Paul Ramirez Email & Phone Number

Seattle, Wa, Us

Seattle, Wa, Us

Responsible for all programs, services, and activities within the Facilities, IT, and Operations departments including administration of the Agency’s technology needs and systems and the administration and oversight of all facilities, maintenance, and office operations of Agency properties (owned or leased).Responsible for all aspects of risk management including the organization, development, and implementation of effective risk management, loss control, and prevention programs. Responsible for the review and codification of Facilities, IT, and Operations department policies to meet the business and legal requirements of the Agency.Serves as a project management expert leading Operations and Program teams to organize, communicate status and decision-making for agency projects. Oversee and enhances the transparency of the asset management process and use of facilities and IT services. Fosters strong, positive relationships with agency leadership and staff to enable effective teamwork and communication.Works collaboratively with other internal business unit leaders in support of the agency's strategic plan and vision.

Seattle, Wa, Us

Grants Management• Designed and implemented Foundations first grants management system.• Managed set-up, adoption and ongoing usage of the Foundation system.• Maintained data integrity throughout implementation, resulting in improved compliance, standardized grant-making, and reliable record keeping.• Manage processing of grant payments.Operations and Facilities Management• Manage IT providers and systems; troubleshoot when needed and manage system updates.• Coordinate with facility/property management on any building needs.• Manage communications and compliance regarding building and IT systems issues, upgrades, and changes.• Formalized organization’s cloud storage and back-up systems.Contract Management• Negotiate terms and conditions with contractors, execute contract agreements and ensure proper close-out of contracts.• Developed templates and guidance to streamline the contract process.• Meet regularly with vendors to review budget/burn-rates.Foundation Administration• Support Executive Director and manage all part-time and project-based administrative staff.• Responsible for ongoing communications and requests with co-chairs (Howard and Sheri Schultz).• Manage and process all invoice and check requests.• Designed and manage expense reporting/reimbursement system for the Foundation.• Responsible for dealing with all general and prospective grant inquiries.• Manage and maintain all employee human resource files.

Seattle, Wa, Us

Grants/Program Management•Relationship manager for a national partnership between BMGF and Black Enterprise Magazine. Responsibilities included selection of an internal team to plan and execute key education symposiums around the U.S. Also developed and implement a three-year investment strategy to support the Black Enterprise team improve outcomes for U.S. students.• Co-created with the U.S. Program Lead Researcher two landscape reports detailing how the Gates• Foundation’s domestic grant making portfolio from 2001 to 2014 had indirectly reduced poverty for boys and men of color.Operations/Systems Improvement• Worked closely with the Chief of Staff in the Office of the President to design and develop workflow systems and processes to improve coordination and collaboration for portfolio managers across the organization.• Consulted internally on ways to simplify and streamline the Foundation’s complex systems and processes including identifying, evaluating and implementing new technology solutions where appropriate.Events Management• Managed all aspects of the Foundation’s quarterly all-staff meetings (175+ people) including collection and management of all program content, internal/external speakers, professional development and group learning activities.

Seattle, Wa, Us

Grants/Program Support• Managed the design and maintenance of the knowledge management system, aggregating, and organizing a library of strategy documents used by the team in support of ongoing policy and advocacy work.• Collaborated with the Learning and Development and HR team to onboard and train all U.S. Policy and Advocacy new hires.Operations• Managed the rhythm of the business for U.S. Program and Advocacy team, including Annual budget planning, Mid-year budget review, Monthly payout forecast, Annual portfolio analysis, Annual Co-Chair Strategy Review, Quarterly Co-Chair Check-in and Investment Proposal Reviews.• Oversaw the monitoring, evaluation and annual renewal process for all contracts generated by the director and leadership team of the US Program Policy and Advocacy Team.

• Administrative support for the Controller of Home Loans Finance.• Budget management and pipeline reporting on Mortgage Back Securities portfolios.• Developed and implemented new internal budget process. • Assisted in centralizing business reports and oversaw the migration of financial data from servers in Florida and California to Seattle.• Project management for compliance documentation including data archiving of compliance materials.• Served on the budget management working group, aiding in the identification of risk and opportunities related to division specific budget reductions.

Bachelor Of Business Administration (Bba), Business Administration

Diploma

Education record

International/Global Studies