Serves as the primary assistant to the Chief Executive Officer (CEO), Chief Operating Officer (COO), and Quality/Risk Director.Maintains a task/suspense list for all deadlines, with timely follow-up and completion.Initiates administrative leave requests, makes travel arrangements and completes travel reimbursement forms for travel by the CEO and COO.Manages the electronic calendar for the CEO, COO, and QM/RM Director, ensuring that all meetings and deadlines are met.Answers incoming calls and receives visitors.Maintains files for the Administrative offices of the hospital, ensuring that the confidentiality of material is protected and all information is readily retrievable.Acts as liaison between departments to problem solve and trouble shoot items without the direct interaction as required. In the absence of Directors, takes actions to assure support services are coordinated and performed in accordance with the hospitals mission, vision and values. Creates reports, correspondence, dashboard updates, and spreadsheet summaries to reflect hospital data accurately.Takes and transcribes minutes of meetings as needed (including Executive Board, Director’s Staff, and Safety & Environment), in a timely and accurate fashion.Enters confidential investigation information into the state system (CHRIS); ensures investigation correspondence is completed and distributed using established guidelines.Assists in the role of any other Executive Secretaries and acts as a mentor.Arrange materials, data and historical documentation into financial analysis, presentations or manipulations of databases.Maintains the Administrative, Public Safety, Procurement, and QM/RM Policies and Procedures by ensuring that timely reviews and revisions are made. Maintains the “eCopy” of these policies.Coordinate meetings at the hospital for special guests or outside agencies.

Serves as the primary assistant to the Chief Executive Officer (CEO) and Chief Operating Officer (COO).Maintains a task/suspense list for all deadlines, with timely follow-up and completion.Initiates administrative leave requests, makes travel arrangements and completes travel reimbursement forms for travel by the CEO and COO.Manages the electronic calendar for the CEO and COO, ensuring that all meetings and deadlines are met.Answers incoming calls and receives visitors.Maintains files for the Administrative offices of the hospital, ensuring that the confidentiality of material is protected and all information is readily retrievable.Acts as liaison between departments to problem solve and trouble shoot items without the direct interaction of the CEO and COO as required. In the absence of the CEO and COO, take actions to assure support services are coordinated and performed in accordance with the hospitals mission, vision and values. Creates reports, correspondence, dashboard updates, spreadsheet summaries to reflect hospital data accurately.Takes and transcribes minutes of meetings as needed (including Executive Board, Director’s Staff and Safety & Environment), in a timely and accurate fashion.Enters confidential investigation information into the state system (CHRIS); ensure investigation correspondence is completed and distributed using established guidelines.Assists in the role of any other Executive Secretaries as needed or assigned.Arrange materials, data and historical documentation into financial analysis, presentations or manipulations of databases.Maintain the Administrative Policies and Procedures by ensuring that timely reviews and revisions are made. Maintains the “eCopy” of these policies on the Sharepoint site.Coordinate meetings at the hospital for special guests or outside agencies.

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Serves as the primary assistant to the Residency Manager.Maintains a task/suspense list for all deadlines, with timely follow-up and completion. Initiate proactive measures where deadlines are not met to facilitate a timely closure for said tasks by those responsible for delivery.Maintains files for the Residency.Manages the electronic calendar for the Residency Manager, ensuring that all meetings and deadlines are met.Answers incoming calls and receives visitors, answers their requests and/or directs them to the appropriate officer or personnel.Acts as liaison between Area Headquarters to problem solve and trouble shoot items without the direct interaction of the Residency Manager as required.Creates reports, correspondence, dashboard updates, spreadsheet summaries to reflect residency data accurately.Takes and transcribes minutes of meetings as needed in a timely and accurate fashion.Creates correspondence for the Residency Manager based on documentation received or mail and other correspondence received in this office.Arrange materials, data and historical documentation into financial analysis, presentations or manipulations of databases so as to facilitate analysis and communication of data.Opens and sorts all incoming mail; determines proper distribution and ensures that all necessary replies are made in a timely manner.Authorship, development, management and maintenance of dbase files for all departments reporting to the Residency Manager. These tasks shall include but are not limited to EWP’s, Competencies, Interim Evaluations, Electronic Calendars, Leave Calendar postings, Dashboard report receipt on a timely basis. Coordinate meetings at the Residency for special guests or outside agencies by developing a plan, assigning tasks and responsibilities and ensuring deadlines are met, to ensure project completion.Assist with Contract Management for Snow Contractors (assist contractors with applications and gather all required documents).