Praveen Mendonca Email and Phone Number

Key Responsibilities:• Assigned as Document Controller Lead in April 2016 for the above project.• Supervising and managing daily document control and administration activities.• Coordinated all efforts between Customers, Clients, Engineering Teams as well as Subcontractors and Suppliers.• Keeping all the confidential documents in a safe environment.• Receiving all the documents and sending concern person/department for the their action and keeping record and doing the followup on regular basis.• Coordinating with Management for the daily HR/Administration Duties.• Monitoring and preparing staff time sheets and assisting HR/Accounts for the payroll process.• Preparing and updating timely basis staff leave schedules and notifying the staff on their leave.• Create reports as and when required to provide selected data from the HR database.• Travel arrangements of the employees. i.e hotel booking, ticket booking.• Preparing lists of required office / pantry items and ordering as per the requirements.• Preparing and sending the office requirements to the suppliers and taking quotations and negotiating with them to get the best price.• Preparing local purchase orders.

Key Responsibilities:• Providing support to Management in the area of Admin / Human Resources activities.• Maintaining employee personnel files, making sure all significant documents are in safe custody.• Create reports as and when required to provide selected data from the HR database.• Update Employee related HR module regularly.• Responsible for monthly check on personal details against documents for the transaction, including documents, additions, payable's and unpaid leave and before reconciling the payroll.• Handle employee queries on HR and personnel issues.• Assisting in preparing documentation for new visas, renewal and visa cancellation etc.• Maintaining the attendance registers.• Dealing with insurance agents for staff’s medical and life insurance coverage.• Ensuring all employee Time & Expenses are booked on a weekly basis with proper supporting, taking approval and process payments along with monthly payroll.• Handling employee payroll, Leave, Terminations / Resignations, Termination benefits and other allowances etc.• Travel coordination with travel agent for ticket bookings.• Taking quotations and negotiating the rates for various administrative requirements.• Handling petty cash, preparing invoices, debit note and credit note.• Preparation of bills receivable & bills payable.• Preparing payment vouchers, purchase vouchers, cash vouchers & journal vouchers.• Payment follow-up with customers, bank deposits, cheque preparations and online bank transfer.• Preparation of Monthly Bank Reconciliation Statement & Monitoring Daily Bank Account Position.

Key Responsibilities:• Receiving all incoming documents, signing, stamping and send for distribution to concerned personnel.• Prepare and maintain a tracking/log for all incoming documents based on the sender and the type of documents.• Prepare and maintain a tracking/log for all outgoing documents like Request for Approvals, Request for Information, Letters, Verbal instructions, Document transmittal's, Shop drawings, Contract drawings, Material Submittal's, etc.• Prepare weekly/monthly reports showing the status of the document submissions and forward to the Consultant.• Ensure all outgoing documents are numbered as per the Standard numbering system of the company.• Prepare for internal/external ISO Quality audits.• Segregate the superseded documents by putting superseded stamps and ensuring only the latest approved drawing/document is made available to the concerned personnel.• Prepare and maintain a log for all NOC's and provide regular updates to Project Manager on the status of NOC's.• Perform other incidental clerical duties and reception such as receiving and sorting mail, handle telephone inquiries, etc.• Recording and maintaining the correspondence register with details. • Filing, Storing and data maintenance in such a manner that traceability is of the highest order. • Updating, reviewing, compiling and preparing reports and submitting to the top management as and when required.• Responsible for general administrative duties including telephone / IT support, management of internal and external mail and maintenance of office supplies and office equipment's.• Maintaining confidential client details in the up-to-date filing system.• Performed other task being assigned. Coordinate with various staff for operational support activities of the unit; serve as a liaison between departments and operating units in the resolution of the day-to-day administrative and operational problems. • Coordinating and managing multiple projects and priorities.

Key Responsibilities:• Receiving payment voucher and maintaining receipts and journal entries.• Handling of petty cash, preparing and submitting of periodic expense summary.• Processing and distributing payroll and maintaining vehicle schedule.• Collecting scheduled payment from customers.• Resolving problems and disputes, and handling customer complaints.• Investigating and resolving invoice problems.

Key Responsibilities:• Handling of petty cash, preparation and submission of periodic expense summary.• Processing and distributing payroll and maintaining vehicle schedule.• Collecting fees and preparing receipts vouchers.• Monthly posting of receipts, fee pending statement follow-up and collection.• Processing new admissions.• Maintaining files and records related to accounts and admissions.• Assisting with general accounting functions.