• Provide executive administrative support to the Executive Director of HR Department by coordinating, planning, prioritizing the issues to ensure the smooth operation of HR Department;• Lead administrative functions required for coordination with other departments;• Acting as the First Point of Contact to the office of the Executive Director/HR;• Possesses excellent communication skills;• Good judgment and analytical skills with a focus on attention to detail;• Being the project based company, prioritize multiple tasks and always ensure to execute the assigned duties and provide the quality work in the time-bound manner;• Flexible and Adaptive, and very well versed with the HR practices in the organization;• Proficient in working with MS Office – MS Word, MS Excel, MS PowerPoint, Adobe, Outlook, SAP, etc. and always keen to learn the required software/s, one of the key strength is formatting of documents;• Preparation of periodical presentations, minutes of meeting and reports showing projection and schedule of various targets to be achieved by the department;• Scheduling of appointments, meetings with different departments, contractors as well as with various international companies, and organizing conferences;• Preparation of Itinerary, arrange travel schedules and make necessary reservations like booking of tickets, arrangement of VISA, Passport & Currency etc;• Handle Public and Employees’ Grievance Redressal Portal, try to solve the problems and provide best possible solutions as per the extant rules;• Well versed with the Indian Labor Laws and assist in ensuring the compliances of the same in organization;• Receive incoming regular and electronic documents/mails and ensure distribution to the concerned official(s)/department(s), in the time bound manner;• Maintain electronic record management of all incoming/outgoing documents to keep track;• Maintain information filing system including confidential in nature, electronically and manually;