Pratima Pathak Email & Phone Number

Delhi, India

JOB Profile-To act as reporting officer's first point contact with people from both inside & outside.Providing high-level secretarial support involving efficient handling of top & confidential correspondence, management of documents flow, screening telephone calls, taking dictation & minutes, meeting and greeting visitors at all levels of seniority & directing various queries to relevant departments.Prioritizing incoming correspondence, including letters, memos and emails.Filtering requests for appointments & arranging internal and external meetings and conference calls, organizing and maintaining diaries and making appointments.Providing support to meetings including follow-up actions.Preparation of presentations for various projects.Making Travel Arrangements & Hotel Bookings.All other responsibilities related to secretarial function.

New Delhi Area, India

Current Company Profile:- Simplex Infrastructures Ltd is an ISO 9001:2008 certified company, is one of the largest infrastructure solution providers in the country having presence across several fast growing industry verticals like Power, Industrial Construction, Urban Infrastructures, Oil & Gas, Marine, High Rise Buildings, Roads & Bridges and piling in both India & Abroad.Job Responsibilities:To act as reporting officer's first point contact with people from both inside & outside.Providing high-level secretarial support involving efficient handling of top & confidential correspondence, management of documents flow, screening telephone calls, taking dictation & minutes, meeting and greeting visitors at all levels of seniority & directing various queries to relevant departments.Prioritizing incoming correspondence, including letters, memos and emails.Filtering requests for appointments & arranging internal and external meetings and conference calls, organizing and maintaining diaries and making appointments.Providing support to meetings including follow-up actions.Preparation of presentations for various projects.Making Travel Arrangements & Hotel Bookings.All other responsibilities related to secretarial function.

Company Profile:- MBL Infrastructures Ltd., is engaged in construction of National Highways with various prestigious construction projects including construction road, construction on BOT basis, Steel Trading, Waste Management and maintenance throughout India.Secretarial relatedHandling daily correspondence, take dictations, draft letters / proposals etc.Preparing bank documents such as Bank Guarantees, Letter of Credit and other relevant documentation.Preparation of presentations for various projects.Assist in preparation of various reports.Arranging meeting schedules, Co-ordinate with the Travel Desk for domestic/international travel.Maintaining client database. All Sale Tax work including all necessary forms / statements.Administration related Make travel arrangements which will include:Preparation of itinerary or obtaining information about the same.Arrange for ticketsBook hotelArrange for conveyancePreparation of expenses reportCollect all the bills related to expenses incurred.Prepare a summary of the same and forward to the concerned department / employee for their perusal.Prepare a bill summary and forward to the Accounts department for reimbursement.Ensure Telephone bills (Official and residential) are received and timely payments are made for the same.Regular follow up with the concerned department on the reimbursement of the above mentioned claims/ expenses.Preparing inventory/stock statements etcEquipments installed at office roomMonitor on the renewal of insurance of the installed equipments.Process the necessary documents for renewal of the above stated equipmentsEnsuring proper working of the equipments/ gadgets.In case of any damage or improper working of the above, resolving the default/ damage.Able to handle the work in the absence of the reporting head.

Secretarial relatedHandling daily correspondence, take dictations, draft letters / proposals etc.Preparing bank documents such as Bank Guarantees, Letter of Credit and other relevant documentation.Preparation of presentations for various projects.Assist in preparation of various reports.Arranging meeting schedules, Co-ordinate with the Travel Desk for domestic/international travel.Maintaining client database. All Sale Tax work including all necessary forms / statements.Administration related Make travel arrangements which will include:Preparation of itinerary or obtaining information about the same.Arrange for ticketsBook hotelArrange for conveyancePreparation of expenses reportCollect all the bills related to expenses incurred.Prepare a summary of the same and forward to the concerned department / employee for their perusal.Prepare a bill summary and forward to the Accounts department for reimbursement.Ensure Telephone bills (Official and residential) are received and timely payments are made for the same.Regular follow up with the concerned department on the reimbursement of the above mentioned claims/ expenses.Preparing inventory/stock statements etcEquipments installed at office roomMonitor on the renewal of insurance of the installed equipments.Process the necessary documents for renewal of the above stated equipmentsEnsuring proper working of the equipments/ gadgets.In case of any damage or improper working of the above, resolving the default/ damage.Able to handle the work in the absence of the reporting head.

Mba, Specialization - Human Resources

Bachelor Of Art