Quyahni B Joseph Email & Phone Number

Arlington, Va

Sole provider of administrative support to 3 executives and their fast-paced teams across 3 campuses; trusted team player providing co-support to 2 C-suite leaders. Track and adjust to constant pivots in calendar management and meeting coordination. Plan and implement department-wide 100-plus-attendee meetings and events leveraging campus resources. Establish and monitor financial processes, including budgets for events, professional development and team-support resources for divisions and agencies.• Provide sophisticated calendar management, bringing goals within reach, making work more strategic and maximizing executives’ time• Complete a broad range of administrative tasks that facilitate executives’ ability to effectively lead their departments, including assisting with special projects, ensuring smooth new-hire transitions, producing reports, and preparing information for meetings• Coordinate travel and process expenses, including all accommodations and logistics, itineraries, international travel documentation, and expense reports filing• Optimize productivity by supporting Media Operations Manager with finance-related duties, such as creation of purchase orders/requisitions, approval and tracking of invoices and processing of goods receipts.• Ensure smooth new-hire transitions, including T&E training, supply orders, and coordinating interdepartmental introductory meetings w/ executives and other team leads

Reston, Virginia

Reviewed and processed invoices to ensure accurate record-keeping and vendor payment. Maintained accurate and up-to-date filing systems for quick reference and reconciliation.• Ensured on-time accounts payable by reviewing and inputting invoices and cash receipts to accounting software, quickly securing backup for large, detailed invoices, processing check payments and maintaining paper records• Achieved timely and consistent acquisition of documents, government clearances, certificates, and approvals from federal agencies. Provided efficient and timely ad hoc and general support, including generating reports, coordinating and monitoring webinars, performing website updates and data entry

New York, New York, United States

Secured ongoing community support for under-presented student population and their families. Liaised with education institutions to provide best impact to student progress. Negotiated to ensure low-cost services for families. Provided overall operational support. • Co-created and facilitated an after-school program, providing a much-needed avenue of support for an underserved student population (ages 3-5) in Central Harlem, NY.• Strategic partner to CEO providing full administrative support, including managing a staff of 6, calendaring, reports and document creation, database maintenance, AR and AP functions.• Drove parent engagement by securing free events, gifts through nonprofit organizations, and referrals to valuable community resources• Increased enrollment by 30% over 2 years through recruitment, fundraising, and informational events.

New York, New York, United States

Strategic administrative partner to the Head of School and Assistant Head of School in multiple capacities, including calendar management, recruitment and admissions, event planning and parent liaison.• Streamlined school registration process from a one-day event to the first-ever appointment-based pre-orientation that reduced paperwork and front-office traffic and created a more personalized experience for new families.• Increased retention year over year by collaborating with parents and community organizations through recruitment events• Managed documents and databases, including attendance for internal and external databases (PreK DOE data collection), reports, calendars, board packets and admissions applications.• Cultivated and strengthened family and staff partnerships through on-campus events for up to 400 participants, including parent/teacher conferences, fundraisers, performances, and extracurricular activities.

Founding member of charter school startup (currently entering its 18th year). Adept at creating efficient paper and electronic filing systems. Administrative Business Partner to Co-directors, including leading parent engagements and mediation for families with special needs. • Partnered with Co-Directors (formerly known as school principals) in establishing systems and compliance with federal mandates, paperwork and policies.• Co-facilitated new student testing, including scheduling, checking in participants and following up with parents.• Ensured accurate updates to internal and DOE databases, including transportation, academic records and attendance.• Delivered 100% accuracy in external communications, including creating and distributing parent notices, flyers and newsletters. • Cultivated and strengthened family and staff partnerships through on-campus events for 200-400 participants, including parent/teacher conferences, fundraisers, performances, and extracurricular activities.