Philomena Mitalo Email & Phone Number

Nairobi County, Kenya

• Actively researching new opportunities, developing project proposals, action plans, workplans and budgets• Developing/Reviewing policy documents and knowledge products that influence an enabling business environment - strategies, policy briefs, fact sheets, lobby papers, memorandum.• Developing frameworks/strategies for monitoring and evaluating project implementation to keep track as per work plan and budget. • Managing the program’s budget, aligning the deliverables (outputs) to… Show more • Actively researching new opportunities, developing project proposals, action plans, workplans and budgets• Developing/Reviewing policy documents and knowledge products that influence an enabling business environment - strategies, policy briefs, fact sheets, lobby papers, memorandum.• Developing frameworks/strategies for monitoring and evaluating project implementation to keep track as per work plan and budget. • Managing the program’s budget, aligning the deliverables (outputs) to the program’s outcomes and providing oversight of CCAK financial expenditure• Establishing organizational sustainability through implementing new resource diversification and revenue deepening strategies through development of funding proposals• Part of the team managing the planning, execution and reporting of donor funded projects by GIZ-GCF and ENDEV, SNV, CCA, WWF, Hivos and UNDP• Preparing and coordinating all quarterly technical and financial reporting aspects as per grant guidelines • Co - Chairing Technical Working Groups (TWGs) – Inter- Ministerial Committee on Clean Cooking, Air Pollution, energy and Health, Climate Change and Health, KEPSA sector boards – Energy & Extractive Sector Board, Gender & Youths Sector Board, Environment Sector Board and Kenya Climate Change Working Group, Clean Cooking and Bio Energy.• Clean Cooking Sector advocacy and lobbying through development of memos to National Treasury based on finance bills/Acts, determining taxation/fiscal documents, sector guidelines and regulations.• Influencing policies, regulations, fiscal and administrative frameworks that facilitate a competitive business environment for CCAK members and other clean cooking sector stakeholders.• Convene, supervise CCAK capacity building trainings and workshops, sector events and manage CCAK working groups and ensure resolutions are implemented. • Technically the focal secretariat to clean cooking sector standards and regulatory, gender issues. KEBS, EPRA etc Show less

Nairobi, Kenya

A. HUMAN RESOURCE ROLES • Recruitment: Assist in the recruitment, administering skills tests, conducting interviews, preparing onboarding and offboarding schedules, developing CCAK vacancy terms of reference, job descriptions and staff contracts • Records management: Maintain personnel records, Payroll facilities, risk management, staff leave schedules and annual/sick leave balances and ensure adherence to confidentiality procedures and policies. • Policy Development:… Show more A. HUMAN RESOURCE ROLES • Recruitment: Assist in the recruitment, administering skills tests, conducting interviews, preparing onboarding and offboarding schedules, developing CCAK vacancy terms of reference, job descriptions and staff contracts • Records management: Maintain personnel records, Payroll facilities, risk management, staff leave schedules and annual/sick leave balances and ensure adherence to confidentiality procedures and policies. • Policy Development: Assist in development and review of departmental policies i.e HR policy, Finance and Procurement manuals and updating and/or writing new standards.• Performance Management: Assist in the implementation of performance management processes through performance appraisals and maintain the training and capacity development log for all staff and analyze training.B. FINANCE AND ADMIN ROLES • Records Management: Responsible for the filing system as per required Standard ensuring filling and record keeping of all CCAK documents in soft (digitally) and hardcopies. • Logistic Support: Providing all administrative and logistic arrangements of project activities, Organizing field trips – staff itinerary, airport transfers, transport bookings, visas, permits etc. • Events management: planning and coordination of sector meetings, events, workshops, executive committee/board and staff meetings and preparation of reports, minutes, board papers • Preparation of monthly, quarterly and annual financials and accounting reports including audit management.C. PROCUREMENT ROLES • Management of consultancies, development of sourcing strategies by drafting CCAK procurement contracts, procurement plans for Programmes/ projects, applied lean principles and cost-benefit analysis processes reducing supplier cycle times. • Prepare yearly list of pre qualified suppliers, RFQs, Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations (RFQs), Terms of reference (TORs) Show less

Nairobi County, Kenya

• Managing daily office operations; maintaining a clean and enjoyable working environment, management of office equipment, clerical or other administrative staff • Managing front office including receiving guest, handling external or internal communication or management systems, sorting and distributing incoming and outgoing mails, telephone calls and post • Organizing field trips - this involves transport to and from the airport, arranging for tickets, accommodation and programme for… Show more • Managing daily office operations; maintaining a clean and enjoyable working environment, management of office equipment, clerical or other administrative staff • Managing front office including receiving guest, handling external or internal communication or management systems, sorting and distributing incoming and outgoing mails, telephone calls and post • Organizing field trips - this involves transport to and from the airport, arranging for tickets, accommodation and programme for the trip, visas, permits etc. • Providing all administrative and logistic arrangements of project activities (meetings, events, workshops, business trips etc.) • Coordinate general administrative support (e.g., processes requests and inquiries for general services) and making sure that financial and administrative regulations met• Responsible for the filing system management as per required Standard ensuring filling and record keeping of all documents in soft (digitally) and hardcopies • Organizing, scheduling and coordinating, minute taking of the executive committee/board and staff meetings as well as preparation of board papers • Events management: planning and coordination of sector meetings, events, workshops, executive committee/board and staff meetings and preparation of reports, minutes, board papers Show less

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