Rachael Williams Email & Phone Number

Carmel, In, Us

Indianapolis, In, Us

New York, Ny, Us

• Personal Executive Assistant to the founder of Solomon Page Group, handling all personal and business related projects, including travel arrangements for him and his family; assisting with all personal bills, coordinating meeting set-up and organizing personal documentation. Working with sports and tickets services to obtain hard to get tickets to sporting events, concerts, etc. Manage medical records and claims for the founder’s family. Running personal errands as necessary. Handle incoming invitations, manage and track charitable giving and attending events.• Prepare financial statements and reports; prepare memos, documents and correspondence, and maintain an organizational system to track all essential documents. Conduct research on various projects, as needed. Assist grown children with their personal bills, tuition, apartment rent and leases, including driver’s license, passports, insurance, etc.• Assist the Vice President and others on various projects, including event planning; coordinating with various departments such as Human Resources, Finance and Legal on various issues. Act as liaison with the building management office to handle repairs to office, furniture moves, and other issues related to maintaining the facilities; working with building engineers, HVAC vendors, office furniture vendors.

Personal Executive Assistant to the President and Chief Financial Officer• Extensively managed calendars for the President and the Chief Financial Officer, coordinated meetings, and conference calls, as well as complex travel arrangements. Prepared highly confidential correspondence for the President and the Chief Financial Officer. Prepared analysis reports, Excel spreadsheets, and PowerPoint presentations. Implemented and maintained organizational systems, and administered departmental supplies.• Acted as liaison between Chief Financial Officer and clients. Created confidential correspondence, and legal documents. Arranged catering for meetings as needed. Answered and screened high-volume phones, emails and internal/external documents, invitations. • Assisted in the coordination of the corporate office move into a temporary location. • Managed President's busy social calendar, including charitable events and gallery visits, as well as personal travel for the President and her family. Managed the household staff at the President’s residences in East Hampton, New Mexico and Manhattan.• Handled confidential business and personal projects for the President (i.e. client contracts and estate management). Worked with designers and architects on the renovation of a corporately owned townhouse, as well as renovation of the President’s personal residences.• Arranged cocktail receptions and events at the President’s private home; planned menus and directed catering staff. Made special arrangements for honored guests, artists, and performers. • Coordinated with galleries and auction houses in the acquisition and appraisal of artworks. Assisted in the donation of artworks to museums, and other charitable contributions.

New York, Ny, Us

Assistant to the Director of Global IS Operations. • Managed the Director’s calendar and arranged extensive domestic and international travel for the Director and his team as well as handled related expense reports. Assisted training team with coordination of training seminars and classes. • Created systems to record and track all statements of work for vendors, master agreements, and pricing addendums. Developed relationships with vendors & clients.• Created and maintained detailed spreadsheets and other organizational processes to track budgets, information services users, and vendor contracts. Prepared correspondence, as necessary.• Assisted in coordination of infrastructure remediation; worked with outside consulting team to gather data, arranged complex meetings and prepared global teleconferences in preparation for corporate implementations.• Identified areas of unnecessary spending that led to a $42,000 reduction in the firm-wide cell phone bill. • Planned events as well as hosted and coordinated cocktail parties, social functions and celebrations, both onsite and offsite.

Hoboken, Nj, Us

• Assisted composition group with production of books: cycling chapters, scanning edits and layout changes, updated detailed excel spreadsheets. • Organized and managed filing systems. Archived all books into internal database system and file sharing network. • Communicated with editors and acted as liaison between Archiving and Composition departments.• Updated internet databases, worked with XML and Perl script, Quark, Illustrator and In Design.

Assistant to VP of Project Management at Conseco (Contract)• Extensive preparation of PowerPoint presentations for weekly Board of Directors meetings. Attended Board of Directors meetings, took meeting minutes, followed up on tasks & milestones.• Prepared correspondence to Board members and internal clients.Assistant to Engineering Group at Rolls-Royce (Contract)• Assisted Engineering group with PowerPoint presentations, Excel spreadsheet creation.• Prepared meeting materials, corporate distributions, and mass mailings.• Managed executives’ calendar, arranged multi-leg travel, and meeting set-up.• Planned training seminars, catered events, and vendor fairs

Us

Assistant to Director of Operations and Director of Sales• Assisted two executives of a home building firm and their subordinates; prioritized multiple tasks and coordinated multiple schedules.• Managed heavy calendars, prepped for meeting set-up, meet & greets, large scale catered events and vendor fairs.• Prepared contractual agreements, service level agreements and addendums, requests for bid and related correspondence. Handled contract signing and filing system.• Assisted in testing and implementation of internet based tracking system.

Education record

Some College, Pre-Nursing

Education record