Pippa Gray Email & Phone Number

Reading, England, United Kingdom

Supporting 2 Directors. · Diary Management - Office Administration · PowerPoint · Travel Arrangements · Document Management · Confidentiality · Customer Service · Communication · Reliable · Travel Management · Purchase Orders · · Telephone Skills · Computer Literacy · Executive Administrative Assistance · Events · Personal Assistant · Calendaring · Interpersonal Communication · Organization Skills · Expenses · Microsoft Word · Meeting Scheduling · Time Management · Conference Organization · Interpersonal Skills · Forward Planning · Relationship Management · Outlook · Decision-Making · Executive Support · Administration · Administrative Assistants · Meeting Planning · Microsoft Office · Attention to Detail · Written Communication · Event Management

Temporary role supporting 2 Directors

Andover, England, United Kingdom

Basingstoke, England, United Kingdom

Overton, Hampshire

Supporting the CEO, Chairman and other ELT members when necessary.Principle responsibilities are;• Complex and extensive diary and email management for the CEO and Chairman. Anticipating and coordinating the needs and demands of changing schedules. • Preparing papers for the Board Meetings, managing the annual board calendar, scheduling Audit and Remuneration committees in the year whilst taking into consideration the schedules and obligations of the board members. • Managing international and UK travel booking including hotels, flights, car hire. Arranging visas where necessary. • Submitting expenses on behalf of the CEO and ELT using our internal expense system. Monitor corporate card expenditure.• Dealing with confidential tasks and correspondence on behalf of the CEO.• Organising and preparing the Executive Leadership Team meeting agendas, accurately drafting and preparation of correspondence and collation of documents, presentations and reports. Ensuring the CEO and Chairman have the necessary documentation for meetings.• Booking meeting rooms and managing the meeting room equipment.• Administer and monitor absence records using the HR systems for the Executive Leadership Team.• Line Manager for the Reception/Office Administrator role.• Ensure PDR’s are diarised and completed on time. Maintain departments PDR spreadsheet.• Event management for internal and external meetings, conferences and team activities both on and offsite.• Managing the CEO’s communications and site wide communications using a variety of methods.• Customer focused, overseeing customer visits, ensuring logistics and necessary arrangements are all in place. Meet and greet CEO and ELT visitors. • Assisting colleagues with travel, expenses and booking meeting rooms.• Ordering office supplies and new work-wear uniform. Ensuring the office is well stocked of supplies and ensuring cleanliness and tidiness at all times.

Basingstoke, Hampshire

Extensive diary and email management for Head of Operations and two other Senior managers.Act as gate keeper for Head of OperationsInternal Communications; internal magazine, blogs, communications committee member, managing our SharePoint page.Leading the Charity communitteeCoordinating UK and Overseas travel including visas, flights, hotels, car hire.Compiling and formatting PowerPoint presentationsVisio diagrams and organisation chartsSubmitting expenses for Senior Managers and their teams where necessaryFacilitating internal and external meetingsOrganising offsite eventsPreparing agendas and distributingMinute takingApprove and maintain holiday and absence recordsAssisting with the PDR processPreparing and amending documents in Word, Excel, Powerpoint and Visio.Arranging and managing VIP Customer visitsLine Manager to Receptionist/Office administratorSupporting the Project Management Office when requiredAdvanced Excel, Word, Outlook and Powerpoint skills.

Reading, United Kingdom

Effectively supporting the MD to Gaming and Retail, EMEA.Extensive diary management, international and UK travel and itineraries, facilitating meetings, arranging offsite events in the UK and Europe, claiming expenses on behalf of the MD, Powerpoint presentations, arranging catering for meetings, arraning logistics for visitors and itineraries, maintaining stationery suppliers for the team, setting up procedures for the role, maintaining holiday and absence files. Ad hoc tasks as and when required.Also supporting the MD's direct report on administrative tasks.

Basing View, Basingstoke

Supporting the company's Legal Counsel and Company Secretary and also Office Manager.Extensive diary and email management, complex international travel booking, preparing Board papers and PowerPoint slides, arranging meeting agendas, organising meetings on and offsite, arranging ground transportation, team events and activities, submitting expense claims, arranging catering for meetings and visitors, ordering office supplies such as stationery and other consumables, running the reprographics room, producing office procedures and improving office policies. Collaborating with other PA's across our global network in USA and Asia.

Basingstoke

Supporting multiple Directors - HR, Customer Service, Supply Chain and Stores. Worked on extensive diary management, powerpoint, excel and word, expenses and complex travel booking. Supporting events in London.

Raf Odiham, Hampshire

Supporting the office manager and running the office.

Basingstoke

Supported 5 Senior Managers and 1 Director.

Farnborough, Hampshire