Phoenix Normand Email & Phone Number

United States

We specialize in delivering comprehensive corporate event management services tailored to meet the unique needs of our clients. Our expertise encompasses a wide range of events, including:Conferences: Planning and executing engaging conferences that foster networking and knowledge sharing.Galas: Organizing elegant galas that create memorable experiences and celebrate achievements.Tradeshows: Managing dynamic tradeshows that showcase innovations and connect industry professionals.Team Offsites: Coordinating productive team offsite events that enhance collaboration and team bonding.Large Celebrations: Crafting unforgettable large-scale celebrations that leave a lasting impression.Product Launches: Strategically planning and executing impactful product launches that generate excitement and drive sales.Company Launches: Orchestrating successful company launches that establish brand identity and engage stakeholders.Our services cater to all industries, ensuring that each event is executed with precision, creativity, and a focus on delivering exceptional results. Partner with us to create impactful experiences that resonate with attendees and elevate brand presence!

BounceBack is a personal and professional success ecosystem focused on optimal fitness, professional readiness and success, and mastering the truth all over again.

Foster City, California, Us

Responsible for sourcing, procurement, refresh/buildout coordination, and "Day One" design and furnishing of new, 48K square foot office location. (62 property tours over six months) Assistance with hiring, training, and succession planning of new Office Manager prior to my exit.

Since its inception in 2017, trīb. has quickly become the defacto online community for top-performing administrative professionals around the world. Scoring approximately $4.1 million in new compensation, raises, and bonuses for its 460 alums. trīb. allows EAs to leverage the aggregate networks, experience, knowledge, and access provided by top-producing EAs from 13 countries.

New York, New York, Us

Core Responsibilities:Strategic adviser and force multiplier for President/CEO and Executive TeamOversee execution of key organizational OKRs and aggregate business unit reportingEnsure execution of DEIB evolutionary work in partnership with external DEI consultants, Chief Diversity Officer, and internal stakeholders and teamsManage key internal and external relationships (government, philanthropy, services partners)Coordination of multi-year organizational strategic planning initiativeCoordination of key contributor monthly check-ins and quarterly Board meetingsPartner with Exec Team, Senior Managers, and Directors to optimize processes within each business unit and ensure consistent communication and timely execution against company objectivesManage Director of Administrative Services and oversee management, training, and execution of the Executive Assistant teamProduce company's "All Hands" and "Senior Managers" meetings

Foster City, California, Us

Core Responsibilities:Strategic adviser to CEO, Co-Founders, and Leadership TeamOversee execution of key company initiativesCoordination of key investor monthly check-ins and quarterly Board meetingsOversee implementation of company's charitable donationsManage Executive Assistant to the Executive Leadership TeamManage Founders' personal estate staff Coordinate CEO's media calendar and opportunitiesProjects of note:Creation and moderation of ELT weekly meetings and quarterly strategic offsitesCoordination of two, in-person, company-wide offsites (remote company)Coordination of investment roadshow with a successfully closed $80M Series B roundSourced and procured lease for Brooklyn, NY satellite officeOversight of Founders' philanthropic fund and company's charitable giving initiativesAdditional Responsibilities:Calendaring, correspondence, travel coordination for CEO and familyExpense reportingNegotiation and review of vendor contracts for optimal service price/value

Los Angeles, Ca, Us

GiftSuite believes in gifting with intention. We are a female-led, BIPOC-owned, LGBTQIA-friendly company that actively supports other socially conscious small businesses. GiftSuite is an "out-of-the-box" corporate gifting solution helping employees and remote teams come together around memorable, hands-on experiences while providing a vehicle for People teams and Executives to create, foster, and monitor positive, engaged company culture and morale across local and remote offices. www.giftsuite.comDuties: Work closely with CEO/Co-owner to ensure company is meeting performance expectations.Ensure delivery against key business metrics.Develop/Improve systems and process that create efficiency and productivity, reduce costs, increase profits, and optimize vendor relationships.Provide timely, accurate and complete reports on the operating condition of the company.Collaboration with CEO/Co-owner to develop and implement plans for the operational infrastructure of systems, processes, and personnel designed to accommodate the rapid growth objectives of the company.Company representative with clients, potential investors, and business partners.Managed 2 warehouse moves and storage logistics across 2 locations.

Englewood, Colorado, Us

Projects of Note:End-to-end coordination of $100M Series B RoadshowOnsite coordination of ~35 media interviews at global aviation industry conference in Farnsborough, UKCoordinated personal estate relocation; Recruited and managed household staffCore Responsibilities:Calendaring, international travel coordination, expense reporting for CEOCoordination of bi-monthly Board meetingsManaged internal and external recruiting efforts for the C-suite for all senior management level hiresChief of Staff duties for weekly Leadership Team meetings and multi-team operations and product report-outs

San Francisco, Ca, Us

Projects:Managed team members and events calendar for CEO’s YPO (Young Presidents Organization) dutiesResident Building Manager at one of Veritas Investments’ portfolio properties providing key insight and process feedback directly to Regional and Asset ManagersAudited philanthropic activities and contributions to assure highest ROI and most favorable tax breaksLead Executive Assistant (of 5) for C-suite helping to assure teamwork and transparencyCore Responsibilities: Calendaring, travel coordination, expense reporting for CEO and wifeCoordination of participation on numerous external Boards and professional organizationsCoordination of wife’s personal calendar, events, family travel and participation on numerous external BoardsCalendaring, travel and onsite coordination for three executive coaching consultantsSupervise one part-time Special Projects coordinator and two accounting consultants

Los Angeles, Ca, Us

Executive Assistant to Farhad Mohit, Flipagram CEOSr. Office Manager for Flipagram TeamProjects of Note:Selected and implemented company’s inaugural, best-of benefits and wellness plansNegotiated leases for company’s two office locations with 2 moves in 10 monthsManaged construction, designed and furnished two offices locations; delivered turnkey in 28 and 24 daysCore Responsibilities:Calendaring, travel coordination, expense reporting for CEO and team of 52 employeesCoordination of quarterly Board meetings and managing CEO’s participation on external Boards and committeesFacilities management, IT coordination and hardware procurement and security Contract negotiation and remittance of all vendor and contractor invoicesEvent coordination and management

San Francisco, Ca, Us

Executive Assistant to General Counsel, Head of Brand and Head of Payments. Calendaring, international travel coordination, correspondence and expense reporting for General Counsel, Head of Brand, Head of Payments and their teams (approx. 85 total employees). Coordination and note taking for groups' weekly team and cross-functional meetings. Coordination with Human Resources to schedule external candidate interviews during explosive company growth phase. Monitoring critical projects/initiatives and ensuring cross-functional synergy. Monitoring department budgets and managing costs effectively within plan. Coordination of quarterly offsites for three groups. Personal calendaring, purchases, travel arrangements and special projects as assigned.

San Francisco, California, Us

Core Responsibilities:Calendaring, international travel coordination, correspondence and expense reporting for Global Brand President and Senior Global Project Manager Coordination of Levi’s quarterly/seasonal global go-to-market conferences and local events Management of President’s office, requiring deep understanding of the region’s strategic objectives to support the tactical elements of calendaring, prioritizing meetings and monitoring workload Monitoring department budget and managing costs effectively and appropriately within plan Quarterly Board of Directors and Global Leadership Team meeting coordination Interviewing, training, coaching and development for new administrative assistants Personal support including scheduling of personal appointments, travel arrangements, facilitating President’s participation on numerous internal/external Boards and committees and accompaniment when required

Representation in the purchase, sale and leasing of residential real estate in the greater San Francisco Bay Area. Design of identity and branding and design lead of corporate website, print advertising and signage.

Covina, California, Us

Calendaring, travel coordination, phones and expense reporting for CEO and Chief Legal Counsel in a start-up environment. HR duties including recruiting, administrative onboarding and termination, benefits administration, regulation compliance and payroll assistance. University recruiting event coordination and attendance. Office management duties including Facilities and vendor coordination, supplies and equipment purchases, company-sponsored events coordination and weekly lunches. Personal and family support duties including travel coordination, assistant recruiting, estate vendor coordination, medical appointment setting and social calendar coordination. Special Projects: Coordinated office move of 45 employees including site visits, selection, lease negotiation, design, move logistics, furniture procurement, set-up, and vendor coordination.

Corporate interior design including space planning, color selection, furniture procurement, vendor coordination, and installation management for companies ranging from 30 - 150 employees.

Us

Calendaring, international travel coordination, correspondence, phones and expense reporting for CEO, CTO and Chairman in a start-up environment of 35 employees. Board meeting coordination, management of Board calendar and quarterly travel logistics. HR and accounting duties including monthly/quarterly reporting to Venture Capitalist fund manager, payroll and benefits administration. Coordination, attendance and management of company presence at national gaming tradeshows. Office management duties including purchasing, Facilities and vendor coordination, database management, and company-sponsored event coordination. Special Projects: Coordinated office move of 35 employees including site visits, selection, lease negotiation, design, move logistics, furniture procurement, set-up, and vendor/general contractor coordination of build-out.

Calendaring, correspondence, travel coordination, expense reporting and phones for CEO and CTO; Redesign of company website, creation of marketing collateral, PowerPoint presentations, and tradeshow booth graphics. Event management duties: budget projection, database management, venue/vendor selection, attendee travel coordination, tradeshow attendance, post-event accounts reconciliation.

Macro and micro-management of approximately 160 international events and technology conferences with attendance of 20 to 1,350 and budgets from $5,000 to $1.2 million (approximately 75% travel). Event management duties: concept/theme creation, budget projection, database management, venue preview and selection, entertainment procurement, attendee travel coordination, on-site vendor coordination, graphics and visual presentation design, expense reporting and post-event accounts reconciliation.

Calendaring, correspondence, travel coordination, expense reporting, and phones for department of two managing partners Supervision of design, production and editing of PowerPoint presentations, pitch books, research reports and deal close tombstones