Coordinate and administer all University staff employee leaves of absences. This includes leaves associated with the Family and Medical Leave Act (FMLA), personal leaves, military leaves, work injury, jury duty, and bereavement leave. Serve as a primary point of contact and manage all leave inquiries, educating and informing employees and managers on the leave process and related policies. Intake of leave requests, sending required notices, forms and letters, and determining leave eligibility, while ensuring federal and state compliance of all leaves, including certification of FMLA leaves. Create and maintain complete and accurate leave files. Track leave time, collaborating with employees and managers to ensure proper timekeeping. Communicate with employees, managers and human resources professionals to coordinate the return to work process, including accommodation requests and leave expiration. Develop, generate and present reports on a regular basis to analyze leave data and trends. Maintain current knowledge of federal and state leave laws and regulations; propose revisions to internal documents, policies, and communications as necessary to ensure University compliance. Track accommodations made within the University; consult with Benefits Administration and Risk Management as needed, to coordinate changes to leave as required.

Managed the University's Long Service and Retirement Recognition award programs, ensuring vendor is accurately maintaining information and programs are working efficiently. Served as the resource person for all service award issues including updating the procedures regarding the programs. Consulted with University leadership, managers, and employees in ensuring employees are aware of the programs and recipients are receiving awards accordingly. Oversaw the budget and invoicing process for the programs to ensure accurate billing.

Maintained the calendars for the Executive Director and Director as instructed or required; scheduling and arranging meetings and appointments with employees. Provided administrative support for the department such as answering telephones, assisting visitors, resolving and referring a range of problems and inquiries. Typed confidential reports, chronology of events, EEOC responses, letters, memorandums, and newsletter articles. Prepared Excel spreadsheets, data tables, graphs, and PowerPoint presentations. Maintained the grievance database and generated reports as needed. Scanned and electronically filed internal grievances and EEOC response records. Typed, processed and oversaw all electronic submission of purchase requisitions, check requisitions, work orders, and supply orders using the University's online purchasing system. Verified that employment laws postings were displayed and current with federal, local and state statutes and regulations. Managed the University of Miami's Nursing Mothers Program; ensuring requests are logged timely and accurately, cases are closed appropriately, and data can be retrieved as needed. Maintained the quality of the department's website, including adding and designing new web pages, updating and making the website more informative, and assuring that the programming and linkages of pages remained intact and functional. Coordinated seminars and workshops, planning for location, circulate workshop advertisements via email and online; prepared and duplicated facilitators' guide and participants' handouts, and assisted with registration when necessary.

Provided administrative support for the senior manager, senior investment officer and the regional director, including scheduling meetings, conferences, interviews, luncheons, and other activities. Maintained travel schedule and personal calendar for regional director. Answered telephone calls, determined nature of calls and responded to general inquiries concerning the company in accordance to policies and procedures. Received and screened incoming mail, deliveries, voice mails, and emails. Utilized computer software programs to prepare various memorandums, spreadsheets, tables, graphs and reports. Attended and participated in activities of local professional organizations with regional director to promote organization. Tracked and processed check requests, monthly expenses, invoices, and subscription renewals. Proofread and edited materials for appropriate, consistent and accuracy.

Prepared correspondences, reports and publications resulting from Cooperative Institute for Marine and Atmospheric Studies (CIMAS) related workshops. Assisted in the organization of the CIMAS Annual Review. Prepared expense reimbursements, check requests, interdepartmental and purchase requisitions. Processed all domestic and international travel for research staff. Processed new hires of casual workers, temporary employees and undergraduate students. Maintained employees' personnel files for department. Assisted employees with payroll related issues and concerns. Maintained hours employees worked and reconciled information to financial reports. Prepared clearance checklists for departing and terminated employees.

Utilized various software programs to prepare various correspondences, tables, graphs, lists, reports, letters of intents, purchase and sale contracts and business lease agreements. Formulated and created flyers and brochures for properties, prepared quarterly newsletters and other marketing documentation. Discussed with tenants, the terms and conditions for management and maintenance services. Managed incoming calls and maintenance requests from tenants and worked closely and quickly to resolve each issue by responding in a professional manner, making recommendations to resolve the concerns. Prepared work orders showing scope of work, landlord and tenant responsibilities, services to be performed and cost of services with needed approval from tenant. Followed up with tenant to ensure that work was completed in a timely manner and at a level to tenant's satisfaction. Scheduled and coordinated meetings with tenants, clients, staff and cooperating brokers. Created and maintained Excel spreadsheets for business expenses, check registers, payroll, accounts payable and receivables. Accountable for the establishment and preparation of financial statements, client billings, monthly and daily accounting reports, including payroll, and prepared, received and processed various checks for signature and payments. Maintained and reviewed all deposits, accounts receivables, account payable, journal entries and bank reconciliations. Hired, trained, supervised, and evaluated office personnel.