Rachelle D. Mainard, Jd, Mba, Cra Email & Phone Number

Houston, Tx, Us

• Develop, lead, and implement a comprehensive integration strategy that aligns with the academic health center's mission, vision, and values. Ensure that all integration initiatives contribute to the overall success of the institution.• Strategy implementation focused on stakeholder impact analysis; identifying and addressing key cross partner dependencies and alignments.• Lead strategic implementation by assessing needs, recommending policies, and ensuring mission areas collaborate to advance the efficiency and effective stewardship of UTMB resources.• Develop and implement ecosystem and process maps, and integration strategy roadmaps.• Engage and lead cross-functionally within the organization to understand strategic goals and complex challenges and identify integration opportunities.• Collaborate with operational teams to enhance operational efficiency, quality, and effectiveness by identifying best practices and standardizing processes, where applicable.• Build implementation capability and reinforce change management best practices.• Collaborate with stakeholders to assess the operational impact of strategic changes. Conduct analyses to identify trends, needs and opportunities for innovation and creativity, ensuring UTMB is responsive to changing demands. Facilitate the identification of and follow through on high-potential innovation projects. Navigate and manage organizational change effectively, ensuring staff is adaptable and open to new concepts. Foster an environment that is conducive to learning and creativity.• Establish key performance indicators (KPIs) to measure the success and impact of initiatives.• Develop and implement effective measures of progress toward outcomes and reporting tools to present information.

Human Resources, Administrative Operations, and Policy Administration:• Oversee administratively, human resource policies and practices with respect to recruiting, compensation, benefits, performance evaluations, career development, and employee performance feedbackBusiness Strategic Planning, Budgeting, and Financial Management:• Works with the Vice President and Chief Administrative Officer-Academic Enterprise and Deans, School of Health Profession, School of Nursing, and School of Population and Public Health to identify, develop and implement operational business plans, monitor key metrics, and assist in the decision making of each school/areas• Develops and manages all aspects of schools budget including preparation, submission, maintenance, reporting and audits.• Responsible for overseeing financial and statistical performance against budget targets.• Participates in each schools strategic planning ensuring that the developed goals align with the institution’s goals and contribute toward market growth, revenue enhancement, cost containment, maximizing educational plans and research productivity• Develops solutions to improve current business processes and make them more efficient. Establishes and maintains effective internal controls for finance, human resources and grants administration. Identifies and seizes opportunities to improve fiscal and operational performance each school.• Advises the Deans monthly in an appropriate executive form, on financial status against budget, school management metrics, and education and research activity. Service Delivery and Quality Improvement• Promotes a culture of “Service Excellence” throughout each school• Sets a tone of leadership that is people-oriented, collaborative in nature and focused in data based decision-making• Builds a management culture based on teamwork, open communication, prudent risk taking, innovation, mentoring and accountability

Grew clinical revenue by 23%, expanding the department from 60 to 83 clinical employees, while keep administrative staff constant. Strategic Planning and Implementation• Develop, evaluate and execute long-term strategic business and operations plans.• Manage and evaluate plans to achieve long-term financial and operational results. • Coordinate marketing initiatives, to include social media, physician relations, and symposia.• Oversee development and implementation of departmental policies & procedures.Financial Management• Manage an $11M annual budget. Oversee the planning and forecasting of all financial and budgetary matters based on activity/revenue indicators and departmental needs. • Accountable for department operating and research budgets, implement financial controls and manage professional charge capture • Ensure departmental/sectional reporting in terms of financial status, research funding, & clinical activity accuracy.Human Resources Management• Direct recruitment of faculty, educational and classified staff and establish standards of performance to meet both departmental needs and institutional core values.• Develop and implement effective organization structure and supervises mid-level providers in the department. Clinical Service Management• Direct initiatives to expand and maintain programmatic initiatives in accordance with the department's strategic plan and departmental budget.• Work with Chairman, faculty & the center director(s) to develop plans to optimize faculty / patient satisfaction. • Work with center director(s) to ensure systems are optimized for the most efficient patient care & charge capture.Clinical Research Management• Provides management of the financial and regulatory components of clinical research.• Manages the department allocation of the Clinical Research Funding model.• Works with clinical research staff to report protocol deviations, adverse events, and trends in a timely manner.

Houston, Tx

• Oversees daily operations of the Grants and Contracts Department; post-award administration and fiscal management of sponsored programs• Establishes and implements Grants and Contracts’ strategic plan.• Develops departmental philosophy, goals and objectives.• Supervises, plans, coordinates, and evaluates the work product of all direct reports.• Coordinates the management of sponsored programs from award to closeout including policies and procedures.• Developed Research Operations Curriculum (ROC) for Grants and Contracts providing monthly campus wide trainings on Award Setup, Financial Management, Effort Reporting, and Award Closeouts and Audits.• Provides outreach and guidance related to the administration, compliance and fiscal management of sponsored programs by applying knowledge, experience and through interpretation of regulations, procedures and policies to faculty members and department staff.• Serves as the liaison between MDACC and external sponsoring agencies.• Provides reports and statistics to executive leadership and departments regarding the financial management of sponsored programs and reporting and compliance metrics.

• Developed and serve as an Ex Officio memeber of Geneva’s Scientific Advisory Board (SAB)• Serve as the Foundation’s FSO; maintain Secret level clearance and develop and manage the Foundation’s security program.• Develop and maintain strategic relationships with Geneva’s Investigators as well as high ranking officials within the military medical research community.• Assist with the development of and review proposals for scientific merit and provide substantive feedback to Investigators, certify compliance with all federal grant and contract submissions, and serve as the Foundation’s Authorized Organizational Representative and signing official for all Grants and Contracts Department awards • Ensure Geneva’s research services meet high standards of quality, efficiency and cost effectiveness and that all research proposals submitted meet Geneva’s mission• Responsible for the oversight of the Foundation’s federal award obligations and developing and executing the related strategic plan• Balance programmatic concerns with award obligations while employing accurate fiscal management, skillful creativity, and sound diplomacy• Report directly to the President and supervise a team of 20 (grants and contracts managers, specialists, accountants and procurement personnel) providing guidance and motivation to the team • Oversee staffing, hiring, salary negotiations and performance review processes for department staff• Conduct counseling, corrective action, up to and including termination, as needed with HR• Serve on the Foundation’s Leadership Team responsible for recommending and developing policies, SOPs, and strategies to support continued growth and advancement of Geneva’s mission• Work with Finance Director to prepare annual indirect cost rate and fringe rate estimations• Participate and collaborate in the long-range financial planning for the Foundation to include the development and management of the Grants and Contracts Department budget

• Write departmental policies and procedures for the routing and approval of extramural applications, award budgets, and Institutional Review Board (IRB) submissions• Review and approve submissions to the Office of Grants and Contracts Administration (OGCA) and the IRB• Appointed designated reviewer of all OGCA submissions for the School of Public Health (SOPH)• Train support staff on the preparation and submission of grants and contracts• Create and present presentations on how to find funding opportunities and IRB submissions to students and junior faculty• Notify department of policy changes from funding sources (including, but not limited to, Federal agencies and pharmaceutical companies)• Email investigators potential funding opportunities based on their particular research interests• Act as a liaison between the department and the IRB, Conflict of Interest Review Board (CIRB), and OGCA • Answer questions regarding IRB, OGCA, and/or CIRB policies and procedures and provide updates to and reminders regarding existing policies and procedures and email monthly IRB renewal reminders• Review, prepare, and assist in the preparation of IRB and OGCA submissions and budgets• Consult with Principal Investigators and support staff to resolve issues that arise with IRB, CIRB, OGCA and/or Grants Accounting• Prepare re-budgeting requests and assist with issues that arise with re-budgeting requests and foreign travel forms• Create and assist in the execution of fee for service agreements and resolve issues that arise with the payment of consultants or subcontractors and set up petty cash accounts

• Review and negotiate industry sponsored clinical trial agreements, and amendments thereof• Review and negotiate industry sponsored education grant agreements and confidential disclosure agreements• Prepare and negotiate subcontract agreements • Review and submit grant applications to the National Institutes of Health (NIH)• Pre- and Post-Award administration of NIH grants• Act as liaison between external sponsors and internal departments• Point of contact for internal department questions• Communicate closely with the legal and patent offices• Supervise support staff

• Sourcing and Procurement that includes envisioning, designing solutions, developing policies and procedures for the University• Strategic negotiation and review of contracts for single purchases, standing orders, services, and leases with large biomedical companies including Applied Biosystems, Invitrogen and Affymetrix• Negotiate, implement, and manage University wide vendor contracts with Life Sciences corporations• Identify contract issues and negotiate terms with University suppliers• Solicit quotations, analyze quotations, and make awards based on cost analysis• Interview potential suppliers, conduct pre-bidders conferences and/or site investigations• Review requirements of work documents• Draft request for proposals• Manage projects and programs for the fabrication of equipment or the engagement of services to help meet research objectives• Experience with e-procurement system entitled BuySite

Master Of Business Administration (Mba), Healthcare Concentration

Doctor Of Law (Jd), Law

Bachelor'S Degree, Business Administration And Management, General