and purchase orders to invoices • Preparation of spreadsheets, reports and correspondence as required• Submit weekly report for income & expenses • Updates and corrects information in the CRM database • A certain level of flexibility regarding availability outside normal working hours is required to attend events and private views • Perform other related duties as required• Responsible for maintaining the company's IT network, servers and security systems.• Creating invoices on QuickBooks.

Procurement (Demand & Acquisition) Ensure that procurement is in line with district demand plan Receive and evaluate specifications (requisition) from end users Manage data base Prepare request for quotation and send invitations to suppliers Create purchase order on Finest system Capture purchase order on Bas systemExpenditure & Accounts Capture payment on BAS system Update payments, invoices and commitment register Prepare BAS payment voucher Maintain filling system and retrieve documentsStores & Purchasing Conduct stock taking Updating and monitoring stock control card ( BIN & TALLY CARD)Human Resource Management Leave capturing on PERSAL Compiling of pension documents Compiling PMDS quarterly report Receive PI (Personal Instrument/ Memorandum of understanding/ Performance Agreement) Ensure the implementation of PMS (Employees work performance) Making follow ups on late submissionsLogistics Switchboard operation Photocopy operations Opening tenant files Consolidation of logistics report Filling terminations Consolidation of tenant files General food service administration Holding of finance section meetingsPatient Register (OPD) Management of medical records Patients administration Retrieval and filling of medical records Collection of files from various wards Collection of revenue