Estimating Department• Receive prequalification documents, bill of quantities and other relevant documents from estimating manager or senior estimator / estimators and input all bill of quantities in Rehm Grinaker tender package within strict deadlines for estimators / senior estimators to proceed with pricing of tenders.• Verify input in computer and update addenda.• Print and format all reports relevant to tender (e.g. bill of quantities, resource, allowable, bill finalization, etc.).• Ink bill of quantities and perform checks for tender submission.• Assist in prequalification and tender submissions.• Create, update and print staffs’ C.V in the format required for tender submission.• Keep update records for tenders, estimates and prequalification.• Update subcontractors’ details on the database up to date.• Ensure backup of documents are properly done.• File and archive all relevant documents.• Prepare and update database for completed projects.Drawing Department• In charge of the drawing office.• Ensure that maintenance of all equipment in the drawing office is planned and implemented.• Ensure that clerical assistant delivers on her daily activities and meets set targets.• Assist clerical assistant, when required, to deliver all requirements.• Type reports, tender documentations and general correspondences including bonds, etc. to banks.• Scan, mail and print information as may be needed, whilst maintaining confidentiality needed.• Scan all submitted tender documents for achieving whilst maintaining confidentiality needed.• Ensure backups of all important work.• Prepare requisition for stationery for estimating department.

• In charge of the drawing office.• In charge of all incoming and outgoing drawings for ongoing sites.• Check all drawings and documents received from consultants, architects and engineers before issuing to estimating department or ongoing sites.• Assist estimating department in administrative works.• Compiling, preparation of all necessary documents for submission of tenders.• Produce design and build drawings with engineer’s assistance to submit with tenders.• Issue drawings received by architect and engineer to ongoing sites.• Amend architectural and structural drawings and re-issue to sites.• Produce as-built drawings for completed sites to issue clients.• Produce working drawings, both architectural and structural for sites.• Performs other duties and responsibilities as may be assigned from time to time by management.• Maintaining a tracking facility to enable documents to be updated easily.• Scanning in all relevant documents.• Presentation and filing of documents and drawings.• Issuing and distributing controlled copies of information.