Phyllis Pizzuto Email & Phone Number

Carlsbad, Ca, Us

Prepare and process payroll through ADP Workforce Now, create payroll journal and job cost entries to Sage. Oversee all benefits and reconciliations for employees and employer. Provide annual payroll budget and forecast. Monitor payroll system capabilities and continually augment infrastructure to provide maximum automation and reporting.Prepare and review cash flow waterfall calculations for distributions and payments.Review accounting transactions and trial balances from property management companies, providing adjusting journal entries as needed.Coordinate with external CPA on tax returns for low-income housing tax credit (LIHTC) partnerships.Create and maintain accounting schedules for loans and partnership income items.Prepare reports for month end close.

Manage the day-to-day accounting operations in accordance with GAAP Standards, including month end close, GL, intercompany reconciliations, bank reconciliations, Fixed Asset Reconciliations, Balance Sheet Reconciliations, department budget for proper FP&A reporting. Assisted CFO with full-scale audit engagement for public affiliate companies. Implemented QuickBooks to Sage Intacct conversion, Yooz AP software, and Concur.Established state registrations for Revenue and Payroll reporting. Payroll processing, oversee benefit, payroll tax reporting, garnishments, and HR regulations. Prepare 5500 audit, yearly benefits census. Created first Cash Flow Analysis for monthly reporting to Executives and Investors.Created all SOP's for accounting department

Escondido, California, Us

Oversee and managed daily operations of the accounting team including Accounts Payable, Accounts Receivables and Cash Receipts.Monitor and analyze financial data.Identified and review budget vs actual variances.Perform monthly and weekly reconciliations between two CRM’s.Assisted in external financial reviews.Prepared annual and quarterly reports as required by regulatory agencies.Prepared general ledger entries by maintaining records, documents and reconciling accounts.Answered accounting and financial questions by researching, interpreting and presenting data.Reconciled the customer referral and promotion payments.Accounts Payable:Reviewed invoices and completed weekly check runs.Reviewed aging report for completeness, validate to GL and researched open items.Identified, researched and correct job cost variances.Completed Accounts Payable month end processes.Accounts Receivable:Provided on-going support to the A/R and Cash Receipts team.Answered inquiries regarding discrepancies and changes orders.Confirmed prelims are filed and lien rights are upheld.Reconciled revenue from the CRM to ERP.Assisted with collections as needed.Reviewed aging report for completeness and accuracy and validate to GL.Completed Accounts Receivable month end and year end processes.Inventory: Reviewed and create inventory items.Lead in the inventory physical count.Reconciled CRM to ERP and research any variances

Escondido, Ca, Us

Oversee management of all the accounting activities, policies, and insurance contractsFacilitate the completion of the annual financial statement audit as well as various other external reporting such as IPEDS, WASC, and ATS reportsDeveloped and oversee annual operating budget, student housing, and auxiliary budgets, monitoring their progress monthlyMonitor investment accounts in accordance with guidance provided by Finance and Investment Committee, and ensure compliance with investment policiesProperty Manager for 11 property's - collected rent, processed vendor payments and security depositsDevelop and maintain relationships with banks and other financial institutions. Ensuring reporting and adherence to financial covenants and other loan provisions, in the administration of loansOversee all tuition and fees, federal loans, veteran grants, scholarships and collectionsProcessed payroll, payroll taxes, pension, and health benefits Prepared all year end reporting for federal and state agencies - state property taxes, and 5500 auditOversee all vendor contracts and accounts payable payments Responsible for asset schedule and depreciation, library and book store inventory, sales and BOE reporting Responsible for loan and all expenditures of new $22 million student housing project Implemented and created sub-accounts for over 30 endowed scholarships for live and current data Created payroll template for bi-monthly cost accounting journal entryUpdated all Human Resource files, and assisted with faculty and staff handbooks to satisfy state and federal regulation

Responsible for preparation and analysis of all financials, and Work in Progress reporting. Directed monthly project reviews with management team to ensure budget to actuals, and bonus goals were met.Supervise Accounting Department, Office Manager and Administration.Oversee WAWF billing and approved all subcontractor payment request per contract.Reviewed all customer, subcontractor, and vendor contracts.Joint Venture project accounting, Federal MAC and State agency contracts.Directed accounting software conversion from QuickBooks to Sage 300.Responsible for 6 Divisions - Domestic and International.Recovered over $65k in overpaid sales tax and $35k in overpaid vendor payments.Implemented Job Cost reporting and provided training to project management.

Processed billing for all projects, Federal, State and personal accounts. Created custom job cost reports in assisting project manager’s with their budgetsResponsible for Work in Progress and financial reporting for surety and bank complianceManaged Contracts Department – reviewed contracts, change orders, Certified payroll, License and Insurance CertificatesMonitor daily cash balances in operating, savings and investment bank accounts to cover obligations and maximize interest earningsUpon 3 months of employment collected over $550k in over 90 day receivables along with attaining a 30 day term

Tuition Billing, Vendor payments, Collections, Human Resources, Process Payroll, Employee Reviews, State reports, Financial Reports, General Ledger Reconciliation, Bank Reconciliation, Staff scheduling and supervising staff of 20, parent & teacher workshops