Prachi Nayak Email and Phone Number

Currently handling non it procurement.Solely responsible for vendor management desk-includes creating and validating vendor codes on the system for payment processingResponsible for Contract Management –-uploading of agreement/contracts in the system-creating contract fact sheet that gives a brief about the contract-tracking of the due to expiry contracts and ensuring timely renewals of the sameIT procurementResponsible for small and medium spend IT procurement activity for PAN India• Negotiation & closure of small & Medium spends through the process of RFQ,RFP or Reverse Auction• Responsible for negotiating and formalizing rate agreements and closure of the same.• Responsible for ensuring cost savings through tactful commercial negotiations and contracting • Effectively manage the existing IT vendor base. Ensure fair business relations with them. Ensure timely payments to them. Play a mediator / facilitator role in any payment disputes between company & vendors.• Conducting timely vendor performance reviews jointly with the Business UnitNon IT procurement• Responsibility for the procurement of all the non IT requirements for all the YBL major offices and branches on PAN India basis.• To identify new suppliers, vendors, service providers.• Finalise contracts and SLA's.• To continually improve procurement methods and strive for cost saving for the organization.• To establish strategic relationships with key suppliers/vendors who are aligned to the company's needs.• To foster close working relationships with internal stake holders & other user departments.• To prepare monthly MIS reports, semi-annual Vendor Performance report.

Act as a lobby manager. Handling client complaints and queries. Taking care of the overall operations of the Lobby which includes coordinating with other departments to ensure smooth functioning of the Lobby operations. Have got a team of five Front Desk executives who implement the procedures and standards formed by the Lobby manager. Supervising all the operations related to the Lobby and also the premises of the building. Assisting the sales team with regards to making sure that the clients are comfortable and met with promptly.Taking care of the Visitor Management System i.e. ensuring that all the visitors entering the premises are given visitors passes. Also taking care of the Facility Help Desk which basically is a complaint management system. Directly reports to the Assistant Vice President Facilities

Visitor management of the building, booking of conference rooms in the lobby for Meetings, coordinating all the requirements for the meetings like any kind of Audio- visual requirements like teleconferencing or videoconferencing, arranging lunches, stationery etc for the meetings. Act as a key coordinator and provider on the floor; for e.g. Maintenance: coordinate any maintenance requirement on the floor. E.g. carpentry, air-conditioning, plumbing etc.Stationery: order as per standard procedure. Pantry stock: monitor consumption and order accordingly. Office equipment: provide and upkeep furniture, PCs, LAN, telephones, fax machines, photocopiers, and electric kettles etc. and replenish their consumable (e.g. fax rolls, toner, paper etc.).Play an active role organizing and participating in activities organized by the company or the particular department. e.g. Founders day celebration, birthdays organized on the floor, department get-togethers, formal and informal lunches for the conference rooms, executive lunches or dinner parties for VIP’s, and other such functions.