Karen Jarostchuk Email & Phone Number

Cambridge, Ma, Us

Brussels, Be

Cambridge, Massachusetts, Us

Provide executive assistance to CEO and executive team with attention to detail. Act as liaison to Board Members, sending update emails on behalf of CEO, scheduling board meetings, AV set-up, and preparing board books. Maintain office supplies, kitchen/supplies ordering, travel arrangements and expense reports. Proficient in Microsoft Outlook, PowerPoint, Excel, Word and Concur.

Identified a consumer need and invented a product called Popkins. Implemented a fun solution to alleviate the mess associated with ice-pop drips. Managed all aspects of product design, development and prototyping. Product is trademarked and received utility patent, signed an Agent Agreement 2/2012 with Innovationedge (listed in Business Week magazine as one of the Top 25 Champions of Innovation).

Provided executive and personal assistance to Partner and Co-Founder. Acted as contact person for the several BOD seats held by executive. Team player that worked closely to ensure calendar was seamless for executive. Handled highly confidential information on a daily basis. Professional interaction with executives, board members, management team and investors with polished interpersonal skills and a positive attitude! Duties included: 24/7 personal assistant responsibilities, complex calendar management, domestic and international travel arrangements, expense reports and research. Coordinated and onsite for the Annual Meetings including: invitations, rsvp tracking, venue selection, AV and contracts. Facilitated the office renovation at Prudential Tower with the CFO. Created visual plan with samples. Obtained partner approval, contractor selected and completed within budget. Provided assistance for Longwood start-up companies as needed. Highlights are:• Scheduled all logistics for several highly confidential meetings and events• Organized and on-site for NASDAQ bell ringing: venue selection, dinner event, reservations & logistics for BOD, room blocks, and contracts• Coordinated and onsite for Investor Day in NYC: venue selection, AV, menus, room blocks and contracts.• Complex scheduling and onsite assistance for executive team at JP Morgan investor meetings in San Francisco (yearly)• Curated and purchased furniture and accessories for a temporary renovation during build out at OVAS. Designed the new office layout for CEO with custom furniture pieces• Organized 3-day company offsite for 100+ people: venue/hotel selection, dinner & reception, all menus and transportation. Identified and organized team building event, selected give-away items and executed all contracts.• Personal shopping, gifts, stocking groceries, errands, maintaining cars, etc.

Boston, Ma, Us

Provide senior executive assistance that includes daily management of sensitive and highly confidential information. Coordinating workflow from start to finish. Professional interaction with clients, vendors and members of management team. Personal Assistant responsibilities as needed, attention to detail, complex calendar management, extensive travel arrangement & expense reports, phone screening, coordinate and schedule off-site meetings and research. I held several positions during this time-frame: 11/06–9/08 Assistant to Senior Marketing Executive - 8/05 –11/06 Assistant to President - 12/01–8/05 Senior Executive Assistant - 6/00–12/01, Assistant to EVP - 8/96–6/00 Assistant to CFO - 11/95–8/96 Assistant to CFO

Assistance to Northeast Region Manager at off-site office. Ensured proficient working environment including ordering supplies, phone screening, calendar management, typing, assisting sales team with paperwork and organized corporate functions.

Responsible for maintaining order, ensuring passenger safety and comfort onboard flights. Effectively interact with passengers and crew in a pleasant, tactful, and diplomatic fashion on all occasions.