Rachel E. Email & Phone Number

Redmond, Washington, United States

• Intern support across four simultaneous commercial projects with a combined contract value of eight hundred and fifty million dollars• Document control and distribution of updated contract documents to determine subcontractor cost impacts• Communicate with architect to clarify design challenges and request updated contract documents• Evaluated existing conditions on construction site to ensure compliance with contract documents• Gather necessary documentation to attain LEED status for commercial buildings

Redmond, Wa

• Supported a joint venture team at over 200 office staff for a two hundred and fifty billion dollar project• Inventoried and maintained organization of all office supplies the site required• Reliable and positive source to convey processes and programs unique to the project• Ordered and coordinated a high volume of breakfast and lunch orders for entire project while tracking attendees and coding to process charges• Point of contact for badging access both internally for our site access and externally to meet client requirements• Processed and compiled new hire and rehire paperwork• Compiled and distributed weekend work schedules to effectively communicate on site contacts, expected crew sizes, and planned work descriptions

Bellevue, Washington, United States

• Supported two project teams on a project valued at three hundred eighty million dollars• Processed expense reports for Executive and Senior Project Managers• Ordered and coordinated catering for lunch meetings• Processed purchase card receipts• Assisted field staff to assure new hire and rehire paperwork was completed per corporate standards• Compiled new hire and rehire paperwork which was then sent to corporate payroll• In charge of data entry and sign off of weekly timesheets for our self performing field staff• Managed all site office supplies and organization

Seattle, Wa

• Anticipated and managed office needs to maintain a happy and efficient environment• Inventoried and managed office supply ordering for corporate office and project sites to maximize productivity• Processed expense reports for division President, VP’s, and Executives• Flexible with various office needs as they arose including covering reception, safety administrative tasks, and managing the conference room calendars• Ordered, coordinated, and set up catering for meetings, interviews, and company events• Acted as Office Manager for several months which included HR functions and managing cell phone needs for over 200 individuals• Utilized JDE accounting software to track invoices and provide prompt payment to vendors

Seattle, Wa

• Managed incoming requests from diverse levels of clientele and vendors in a courteous and professional manner• Actively listened and appropriately responded to client and employee requests, concerns, and suggestions• Reviewed contracts, source documents, and legal requirements to create a course of action for owner/client requests• Prioritized multiple assignments with hard deadlines• Remained focused with frequently changing workloads and executed critical thinking for internal and external occurrences• Implementation of systems to ensure security of confidential and sensitive data• Managed offsite records and offsite document disposal• Organized and managed incoming and outgoing mail, phone calls, and multiple e-mail inboxes• Monitor and order office supplies within allotted monthly budget • Created and maintained a positive rapport with vendors and establish optimal client care• Initiate relationships with new vendors and continue to expand vendor list• Managed work request flow whereas incoming requests via tenant portal or e-mail were assigned to a site manager or a vendor using discretion and judgement• Compiled and distributed property owner monthly financial statements per owner preference• Provided support to operations team, all departments, and special projects as assigned

Seattle, Wa

• Oversaw the front desk to ensure effective communication between associates and clients• Fielded all incoming phone calls and inquiries• Managed client scheduling and optimized revenue opportunities• Set team up for successful client connections and service with efficient calendar management.• Coordinated the care of clients and pets in a welcoming and professional manner to build confidence and strong relationships.• Maximized the productivity of the veterinary medical team by routing the flow of pets to meet client needs and hospital quotas• Ability to shift attention between multiple tasks under distracting conditions without loss of accuracy• Provided client reminder calls for upcoming appointments with medical instructions• Proactively called clients to schedule upcoming vaccines or exams