Proenca Lidia Email & Phone Number

Johannesburg Area, South Africa

See enclosed CV for details

Braamfontein, Johannesburg

FUNCTION: To support the IT Director and his Management Team with full secretarial and administrative dutiesSAP• Processing purchase requisitions and payments on SAP and following-up on invoices. • Processing of payment requisitions through Shared Services and sending remittances to vendors. • Requesting documentation from new vendors and loading vendors onto Metastorm. OFFICE ADMIN• Prepare credit card expense sheets, petty cash re-imbursements, travel claims and overseas travel recons for signature by Director• Control use of Canteen Card & retain a summary of expenditure • Co-ordination of new IT staff members and contractors Arranging and co-ordinating of conferences and events• Procure stationery/office purchases; ad hoc errands; arrange flowers using company procurement card and online transactions. • Arrange/co-ordinate parking, venues and refreshments for client meetings• Co-ordination of new IT staff members and contractors i.t.o. building access, parking, desks, telephone extension etc. Advise IT, Security and Switchboard of contractor staff changes. • Arranging for couriering, business cards and office consumables OFFICE SERVICES• Quarterly Health & Safety Meetings: Arrange and co-ordinate. Take minutes. • Monthly Tenant meetings (City of Joburg): Arrange and co-ordinate. Take minutes.• Administrative duties: Assist Facilities Manager with Letters, memos, minutes, presentations, notices etc. – ad hoc• Monthly Staff meetings: Arrange and co-ordinate (Invites, Venue, Agenda).• Appointment letters for newly appointed emergency staff, i.e. Floor Wardens, First Aiders and Safety Reps – ad hoc.• Floor co-ordinator and Fire Warden. • Update Emergency procedures when necessary – ad hoc• Member of Employee Wellness Committee – assisting at H/O with fund raising programs and projects – 12 April 2012 – end Dec 2014.

Johannesburg, Braamfontein

Secretarial Diploma

Education record

Education record