Top notch professional offering a successful career spanning 15 + years, seeking to steer operations at senior level

Job Profile• Tracking of Payments from different vendors – related to different locations • Maintaining contact details ( Name, Organization, contact no, email id, single point of contact , head of the department details, address etc) and updating as and when it changes.• Processing expense reimbursement for the School Operations and Office staff• Managing incoming /outgoing correspondence ( Fax, Email, Post, Courier)• General office Administration like ordering stationery, paper and mail distribution. • Adhoc duties including, photocopying, sending faxes, general admin etc depending on the client and non-client facing duties of team members• Interaction and co-ordination and organizing corporate events, conference and seminars• Coordinating to all department heads and sending reports and follow ups• Travel Co-ordination :• Managing travel arrangement for Chairman, SVP and staff as per itinerary• Hotel Accommodation and airport pick or car rental• Travel settlement• Assisting visa arrangements• Accounting :• Managing and recording of payment to be made to contractors, consultants and suppliers both local and international• Handling and preparing of petty cash and payment vouchers• Preparing and submitting the payments reports to the finance department with the approval from the top management.• Processing of payments ( online / cash) to the bank on weekly / bi-weekly basis • Interacting with the corporate finance and project finance ( several accounts within organization for fund transfers, payments, statements and several correspondence)• Marketing co-ordination• Interaction with international office for marketing activities. Preparation projects presentation. Event management and co-ordination for seminars, conference and co-ordination with third parties for necessary

Project Management Diary management both official and personalLiaison between departments and external entityManaging incoming /outgoing correspondence ( Fax, Email, Post, Courier)General office Administration like ordering stationery, paper and mail distribution. Adhoc duties including, photocopying, sending faxes, general admin etc depending on the client and non-client facing duties of team membersMaintaining / inventory of office supplies ( stationery, furniture, master key box)Interaction and co-ordination and organizing corporate events, conference and seminarsRecording and organizing annual leave, sick leave etcOverall interaction with all DAMAC branches within the region for travel co-ordinations, accounts, visa , accommodation , transportation etcDay to secretarial duties and provide easy and quick access to all inquiries of concerned personnel, Engineers and architects regarding the submittals, corresponded , drawings and authority procedureCoordinating to all department heads and sending reports and follow upsAssisting concern QS with contract documents Eg. BOQ, RFP, Purchas order , work order etc.Travel Co-ordination :Managing travel arrangement for Chairman, SVP and staff as per itineraryHotel Accommodation and airport pick or car rentalTravel settlementAssisting visa arrangementsAccounting :Managing and recording of payment to be made to contractors, consultants and suppliers both local and internationalPreparing of petty cash and payment vouchersInteracting with the corporate finance and project finance ( several accounts within organization for fund transfers, payments, statements and several correspondence)Marketing co-ordinationInteraction with international office for marketing activities. Preparation projects presentation. Event management and co-ordination for seminars, conference and co-ordination with third parties for necessary

Provide full secretarial and admin support to the CEO, Assistant Vice President and Sobha Hartland Development Team to ensure the smooth running of the department operationsReidin Report ( Developers Report - based across the globe) , MIS Report , Sales Reports Part of Tender documentation, Bids and Quotation Compile data, and prepare papers for consideration and presentation by executives, committees and Chairman's Office. Calendar Management.File and retrieve (Archiving) corporate documents, records, reports, Drawings Submittals, Contract Documents, BOQ's , Authorities related documents and other Approved documents. Maintain electronic and paper records ensuring information is organized and easily accessible. Updating the Logs and Submittals (DMS- Data Management System / MIS- Management Information System)Make travel arrangements for CEO and Assistant Vice President Baselining in the Server / Hardcopy filing and retrieving of documents as and when required. Any information shared only upon the approval of CEO and Assistant Vice President Provide assistance in bookkeeping or financial statements (Interim Payment Certificate) and Co-ordination with different departments for easy flow of workOne of the main responsibilities is to liaise with various Authorities (RTA, DEWA, DM, etc. to obtain NOC’s)

• Provide full secretarial and admin support to the Construction Manager ,Project Manager, project team and department to ensure the smooth running of the department operations• Co-ordination with the Consultants, Client, Costing Team, Quantity Surveyors ( QS) , Planning Engineers and ensure smooth flow of work• Assisting 3 Document Controllers and tracking the records, Filing System and their performance• Compose, transcribe and verify all communications and/or technical and administrative documentation of the department• Maintain schedules and calendars, organize and coordinate meetings, conferences, travel arrangements• Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders• Taking responsibility for the health and safety of employees and managing matters related to insurance, NOC’s from Dubai Municipality, Road and Transport Authority • Developing and overseeing the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements

• Organizing and scheduling Training Programs for Fresher and Business Units • Data Management - Preparing analysis reports pertaining to employee performance, certifications which helps the management to take decisions based on the reports• Preparing critical reports and shared to C&B ( Finance - Cost & Benefits) department• Generating VOC (voice Of the Client) and preparing analysis report• Event Management

• Event Management ( Shakira Concert, Snoop Dogg Concert, Formula 1 etc)• Project Management and budgeting• Employee Engagement, Managing Change, Policy Formulation• Recruitment- Source candidates and conduct first level interviews and Ensure replacement of the position in the given time frame• Checking the cost of each item purchased against the seller's price list• Document procedure with strict adherence to Project Quality Plan procedures a filing system and Company procedures with respect to Control of Project Information.• Establish & maintain a Centralized System for the control of Quality Records• Responsible for all Payments of Inward Bills including Electricity and Water Bills, Municipal taxes as applicable, Coordination with Govt. Bodies – Electricity Office, Municipal office, Telecom office etc., and responsible for the Premise Lease - Renewal, Regular Payments, Lease Agreements to the landlord and all vendors• Reviewing internal and external audit reports and contributing to the preparation of management responses based on audit observations• Preparing ad hoc financial analysis• Managing house-keeping staff, their attendance and also responsible for security of staff, premises and assets• Handle local and international inquiries and send them the cost of the project after reviewing

• Event Management – Conducting Retailers, Distributors and Employee Engagement Programs• Ensure new employees go through the induction process and joining formalities• Recruitment- Source candidates and conduct first level interviews, ensure replacement of the designated position in the given time frame• Track asset utilization and maintain records• Managing house-keeping staff, attendance and also responsible for security of staff, premises and assets• Liaison with statutory agencies and statutory compliances (property tax, corporation tax, municipal tax etc)• Manage the creation and distribution of monthly and quarterly reports pertaining to performance of Mysore region

• Direct and control all factory staff to ensure that they are properly motivated, trained and developed. Train them to the required standards and in accordance with health, safety and hygiene standards• Quality targets are achieved• Develop and maintain good working relationships with customers and suppliers and organize periodic site visits to demonstrate the effectiveness of the production process• Negotiate contracts with contractors and suppliers to ensure the cost-effective provision of services to the factory• Monitor and control the factory budget to ensure that all financial and business objectives are met. In addition, Inventory Control of factory, warehouses of raw materials

Manage the creation and distribution of monthly and quarterly reports pertaining to performance of the entire Mysore• Campus Connect Induction to the Trainees at large and Campus Connect Events ( Event Management)• Conduction of Screening Test in Mysore DC for the New Joined and tracking the screening test results Across all the DCs’. Organizing and Scheduling Training Programs for Entry Level and Middle Level Employees• Report Generation and Office Administration

• Extensively involved in reviews and key financial actions towards improvement and growth• Involved in Budgeting & Planning of expenditure• Creating Operational reports helping in measuring the strength of the business • Salary verification, Stocks verification, Sales Tax Returns Filing, P&L Statement• Quarterly, Half yearly, Yearly provisional P&L and balance sheet reports • Purchase Order preparation, C form maintenance and involved in other financial related activities