Pooja Madnani Email and Phone Number
I am a self-starter, with a proven track record of excellence. Highly organized, customer-centric, hard-working & an excellent leader/team player. A strong professional with Bachelor's degree.Skills: Strong time management and deadline adherence; Ability to perform effectively under pressure; Excellent communication and interpersonal skills; Superior organizational and administrative abilities; Meticulous attention to detail; Proven teamwork and autonomous leadership; Extensive calendaring and scheduling expertise; Proficiency in English writing and speaking skills; Strong follow-up and coordination abilities; Proactive problem-solving approach; Skilled in conflict management and resolution; Strong sense of ownership and accountability for tasks and responsibilities; Strong understanding of priorities; Ability to build and maintain professional relationships; Ability to quickly adjust to changing circumstances and priorities; Proven effectiveness in fast-paced start-ups and dynamic organizations; Confident approach in addressing and resolving client or customer needs; Self driven; Proficient in MS Outlook, Word, Excel, PowerPoint; Competent in scheduling and hosting virtual meetingsYears of Expertise and Experience: Coordination and administration; Office management; Scheduling appointments; Managing calendar conflicts; Managing emails; Travel arrangements; Business correspondence; Conference coordination; Confidential documentation and record keeping; Event management; Leadership and team management; Relationship management; Customer service; Assisting with the hiring process
V Migrate Immigration
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Administrative AssistantV Migrate Immigration Jan 2023 - PresentCalgary, Alberta, CanadaGreet and assist over 100 visitors monthly, ensuring a welcoming experienceAnswer and direct an average of 20+ phone calls daily, ensuring client inquiries are resolved promptlyFilter and forward only important phone calls, improving efficiency by 25% and allow the executive tofocus on more critical tasksMaintain electronic and paper filing systems for easy document retrievalManage and distribute mails to the appropriate team members on time, ensuring 100% accuracyCoordinate with 20+ clients every day for timely document submissions, managing contract filing, andfollow-ups for onboarding new clientsMonitor stock levels and order office supplies while maintaining office areas, equipment, and facilitiesfor efficient operations including meeting roomsSchedule appointment, book travel & take care of logisticsEnsure timely payment of invoices, managing data entry & any additional task as neededReview and validate team expense report prior to final submissionIn addition to my core responsibilities, I also manage social media by creating and posting contentusing tools like Canva, which noticeably improves the company’s online visibility
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Executive Assistant To The Co-Founder & DirectorProgcap May 2021 - Dec 2022New Delhi, Delhi, IndiaProgcap is a pioneering fintech start-up firm dedicated to empowering millions of small, micro and large businesses by providing them with affordable, customized financing and digital solutions for their supply chainsKey responsibilities:Managed busy schedules in a fast-paced start-up, resolving conflicts and achieving a 95% on-timeattendance rate for the director at meetingsHandled all communications—emails, calls, and mail with care and attention to detailMaintained professionalism and kept all documents and correspondence confidentialOrganized over 200 virtual and in-person meetings each month using MS Teams and Zoom, improvingcoordination across different time zonesProvided support for meetings by taking detailed notes, tracking action items, and following up withteam members to ensure tasks were completed on timeDrafted, edited, and reviewed emails, agendas, and other documents as neededAssisted with recruitment activities, such as scheduling interviews, filtering resumes, and keepingrecords updatedArranged national and international travel for executives, including visas and accommodations,optimizing itineraries and saving 10% on booking costsCoordinated over 20 executive-level events each year, like town halls and founders' meetings, achievinga 100% success rate -
Covid-19 Career PauseHome Jul 2020 - Apr 2021New Delhi, Delhi, IndiaUsed the time to upskill by learning and teaching various Abacus methods for mathematical calculations.
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Executive Assistant To Chairman And Managing DirectorM/S Trend Setters International Jan 2016 - Jun 2020New Delhi, Delhi, IndiaTrend Setters International is a dynamic apparel company specializing in the manufacturing of ladies' and kids garmentsKey responsibilities:Managed CMD's agenda, including scheduling appointments, board meetings, and conferencesHandled phone calls from both inside and outside the company, making sure they were directed to the right departments, responded to quickly, and followed up on when neededManaged and prioritized emails forwarded by the Chairman, ensuring that each one was addressed andfollowed through to completionAssisted in preparing meeting minutes, tracking action items, and ensuring their timely completionHandled monthly expense reports, global credit card reconciliation, and offered backup support to other assistantsCoordinated with multiple vendors and maintained various log booksAided the team in generating requisitions and purchase ordersManaged national and international travel, hotel accommodations, visas, and itinerariesPerformed all additional administrative tasks as assigned -
Executive Assistant To Chief Executive OfficerEducomp Solutions Ltd May 2012 - Sep 2013Ho Gurgaon, IndiaEducomp Solutions is the largest education company in India. It has revolutionized the entire education ecosystem by creating and making the best use of digital products and online solutionKey responsibilities:Enhanced Chief Executive Officer's efficiency and effectiveness by 30% through comprehensive adminsupport and proactive approachOversaw and prioritized all incoming and outgoing correspondence, including emails, letters, and packagesManaged team expenses report, validated prior to the submissionAssisted other Executive Assistants as and when neededAssisted in preparing presentations for various meetings including board meetings -
Maternity BreakHome Dec 2011 - Apr 2012New Delhi, Delhi, IndiaFocused on family responsibilities and childcare during this period.
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Executive Assistant To Chairman & Managing DirectorDr. Lal Pathlabs May 2006 - Nov 2011Gurugram, Haryana, IndiaDr. Lal PathLabs is a No. 1 Pathology Laboratory in India providing comprehensive diagnostic services to patients, doctors, hospitals, pharmaceutical companies, and government agencies since 1949.Key responsibilities:Coordinated executive communications, including handling calls, responding to over 250 emails weekly, and liaising with internal departmentsMaintained an organized filing system for both paper and electronic documentsEnsured professionalism and 100% confidentiality in handling all materials and communicationsProvided general administrative support to the executive team, including meeting coordination & guest relationsManaged travel and logistics for over 50 doctors and medical staff annually for meetings, ensuring seamless travel experiences
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Maternity BreakHome Jun 2004 - Apr 2006New Delhi, Delhi, IndiaTook time off for pregnancy and family care.Focused on managing family responsibilities and ensuring work-life balance.
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Manager - Customer RelationsSu-Kam Power Systems Ltd. Mar 2001 - May 2004Gurugram, Haryana, IndiaSU-KAM POWER SYSTEMS LTD. is a renowned name in Power Electronics. It offers power backup solutions for both domestic and industrial markets, with a focus on environmentally friendly energy sources such as solar power.Key Responsibilities:Led the Customer Relations department, overseeing a team of around 30 technical professionalsStreamlined and optimized operating standards and procedures within the database systemManaged over 100 customer queries and complaints weekly, ensuring timely and effective resolutionsProvided leadership, mentorship, and performance monitoring to team members which enhanced process efficiency by 30%Conducted weekly analysis of over 200 complaints and installation reports, presenting findings to management for review and actionOversaw team member appraisals and supported their professional growth and developmentPlanned and facilitated internal training sessions for a team of over 25 technical engineers to enhance their skills and knowledge. As a result of these regular trainings, the team was able to handle more customer complaints with a higher success rate, leading to a 20% increase in customer satisfaction
Pooja Madnani Education Details
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Bachelor Of Commerce - Bcom -
All India Institute Of Management Studies1St Division -
Business/Commerce, General
Frequently Asked Questions about Pooja Madnani
What company does Pooja Madnani work for?
Pooja Madnani works for V Migrate Immigration
What is Pooja Madnani's role at the current company?
Pooja Madnani's current role is Administrative Assistant I Executive Assistant supporting C-suite executives from past multiple years - Open to new opportunities.
What schools did Pooja Madnani attend?
Pooja Madnani attended Delhi University, All India Institute Of Management Studies, Kendriya Vidyalaya.
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Pooja Madnani
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Pooja Madnani
Internal Audit | Fraud Control | Whistleblower Investigations | Risk And Controls | Financial Services ProfessionalCanada -
Pooja Madnani
Region Head For North & East With Star Vijay Super Ii Media & Entertainment Professional Ii Content Ii Partnerships IiDelhi, India2gmail.com, disneycareers.com
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