Rachael Sutton Email & Phone Number

Chattanooga, Tennessee, United States

-Manage the box office and ticketing, concert set-up, front-of-house and back-of-house logistics, and other day-of-show responsibilities-Coordinate with our operations partners for day-of-show (stage, piano, tuning, recording, videographer, photographer, etc.)-Oversee creation of printed materials (programs, posters, program notes, etc.)--Prepare and manage ads for online and local promotion-Assist in the preparation of press releases by Lee University-Copywriting for all print and digital materials-Act as Artist Liaison, including rehearsals, day-of-show, hospitality, and post-concert duties.-Prepare grant proposals and reports with the assistance of Lee University’s Grant Writing Office -Track all donations and send thank-you notes-Develop and maintain good relationships with key donors, sponsors, partnering organizations, and Lee University Advancement Department personnel-Assist in growing sponsorships and research funding opportunities for each season- Advance Donor re-engagement and produce fundraising mailings-Prepare invoices for vendors, sponsors, and artists-Track expenses and revenue, reconciling informal ledger with university general ledger-Create projected budgets for each season, prepare year-to-date budgets and generate financial reports as needed.-Manage String Theory Assistant in coordination of education/community outreach events, Annual Family Concert, and the Community Engagement Residency (week-long) logistics between the schools-Recruit, train, and manage the String Theory Interns program

-Manage all logistics of Presidential Concert Series (a traveling performing arts series for Lee University). -Act as agent and artist liaison, managing contracts, hotel, and travel logistics, as well as all artist needs the day of the concert. -Create promotional materials and assist in all marketing efforts. -Manage Front of House and Operations before, during, and after the concert. -Follow-up correspondence and all invoicing.-Assist with creation and artist selection of each series along with Series Director.

Cleveland, Tn

-Manage and coordinate logistics for over 175 yearly events including the Presidential Concert Series and Performing Arts Series, large scale University-wide musical events, as well as a variety of special events, recitals, rehearsals, and concerts.- Act as University liaison for all guest artists and serve as House Manager for all music events on campus.-Manage guest concerts, masterclasses, recitals, and community outreach activities; including contract negotiation, booking, promotion, scheduling, and stage management.-Artist Management: coordinate artist schedules for rehearsal spaces, travel arrangements, itineraries, masterclasses, etc. -Creation of marketing collateral including bulk community mailers, concert and promotional posters, tickets, programs, and press releases.-Schedule and manage Box Office and Event Staff, and in-office student workers.-Serve as School of Music representative to other University departments and community organizations.-Develop an annual budget and work to maximize the return on the University’s investment in the School of Music.-Rapidly adapt to spur-of-the-moment changes during events, while maintaining a professional demeanor and ensuring event quality.-Ability to effectively manage diverse personalities and balance the needs of students, faculty, and guest artists.

Denver, Colorado

-Assisting the Chief Development Officer in planning and implementing the $150 million dollar Capital and Endowment Campaigns.-Creating donor strategies, donor research, meeting prep, proposal packages, and communications plans.-Creating follow-up strategies, letters, and thank you gifts.-Assisting with grant research, data assimilation, and reporting.-Invoice tracking and implementation for major donors and acquisitions.-Organizing and managing projects and events for the Development team.-Assisting in the planning and production of development and donor events such as exhibition openings, galas, and fundraising events.- The production manager of creative projects with artists for major fundraising events.-Ability to adapt to flexible work environments, and work with discretion and congeniality with high net-worth individuals.

Greater Denver Area

-Assisting in donor relations management-Managing RSVP lists for development events-Assisting in the planning and production of major events- Preparing corporate and individual potential donor research-Creating donor profiles and updating them with fundraising notes using i-wave PRO 360-Updating and revising donor profiles and information in the membership management program Raiser's Edge-Updating newsletter and photo tracking spreadsheets

Fort Collins, Colorado Area

-Planning, scheduling, coordinating, and managing events within the TILT Professional Development program-Coordinating schedules, meetings, correspondence, and events for TILT-Updating and managing material for the TILT website-Helping create and manage the website for the Center for Mindfulness-Managing and advising graduate students in the Graduate Teaching Certificate Program-Teaching workshops and assisting in curriculum development for Learning Programs-Academic coaching-Managing and promoting the Graduate Teaching Certificate program

Mala: Arts, Leadership And Administration, Arts Administration And Pr

Bachelor’S Degree, Music Performance: Classical Guitar, Minor: Pr

Activities and Societies: Sigma Alpha Iota