Oversee travel arrangements for the GMD and Group Executives.Oversee and coordinate the internal and external meeting arrangements.Direct & oversee preparation for the issuance and renewal of personal documents: National identity, passport, bank account, credit cards, club memberships for the GMD & Group Executives.Oversee getting approvals from the government/ authorities for occurring new lands, commercial and residential properties’ design approvals & NOC. Oversee the properties matters: Sale & Purchase, rent, construction, development, renovation such as Apartments, Houses, Buildings, Farmhouses, and Beaches’ Hurts.Oversee agreements & contract documents, Purchase orders of the vendors/ contractor & consultant of the Construction Projects.Direct Architects, Engineers Managers, Contractors, and Vendors.Direct in paying the advances, instalments partial, and final payments of the properties.Direct arranging & compiling documents for registering the properties in the authorities’ records.Direct & oversee to prepare cost comparisons.Preparing & summarizing productivity & Progress reports for the GMD & for the Group Executives.Direct & oversee for providing complete logistic support to the properties (Farmhouses, Beach Hurts, apartments, Rest Houses, etc.) in terms of safety & security, transportation, and its maintenance.Oversee CSR payments and coordinate with welfare and charitable organizations.Direct arrangements of meetings/ conferences.Direct & oversee the complete office affairs of the Owner of the company (Group Managing Director’s office/ GMD).Direct & oversee office services by ensuring office operations and procedures are organized, correspondence is controlled, filing systems are designed, supply requisitions are reviewed and approved, and clerical functions are properly assigned and monitored.Coordinate follow-up with company’s Directors, HoDs and Factory & Plant Heads.

Manage own investments in residential and commercial properties.Visit and find the best places for investment.Prepare sale and purchase feasibility.Price Comparison, Cost Estimation, Oversee Sale and purchase agreements and their terms and conditions.Manage Transfer of properties.Manage to hand over and take over properties.Meet with Architects/ engineers for Conceptual designs and final designs.Meeting with construction contractors and finalising the contracts.Day-to-day reports on progress.Oversee the progress of construction projects.Inspecting material, and quality of work.Documentation and record keeping.Payment releasing.

Reporting to the CEOProviding secretarial support to the CEO by handling correspondence, reports and documents, handling or screening incoming calls and visitors, and setting meetings with various stakeholders and visitors.Managing the clerical aspect of the organization and coordinating it with every department to ensure efficiency and productivity.Organizing internal and external meetingsManaging the CEO’s calendar, scheduling of appointments and updating contact listsManaging inventory of office supplies, business cards, envelopes, letterheads and stationery by ensuring supplies are reviewed regularly and adequately stocked to meet requirementsParticipates as an adjunct member of the Executive Management Team including assisting in scheduling meetings and enabling attendance to all meetings as these are required by the CEO

Reporting to the CEOResponsible for organizing all of the administrative activities that facilitate the smooth running of CEO office, assist the Chief Executive Officer on a day-to-day basis by managing the Office. Providing an executive support to CEO.Providing secretarial support to the CEO by handling correspondence, reports and documents, handling or screening incoming calls and visitors, and setting meetings with various stakeholders and visitorsKeeping records, correspondence, sorting and distributing incoming mails, greeting visitors, assisting other staff members, taking dictation for memos, drafting letters and postsManaging the clerical aspect of the organization and coordinating it with every department to ensure efficiency and productivity.Organizing internal and external meetings.Ensure that Executive Management policies, rules and regulations.Managing the CEO’s calendar, scheduling of appointments and updating contact lists.Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.Managing inventory of office supplies, business cards, envelopes, letterheads and stationery by ensuring supplies are reviewed regularly and adequately stocked to meet requirements.Following up with different departments, companies or persons on any pending documents as requested by the CEO.Communicating information to internal colleagues and external clients/vendors when required and transferring correct information, inquiries, complaints or messages to senior managementParticipates as an adjunct member of the Executive Management Team including assisting in scheduling meetings and enabling attendance to all meetings as these are required by the CEO

Reporting to the CEOManage for releasing the employees’ benefits/ Salary increments/ Vacation and final settlements.Manage Record Maintenance of Employees’ Joining, Exit & Vacation of Employees.Manage and monitor disciplinary issues in accordance with the company policy and labor law.Mange Accommodation and Travel/ Transport of the employees and VIPs. Mange Labour Accommodation & Project Camp.Mange Daily, Weekly & Monthly Reports of Manpower, office Equipment etc.Response to Emergency, other Urgent issues and employees’ complaints.Service employees’ requirements in an efficient and timely manner.Review, proofread, and edit documents preparation.Take and transcribe dictation on official and confidential matters.Compile and maintain record, statistical information, and reports.Recruiting of Manpower & Staff.Coordinate with Recruitment Agencies worldwide for deployment of manpower.Manage & Conduct Interview and Test.Plan, develop, and implement the Compensation & Benefits Program.

Reporting to the HR HeadSupervising HR & Administrative issues related to the Employees in coordination with Head office.Plan, develop, and implement the Compensation & Benefits Program as per company policy.Coordinate with the Recruitment department for the deployment and transfer of the Employees/ Manpower.Coordinate with the Personal department for final settlement and releasing the benefits of the Employees.Acting as liaison between the PM, subordinates or Company’s Head Office.Record Maintenance of Employees’ Joining, Exit & Vacation of Employees.Support and monitor disciplinary issues in accordance with the company policy and Saudi labor law.Accommodation and Travel/ Transport Management of the employees.Daily, Weekly & Monthly Reports of Manpower, Equipment & Material.Prompt response to Emergency, other Urgent issues and employees complaints.• Service employees’ requirements in an efficient and timely manner.• Compose letters, emails and memoranda in response to inquiries.• Produce a variety of documents, charts, and graphs.• Take minutes and keep records of proceedings.• Plan and coordinate arrangements for professional conferences.Review, proofread, and edit documents prepared for the PM’s signature.Take and transcribe dictation on official and confidential matters from the PM.Compile and maintain record, statistical information, and reports.Make travel arrangements, prepare itineraries, prepare, compile and maintain travel vouchers and records.

Reporting to the HR/ Corporate Director Abdullah A.M. Al-Khodari Sons Company (KSC), is one of the largest and most respected diversified construction company in Saudi Arabia and is ranked 6th (2012 statistics) among the Top 10 companies in Saudi Arabia. The company has offices and branches throughout Saudi Arabia and the Gulf States, and it has also offices and active presence in other countries in the Middle East and Africa. KSC is specialized in providing integrated construction solutions to major industrial clients and facilities owners in Saudi Arabia and abroad. It has a base of around 30,000 employees located at different places.

Reporting to the Business Development DirectorMeinhardt is a Multinational, Multidisciplinary Consulting Architectural/ Engineering and Project Management Firm. It has several offices throughout the global. i.e. Australia, Singapore, United Kingdom (UK) United Arab Emirates (UAE), United State of America (USA), Philippines, India, Malaysia and Pakistan.

Reporting to Pro-Vice-Chancellor/ Project Director in ChiefAssist in Preparing letters/ memos/ emails and record keepingAssist in preparing material requests office stationery, office supplies, and issuanceFiling & Record Keeping of correspondenceAssist in preparing examination papers/ notes.Assist in the arrangement of the Annual Entry TestAssist in preparing presentations, lectures, and seminars.Assist in the arrangement of the annual university convocationCoordination and follow-up with Finance, Registrar, academic & IT departments, library, and research labs.Prepare progress report of ongoing project i.e establishment of the new departments, faculty/ staff hiring/ procurement of the supplies/ material, etcWorked as Administrator of evening shift masters classes of the chemical engineering department.