Events & Conference Manager
The Change Initiative
Dubai
• Conceptualize event themes, and content, based on client requirement. Manage a team to execute large, complex, multi-day events with elements such as parallel conferences, workshops and breakout sessions and associated social functions. o Plan and prepare detailed events plan in accordance to client requirements.o Catering and set up requirementso Produce standard procedures and checklists for the management and delivery of events o Financial projections against income and cost budget o Liaise with Café staff and store staff on regular basis to deliver the events & create attractive programs of events.o Administration of all commercial hire inquiries including receiving sales calls, advising potential clients of availability and fulfilling client information requirements• To market and sell TCI as a unique and viable proposition as a venue for Corporate Hospitality, Banqueting and Seminars. o Preparing commercial proposals in order to generate income o Identifying suitable sponsors for the TCI events & programmes and keeping them updated.o Agreeing marketing and sponsorship opportunities with the Marketing team. • Acting as a prime source of contact and spokesperson at events.o Providing client contact and ensuring all arrangements are met and contracted obligations are fulfilled on the day of the event. o Proposed actions and response to the analysis of the event; and liaise with: The finance team to reconcile payments & resolve financial matters; and The marketing team to publicize proceedings and prepare news releases. o Progress against the monthly plan and implement action plans to address any shortfalls.o Assist in preparing variety of publications, materials, and programs for events.o Liaising with Design & Marketing Manager in creation of commercial print and advertising o Creative use of web-based communication systems like Facebook, Twitter, Instagram etc.