Rachel (Robles) Mcquillen Email and Phone Number

• Primary coordinator for $2.2M per year, University scholarship program• Coordinate and support regular program meetings, retreats, & events• Maintains admissions data, prepares special reports, & updates timelines, records & admission statistics• Creates & manages invitations, letters, & all application process correspondence for scholarship nominees

Hired as Director of entire Chartered Student Organization (CSO) to manage and lead a staff of 15 event managers and administrative managers. Responsibilities include:-1-on-1 meetings with each staff member to give support and advice on event planning-Manage $200,000 budget (events, staff stipends, operating costs) resulting in $70,000 in revenue-Present to Student Affairs Funding Committee on current budget updates and justify funding for the organization -Collaborate and meet with other CSO executives to plan events and discuss improvements to organizations

• Assistant to Director of Student Activities.• Manage emails, organize calendars, book and inquire venues and outside services. Research and carry out beginning stages of multiple events

-Event Leader is part of a 7 person Leadership Team selected to manage, direct, and lead the program.-Responsible for coordinating and managing large scale events hosted by the Undergraduate Admissions Office that serves over 4,000 guests between the two events. -Managed 80 person event staff Hired for Santa Clara University's highly competitive Ambassador Program to engage with the prospective students and families that visit the University. Responsibilities include: - 1hr. long informational campus tours of 20-30 guests - Question and Answer Panels with up to 70 guests - Front Desk Assistant in the Undergraduate Admission Office; answering phones and engaging with guests - Working large scale admission events: Open House and Admitted Students Day (Preview Days)

• Research, plan, and coordinate events for campus community both on and off campus. • Experienced in both creative and logistical aspects of planning an event• Arrange accommodations with different vendors, caterers, and other service companies

Reported directly to Director, Senior Manager, and Vice President of Global Entertainment.-Researched market and event trends-Compile spreadsheets of vendor contacts, potential clients, and other event resources-Review floor plans and event layouts; created maps that improved understanding of retail openings in relation to event space -Day-to-day administrative support and tasks

Carried out day to day administrative tasks such as ordering supplies for office, organizing catering for team lunches, researching transportation plans for the company, and multiple other projects

Receptionist at Ease Entertainment transferring and directing calls to appropriate departments. Overall office management tasks include ordering supplies, updating spreadsheets, and filing and organizing.Data entry into accounting, tax, and payroll systems