Provides comprehensive support services to the CEO that ensures a professional, responsive and effective experience with the organization as a whole.2. Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.3. Administers correspondence, manages incoming calls, and prioritizes phone messages, emails and mail. Handles all calls and visitors with grace, sophistication and professionalism.Job Duties Writes error-free, eloquent emails and letters for various events and announcements. Updates and maintains phone lists for CEO. Manages contacts using Outlook to conduct up-to-date database entry, tracks VIP relations and correspondence; facilitates relationships by familiarizing his/herself with various life events (such as birthdays, and other major milestones). Provides complex travel arrangements. Becomes familiar with the specific, detailed needs of the CEO and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations. Accurately tracks expenses for CEO by managing credit cards and receipts. Processes and submits receipts accurately and on schedule. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings including, but not limited to, GPI Board and subcommittees, project teams, etc. Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units. Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Takes notes and distributes meeting minutes, agendas and meeting packages. Works closely with Greater Portland team to arrange meetings and events as needed.

General Requirements.Knowledge of Products and ServicesCustomer ServiceGoal Orientedvisory Skills

Establishes, develops and maintains business relationships with current customers and prospectivecustomers in the assigned territory/market segment to generate new business for the organization’sproducts/services.• Makes telephone calls and in-person visits and presentations to existing and prospective customers.• Researches sources for developing prospective customers and for information to determine their potential.• Develops clear and effective written proposals/quotations for current and prospective customers.• Expedites the resolution of customer problems and complaints.• Coordinates sales effort with marketing, sales management, accounting, logistics and technical servicegroups.• Analyzes the territory/market’s potential and determines the value of existing and prospective customersvalue to the organization.• Creates and manages a customer value plan for existing customers highlighting profile, share and valueopportunities.• Identifies advantages and compares organization’s products/services.• Plans and organizes personal sales strategy by maximizing the Return on Time Investment for theterritory/segment.• Supplies management with oral and written reports on customer needs, problems, interests, competitiveactivities, and potential for new products and services.• Keeps abreast of product applications, technical services, market conditions, competitive activities,advertising and promotional trends t