Rachel E. Email & Phone Number

Redmond, Washington, United States

• Intern support across four simultaneous commercial projects with a combined contract value of eight hundred and fifty million dollars
• Document control and distribution of updated contract documents to determine subcontractor cost impacts
• Communicate with architect to clarify design challenges and request updated contract documents
• Evaluated existing conditions on construction site to ensure compliance with contract documents
• Gather necessary documentation to attain LEED status for commercial buildings

Redmond, WA

• Supported a joint venture team at over 200 office staff for a two hundred and fifty billion dollar project
• Inventoried and maintained organization of all office supplies the site required
• Reliable and positive source to convey processes and programs unique to the project
• Ordered and coordinated a high volume of breakfast and lunch orders for entire project while tracking attendees and coding to process charges
• Point of contact for badging access both internally for our site access and externally to meet client requirements
• Processed and compiled new hire and rehire paperwork

Bellevue, Washington, United States

• Supported two project teams on a project valued at three hundred eighty million dollars
• Processed expense reports for Executive and Senior Project Managers
• Ordered and coordinated catering for lunch meetings
• Processed purchase card receipts
• Assisted field staff to assure new hire and rehire paperwork was completed per corporate standards
• Compiled new hire and rehire paperwork which was then sent to corporate payroll

Seattle, WA

• Anticipated and managed office needs to maintain a happy and efficient environment
• Inventoried and managed office supply ordering for corporate office and project sites to maximize productivity
• Processed expense reports for division President, VP’s, and Executives
• Flexible with various office needs as they arose including covering reception, safety administrative tasks, and managing the conference room calendars
• Ordered, coordinated, and set up catering for meetings, interviews, and company events
• Acted as Office Manager for several months which included HR functions and managing cell phone needs for over 200 individuals

Seattle, WA

• Managed incoming requests from diverse levels of clientele and vendors in a courteous and professional manner
• Actively listened and appropriately responded to client and employee requests, concerns, and suggestions
• Reviewed contracts, source documents, and legal requirements to create a course of action for owner/client requests
• Prioritized multiple assignments with hard deadlines
• Remained focused with frequently changing workloads and executed critical thinking for internal and external occurrences
• Implementation of systems to ensure security of confidential and sensitive data

Seattle, WA

• Oversaw the front desk to ensure effective communication between associates and clients
• Fielded all incoming phone calls and inquiries
• Managed client scheduling and optimized revenue opportunities
• Set team up for successful client connections and service with efficient calendar management.
• Coordinated the care of clients and pets in a welcoming and professional manner to build confidence and strong relationships.
• Maximized the productivity of the veterinary medical team by routing the flow of pets to meet client needs and hospital quotas