- Apply professional skills, knowledge and judgment to perform a broad range of administrative duties; - Coordinates set-up for training and events including welcoming attendees; - Ensures technology support for departmental activities (video conferencing, presentations, etc.); - Maintains administrative files and other related records; - Maintains positive internal and external relations and communications for senior staff; - Makes travel arrangements including registration and shipment of materials for conferences; - Manage all communications with multiple Boards of Directors; - Manage senior staff calendar (using Outlook), juggling priorities and anticipating contingencies; - Partnership and provide support other senior leaders during absence of their EA/Admin; - Plan and execute projects (research, organize and document findings); - Prepare professional presentations, reports, correspondence, graphs and other documents; - Provides senior level administrative support and coordination; - Schedule and coordinate meetings and events, including minutes, materials, logistics, etc.; - Work collaboratively with other EAs/Admins.

• Extensively used Outlook to manage all scheduling (meetings, conference calls); phone coverage and screening; prepared of expense reports; greeted and supported any meetings hosted in the Palo Alto office; and managing contact lists. • Communicated with outsourced IT professionals for all technology related office issues. • Coordinated regularly with the administrative team in our Greenwich, CT office. • Daily general office maintenance, mail distribution, kitchen ordering/stocking. • Frequently interacted with vendors for scheduling, status and billing inquiries. • Maintained the filing systems; both electronic and hardcopy. • Ordered supplies, groceries, coordinate daily group lunch pick-up/delivery. • Researched projects supporting the investment team as needed and as the candidate demonstrates aptitude.• Scheduled and coordinated travel, airfare, hotel, car service, etc.

• Assisted with account planning and client relationship management • Attended team meetings and manage action items• Built effective working relationships with key stakeholders: • Collected and prepared information used for presentations and meetings• Coordinated point-to-point international and domestic travel needs, including booking all travel and hotels, commuting time, and ground transportation • Facilitated the scheduling process and relevant communications with friendly professionalism, discretion, and high attention to detail • Helped to execute logistics for special events such as team all-hands, off-sites, culture/morale events, etc.• Maintained e-mail distribution lists/aliases• Managed special projects, as agreed with manager(s)• Organized and scheduled client and internal meetings and events • Performed other duties as assigned or required; responsibilities will vary • Planned, organized and managed multiple calendars (resolve overlapping commitments and protect time for priorities)• Prepared and submitted expense reports and purchase requisitions in a timely manner• Processed timesheets and expenses on a timely basis • Supported administrative aspects to committees, recruiting, and other internal roles

• Anticipate the needs of banker team to supply/execute appropriate information/actions• Arrange and coordinate domestic & international travel including air, hotel, rail, car services and daily schedule• Assist in editing word docs, spreadsheets, and presentations including printing and binding for client meetings• Assist with staff onboarding and offboarding which includes requesting equipment setup and systems access• Develop and maintain electronic files and file-systems as needed• Expense Management –  Ensure all policies are followed and items are processed within provided guidelines Processing invoices and T&E expense claims for team members Subject matter experts for policies and procedures• Maintain current organizational charts and Executive Bio’s for the Segment/Region Head• Maintain multiple complex and detailed calendars of team members• Manage and coordinate schedules/transportation for local and visiting executives• Manage general office needs such as ordering supplies, mail distribution, facilities management, and floor maintenance• Manage sensitive data policy requirements and required reporting for team and market • Organize all aspects for offsite conferences and external events including, but not limited to, venue research, catering, onsite logistics and transportation while staying within policy guidelines• Produce high-quality emails and messages to individuals at all levels of the organization• Responsible for the coordination and logistics of both internal and external meetings, including conference room management, providing conference call dial-in, video-teleconference, etc.• Screen incoming calls and determine the level of priority while using caution in dispensing information• Work cooperatively with Administrative Team, in partnership to back up each other smoothly during sick leave or vacation

• Entered patent references and/or confirms patent details on the docketing system• Filed soft copy of invoices and related emails into electronic files. • Updated Legal Publications• Made copies and filed hardcopy patent certificates and assignment originals • Made photocopies, prepared FedEx packages, and other support activities as assigned• Managed to provides administrative support to other team members • Performed word processing and moderately complex Excel spreadsheet functions including documents which was complex in nature, and included graphs, tables, and database retrieval• Prepared, obtained signatures, and kept records patent related forms such as assignments, foreign filing license requests, issue fee payments, etc. with the United States Patent and Trademark Office• Scanned, downloaded, saved certificates, searched reports and correspondence into electronic files

• Created, edited, formatted, redlined, and scanned legal documents including PowerPoint presentations and excel spreadsheets • Demonstrated knowledge of company policy, organization, and a high level of technical skill to draft responses based on knowledge of the organization's policy, procedures or special projects • Entered patent references into the docketing system if needed • Heavy communication with internal and external clients and staff regarding inquiries • Maintained paper and electronic files in First to File and IP Manager • Manage multiple electronic calendars; scheduled meetings, appointments and conference calls, and seminars • Obtained signatures, and records patent related forms such as foreign filing license requests with the United States Patent and Trademark Office • Performed other related duties as assigned by team members• Prepared, compiled, and distribute meeting agendas and materials; coordinated room/equipment reservations • Processed incoming and outgoing mail and faxes • Responded to high volume of email with sensitive information, inquired for scheduling time to meet, high-level contact for project updates and follow up

• Support Level 2 Director and 70 members of the team• Attended staff meetings, took and distributed minutes, followed up on action items• Collected & Prepared information for use in discussions/meetings with internal employees & visitors• Developed and implemented changes/improvements to office systems and procedures• Made travel arrangement for domestic and international travels (Applied for Visa if needed)• Maintained invoice and expense reports for travel, events, meetings, and others• Managed calendar for weekly and one on one for Director• Organized group seminar with all the managers from the US, Europe, Asia, Canada, and South America from getting a budget passed for the activities for the week by the director to booking hotels and flights for all attending.• Performed heavy work with Microsoft Software, SharePoint, Outlook and Internet Explorer• Responded to the high volume of email with sensitive information, inquires for scheduling time to meet, high-level contact for project updates and follow up• Worked in a fast-paced environment

• Assisted attorney with the registration of CLE courses, tracking & updating CLE reports, special confidential projects and assignments• Assisted with research on the Internet and Westlaw• Created, edited, formatted, redlined, and scanned legal documents including PowerPoint presentations and excel spreadsheets• Heavy communication with internal and external clients and staff regarding inquiries• Maintained paper and electronic files• Managed multiple electronic calendars, scheduled meetings, appointments and conference calls, and seminars• Opened closed, maintained, and updated matters electronically and pulled reports• Prepared, compiled and distributed meeting agendas and materials; coordinated room/equipment reservations• Processed and retrieved files for storage at Iron Mountain • Processed incoming and outgoing mail and faxes• Registered visitors with security and escorted visitors to appropriate conference room• Researched and processed invoices and assisted with the preparation of expense reports• Screened and routed telephone calls and resolved routine inquiries

• Answered telephone, took and relayed messages. Performed other related duties as assigned by management;• Demonstrated knowledge of company policy, organization, and a high level of technical skill to draft responses based on knowledge of the organization's policy, procedures or special projects• Made domestic and international travel and lodging arrangements using Egencia• Maintained files and records which often contain information of a confidential nature• Maintained invoice and expense reports for travel, events, meetings using Concur• Monitored vacations, schedules and calendars• Performed diversified complex administrative duties for organization, typically Senior Management level or equivalent• Performed other related duties as assigned by management.• Received, screened and handled telephone calls, incoming mail, publications and other correspondence some of which may be of a confidential or sensitive nature • Used general office equipment and PC in performing assigned tasks

- Supported Level 2 Director and 15 members of the team;- Made travel arrangement for domestic and international travels (Applied for Visa if needed);- Maintained invoice and expense reports for travel, events, meetings and others;- Responded to high volume of email with sensitive information, inquires for schedule, higher level contact for project updates and follow up;- Performed heavy work with Microsoft Software, Outlook, and Internet Explorer;- Worked in a fast paced environment;- Collected & prepared information for use in discussions/meetings with internal employees & external visitors;- Organized meetings and employee engagement onsite and offsite;- Followed policy and procedures for proper documentations for invoices, expenses, statement of work;- Worked with HP customized interface for Employees such as EEM, Travel, PCard, SmartBuy, SmartMeeting and many more.

- Front Desk Receptionist, handle mails and shipments going out & coming to the office;- Provided support to the mortgage CEO, brokers, and staff;- Put together invoice and expense reports for accounting department;- Performed heavy work with Microsoft Software, Outlook, and Internet Explorer;.- Maintained and ordered supplies as needed;- Took care of any other task/projects assigned such as bindings, printing, scanning, type up memos & etc.

- Providing support to the Office Manager, technicians, and other senior administrators. - Front desk reception, handling in and outbound mail and shipments. - Created invoices and expense reports for various jobs using Microsoft Excel.- Regular use of Microsoft Outlook for scheduling/calendar management as well as email.- Maintained and ordered supplies, document creation and binding.- Kept updated list of clients & vendors.

- Front Desk Receptionist- Support the Partners, Managers, CPAs, Auditors and Admins with any support. - Copy and Organize client's paperwork for review for Tax Preparation.- Heavy work with Microsoft Software, Outlook, XCM, Profx, Elite.- Take care of any other task or projects assigned such as bindings, printing, scanning, type up things and etc.

- Help the Higher Education Team and the Informal Education Team assistant with any task possible to meet deadlines.- Update information for NASA AMMES Exploration Center attractions and share resources with the visitors of NASA AMES Research Center.- Put together Intern Packets for the Summer Intern, create presentations, and invitations.- Visit the Interns work site to see progress on their summer research and assist them with any resources, concerns, housing issues or any other concerns they may have.- Bring back reports on the Interns Progress to Education Department weekly meetings.- Distribute Interns Pay Roll. - Recruit personal and public for help during events organized by the Education Dept.- Organize main events such as Poster Symposium, Summer Intern Closing Ceremony, NASA Open House, Mars Rover Landing Event and many more.- Assist with any administrative task assigned by the members of the Education Department.- Construct monthly reports of goals met and experience.- Maintain an organized front desk with updated listing of theater shows and display. - Keep update on current mission of the International Space Center and NASA Ames mission.- To educate visitor of the different displays throughout the Exploration Center and answering any questions a visitor may have to the best of my ability.- Encourage the visitor to take interest in something that will be forthcoming research.- Give presentations in the theater or tour within the facility to visiting groups of NASA AMES Research Center and of the NASA AMES Exploration Center. - Set up schedules for group visits by schools, organizations or any other groups. - Assist in any other operation during the business hours of the NASA AMES Exploration Center.

- Help the Higher Education Team and the Informal Education Team assistant with any task possible to meet deadlines.- Update information for NASA AMMES Exploration Center attractions and share resources with the visitors of NASA AMES Research Center.- Put together Intern Packets for the Summer Intern, create presentations, and invitations.- Visit the Interns work site to see progress on their summer research and assist them with any resources, concerns, housing issues or any other concerns they may have.- Bring back reports on the Interns Progress to Education Department weekly meetings.- Recruit personal and public for help during events organized by the Education Dept.- Organize main events such as Poster Symposium, Summer Intern Closing Ceremony, NASA Open House, Mars Rover Landing Event and many more.- Assist with any administrative task assigned by the members of the Education Department.- Construct monthly reports of goals met and experience.- Maintain an organized front desk with updated listing of theater shows and display. - Keep update on current mission of the International Space Center and NASA Ames mission.- To educate visitor of the different displays throughout the Exploration Center and answering any questions a visitor may have to the best of my ability.- Encourage the visitor to take interest in something that will be forthcoming research.- Give presentations in the theater or tour within the facility to visiting groups of NASA AMES Research Center and of the NASA AMES Exploration Center. - Set up schedules for group visits by schools, organizations or any other groups. - Assist in any other operation during the business hours of the NASA AMES Exploration Center.

- Construct monthly reports of goals met and experience.- Maintain an organized front desk with updated listing of theater shows and display. - Keep update on current mission of the International Space Center and NASA Ames mission.- To educate visitor of the different displays throughout the Exploration Center and answering any questions a visitor may have to the best of my ability.- Encourage the visitor to take interest in something that will be forthcoming research.- Give presentations in the theater or tour within the facility to visiting groups of NASA AMES Research Center and of the NASA AMES Exploration Center. - Set up schedules for group visits by schools, organizations or any other groups. - Assist in any other operation during the business hours of the NASA AMES Exploration Center.

- Help with admission questions, location of class, faculty, administrators offices on campus and direct them to the right course of action.- Traveled to recruit students from College Fairs, High School, and Other Recruiting Events. - Created presentations and packets for College Fairs, High School Recruitments, and Other Events. - Coordinated campus tours for prospective College Students, High School Visits, or any other organizations or group.- Put together data of all recruitments and prospective students into mailing list and helped High School Seniors with enrollment procedures.- Coordinated Events on Campus for the Welcome Center to promote the help that is provided for the students by the student of Mission College.