Phillip E. Blunt Bps, Mis, Cip Email and Phone Number

As a Compliance Department technology subject matter expert in the heavily regulated financial industry, I was tasked with translating business, legal, and regulatory requirements into system configurations for IT counterparts. As a trainer, I provided tools to ensure firmwide execution of legal and regulatory requirements of information management protocols. Audit firmwide processes presented as evidence of adherence to information management procedures. Resourced in the creation of the firms Data-map with emphases on Systems of Record and created the firms Master Application Catalog for integration into the Configuration Management Database and Asset Management System. Compiled network metrics to supply the firm with baseline volumes and projected growth rates of unstructured data production enterprise-wide. Effectuate change in the manner in which the organization handles its information, supported by the creation and presentation of internal and external business use-cases. Resourced in the creation of Information Lifecycle Management and Information Governance program. Manager of multiple enterprise-wide information management projects and initiatives with focuses on records retention, information privacy, e-discovery, and DLP.

As the Archiving Information Management (AIM) regional operation director; I oversaw the development of a 3 million dollar Software as a Service Solution business line in the architectural, engineering and construction industry. Analyzed monthly and yearly Profit and Loss statements to strategize profit margins and projected budgetary goals. Used cost reduction tactics and service charge premiums to increase revenue. Planned budgets for the upstart and maintenance of AIM Centers regionally. Approved pricing and cost analysis valuations for production of client projects. Identified workflow inefficiencies and provided analysis to re-engineer business processes. Served as the subject matter expert on legal industry Information Management projects. Coordinated high-profile client projects between national and international axillary teams, ensuring the completion of deliverables within time-frame. Developed, evaluated, and implemented best practice standards of Records and Information Management procedures for regional AIM centers. Analyze RFI’s and RFP’s providing consultation on project bids. Strategically planned workforce to ensure both in house and client projects for data capture, organization, and import into CRM and DM system. Assessed and classified client data through the Information Management Lifecycle. Oversaw data transfers and file conversions between software applications. Consulted with clients regarding industry compliance, regulations, and organizations information management requirements. Operational liaison to sales personnel providing transparency of standard operating procedures with emphases on transitioning projects from conceptual to actual. Trained internal departments and clients on project processes, software and information management policies and best practices.

Strategized the creation and implementation of records retention schedule and policies to align with industry standards and best practices. Assessed and revised Records and Information Management (RIM) policies and procedures. Team strategist tasked with planning the direction of the firm national RIM vision. Created metrics used to gauge the functionality and accuracy of the firm's RIM standards. Reconciled mismanaged or misappropriated client matter files, bring them into compliance with firm and legal standards. Maintained, consolidated, and reconciled client files spanning multiple RIM systems. Corrected post-converted data mapping errors in the active RIM system. Supervised RIM staff and coordinated resources across departments. Provided strategic guidance and support to newly hired management on the nature and culture of the firms’ environment and legal industry. Served as the liaison to legal professionals and support staff on behalf of the RIM department. Managed daily workflow and projects for department continuity and senior level awareness of firms RIM standings. Coaching lead and technical advisor for newly hired or transitional RIM staff. Implemented processes to improve departmental staff morale, perception, and confidence in the RIM department. Change agent during the implementation of RIM systems upgrades including policies and procedures. Provided on-going mandatory training of legal professionals, administration, support and records staff, on how to navigate RIM system and the overall file life-cycle. Produced comparative analyses of software solutions for the selection of a RIM system. Evaluated and reconciled storage, supply, and equipment invoices in preparation for payment and annual budgeting request. Assessed and managed vendor relations.

Assessed documents released, destroyed, retrieved or returned to/from: firm, clients, departing attorneys or storage facilities. Prepared paper and electronic file transactions. Converted firm files into electronic records via scanning to OCR database or microfilm. Managed record of all file transactions per firm's policies and procedures. Assisted attorneys and staff members in locating physical and electronic files. Generated client matter files for current and incoming attorneys and support staff and integrated physical and electronic data into the firm's electronic records management program for existing and laterally hired attorneys. Executed legal holds for case files in litigation or subpoenaed via the courts. Verified accuracy of the firm's standard clearance process for creation of new client matter file, implemented guidelines to locate misplaced file's, protocols for determining file disposition, and the execution of the frim's Record Retention Schedule. Managed physical and electronic Estate Planning files for clients and attorneys personal files. Trained and mentored incoming records staff on policies, procedures and departmental standards.

Provided guidance to clients regarding Records Retention practices and processes. Conducted background checks of prior work experience and business ventures to alert the firm of potential business conflicts when accepting clients. Organized filings and researched case issues for top billing partners and associates. Organized and maintained a database of class action suits and cases requiring multiple workrooms. Conducted database research for retrieval of original records and electronic copies. Prepared reports and proposals for distribution to staff, current, and potential clients. Performed data-mapping and post-converted data cleanup activities after electronic file integration. Evaluated database enhancements to improve search and retrieval functions for firm staff. Assisted in the creation of a universal numbering system database to locate missing, destroyed, or permanently released documents and files. Managed the transfer and maintenance of physical record inventories at storage facilities, ensuring contractual identification and security standards were met. Coordinated the shipment of physical files from storage facilities. Tracked record of invoices, purchase requisition, and miscellaneous expense documents for various practice areas. Submitted above documentation to Accounting for payment. Conducted general procurement functions including ordering office supplies, equipment, and products. Performed cost analysis and vendor product comparisons.

Provided Administrator with daily departmental function reports. Researched and distributed firm's daily litigation docket and filing calendar reminders. Coordinated the recalling and shipping of firm files to storage facilities. Responsible for opening and closing firm client matters in database for billing purposes. Provided support to various practice areas by calculating and entering jurisdictional rule-based deadlines information into docketing/calendar reminders systems. Maintained vault documents regarding, Estate Planning, Corporate Financing, and other confidential client information. Conducted conflict-checks on prospective clients and attorneys. Coordinated the filing and serving of court documents. Electronically scheduled motions, appearances, and filings to courts over a six-county area.