Rachel Shafner Email & Phone Number

Israel

Operations:• Establish quantitative and qualitative metrics, guidelines, and standards by which the company's efficiency and effectiveness can be evaluated; identify opportunities for improvement.• Review, analyze, and evaluate business procedures to ensure the organization operates smoothly and efficiently.• Ensure work environments are adequate and safe, prioritizing the well-being of employees.Financial:• Plan, direct, control, implement, evaluate, monitor, and… Show more Operations:• Establish quantitative and qualitative metrics, guidelines, and standards by which the company's efficiency and effectiveness can be evaluated; identify opportunities for improvement.• Review, analyze, and evaluate business procedures to ensure the organization operates smoothly and efficiently.• Ensure work environments are adequate and safe, prioritizing the well-being of employees.Financial:• Plan, direct, control, implement, evaluate, monitor, and forecast budgets and costs of each division to achieve financial objectives.• Create and implement financial plans and budgets that align with the organization's strategic objectives.• Conduct financial analysis of various business operations, projects, investments, and advise on financial implications and the appropriate course of action.• Cash Management: Ensure that the organization has sufficient cash flow to meet its financial obligations and manage investments to maximize returns.Legal:• Communicate and explain new directives, policies, or procedures to managers• Manage and execute the process of granting shares, from start to finish, by working closely with the trustee and legal counsel and using Carta to manage our ESOP.• Manage the execution and recording of NDA's and other agreements/contracts to ensure proper record-keeping.• Ensure compliance with applicable laws, regulations, and accounting standards, including tax compliance.Overall Efficiency:• Ensure that the organization is efficient and productive by identifying and addressing bottlenecks, improving processes and procedures, and reducing waste. Show less

Tel Aviv, Israel

Highlights:• Successfully managed and executed day-to-day administrative activities, ensuring seamless operations.• Collaborated with C-Level executives, VPs, finance, and legal teams, fostering effective communication and coordination.• Developed monthly cashflow documents and budgets, optimizing financial planning and resource allocation.• Proficient in managing accounts payable and receivable, maintaining financial accuracy and integrity.• Prepared and recorded payroll… Show more Highlights:• Successfully managed and executed day-to-day administrative activities, ensuring seamless operations.• Collaborated with C-Level executives, VPs, finance, and legal teams, fostering effective communication and coordination.• Developed monthly cashflow documents and budgets, optimizing financial planning and resource allocation.• Proficient in managing accounts payable and receivable, maintaining financial accuracy and integrity.• Prepared and recorded payroll, streamlining accounting processes and facilitating accurate reporting to accountants.• Conducted monthly account reconciliations and efficiently tracked financial information to facilitate data-driven decision-making.• Demonstrated expertise in vendor management, ensuring strong partnerships and cost-effective procurement.• Proactively led and built operational workflows to optimize efficiency and productivity.• Assisted with onboarding new customers, delivering exceptional service and enhancing client satisfaction.• Provided impeccable proofreading and editing support for the CEO, ensuring polished and professional communications.• Skillfully managed and prioritized incoming tasks, maintaining a proactive and organized approach.• Effectively coordinated job interviews for hiring managers, demonstrating strong communication and organizational skills.• Proficiently procured office supplies and IT equipment, ensuring seamless business operations. Skills:• Problem Solving: Employed analytical and critical thinking to address challenges and devise effective solutions.• Operations Administration: Successfully managed day-to-day administrative activities to support efficient business operations.• Handling Sensitive Information: Demonstrated utmost discretion and confidentiality in managing sensitive data.• Confidential Information Management: Adhered to strict protocols in handling confidential information with integrity and professionalism. Show less

Melbourne, Australia

Resume Highlights:• Efficiently and professionally manage all administrative aspects of the Director's role, ensuring seamless operations and effective support.• Prioritize calendar management, expenses, accountant coordination, billings, and invoices, optimizing financial and time management.• Demonstrate exceptional responsiveness to clients' needs, providing prompt and attentive service to enhance satisfaction.• Proactively clear workloads to prevent backlogs, promoting a… Show more Resume Highlights:• Efficiently and professionally manage all administrative aspects of the Director's role, ensuring seamless operations and effective support.• Prioritize calendar management, expenses, accountant coordination, billings, and invoices, optimizing financial and time management.• Demonstrate exceptional responsiveness to clients' needs, providing prompt and attentive service to enhance satisfaction.• Proactively clear workloads to prevent backlogs, promoting a streamlined and productive work environment.• Expertly manage and prioritize the Director's email, crafting correspondence on their behalf to maintain efficient communication.• Handle the process of organizing and preparing meeting materials in advance for the Director's convenience.• Provide concise summaries of meetings with clients and correspondence, facilitating smooth communication and documentation.• Successfully undertake specific project work, exhibiting adaptability and resourcefulness in meeting project goals.• Fulfill any additional duties required by the Director, demonstrating a strong commitment to supporting their objectives.Skills:• Administrative Management: Proficiently oversee all administrative aspects of the Director's role, ensuring smooth and organized operations.• Client Service: Deliver exceptional client service by promptly addressing their needs and providing a positive experience.• Time Management: Skillfully prioritize tasks and responsibilities to maintain productivity and prevent backlogs.• Communication: Exhibit clear and effective communication skills, both written and verbal, in drafting correspondence and summarizing meetings.• Project Management: Successfully handle specific project work, demonstrating strong project planning and execution abilities. Show less

Melbourne, Victoria, Australia

•Facilities Services– Assist in general facilities duties to ensure the adequate provision of office services and supplies– Process orders and maintains inventories on all general office supplies, facilities equipment and supplies– Assist with vendor selection, order special deliveries and coordinate vendor services– Co-ordinate vendors where required– Minor project management– Moves/Adds/Changes– Manage and implement Preventative Maintenance Program and ensure… Show more •Facilities Services– Assist in general facilities duties to ensure the adequate provision of office services and supplies– Process orders and maintains inventories on all general office supplies, facilities equipment and supplies– Assist with vendor selection, order special deliveries and coordinate vendor services– Co-ordinate vendors where required– Minor project management– Moves/Adds/Changes– Manage and implement Preventative Maintenance Program and ensure compliance– Ensure managed site compliance•Events– Large Event Space Set ups– Order catering if required– Manage stock inventory– Assist departments with special event preparation and facilitation– Responsible for all Event tickets raised, including booking rooms, set up for meetings or providing equipment for events•Mail, Shipping / Receiving Services– Assist with shipping and receiving services for the office, logging all packages, processing deliveries and sending delivery notifications– Order shipping supplies when necessary and assist staff with packaging and postage needs– Manage the accurate and timely dissemination of incoming and outgoing mail deliveries•Safety and Security– Report any failings in WHS arrangements to line manager– Ensure strict compliance with OH&S policies– Report all incidents within specified timeframes– Carry out, report and record monthly and quarterly inspections and ensure accurate remediation of defects or any non-compliances– Issue and monitor badge access and visitor badge procedures– Work closely with Corporate Security on safety and security questions or concerns•Finance Management - Ensure all invoices are appropriately processed and tracked by working with Amazon finance.- Assist in financial processes for facilities management team, to ensure that all financial management requirements are completed in a timely and accurate manner- Ensure prompt and accurate management of purchase orders with the Amazon finance team. Show less

Melbourne, Australia

• Keeping the office safe and aware by attending fire awareness sessions and becoming a fire warden.• Responsible for the smooth running of all facilities within the office which I do so by supervising and coordinating the work of all contractors.• Constantly help with the growth of AWS by assisting the marketing team with all internal and external events.• Responsible for crafting and submitting the result focused bi-weekly reports to the director of AWS in ANZ• Scheduling… Show more • Keeping the office safe and aware by attending fire awareness sessions and becoming a fire warden.• Responsible for the smooth running of all facilities within the office which I do so by supervising and coordinating the work of all contractors.• Constantly help with the growth of AWS by assisting the marketing team with all internal and external events.• Responsible for crafting and submitting the result focused bi-weekly reports to the director of AWS in ANZ• Scheduling deliveries in a timely manner to ensure all products and documents are delivered on time.• Responsible for our relationship with hotels, vendors and general suppliers by liaising with them on a regular basis. • Organising travel and accommodation for all Australia and New Zealand employees and special guests ensuring a smooth and positive experience.• General Administration Tasks• Arranging catering for events/meetings• Responsible for the set up and smooth running of events, meetings and conference calls• Major Events: Call and confirm attendance at all events, collate and data entry all feedback forms, assist at events as needed• Data entry onto internal systems guaranteeing all data is up-to-date • Creating and Maintaining Wiki pages• Responding to customer inquiries and requests ensuring the customer is always happy. Show less

Melbourne, Victoria, Australia

• Ensuring customer satisfaction by processing orders in a quick and timely manner.• Scheduling deliveries accurately and in order of city for the drivers • Personnel Management• Invoicing and Payments• Stock Management & Procurement• General Administration Tasks• Responding to customer inquiries and requests• Accounts Receivable and Payable• Liaising with our customers making sure they are always happy with our services• Chasing up old customers or customers… Show more • Ensuring customer satisfaction by processing orders in a quick and timely manner.• Scheduling deliveries accurately and in order of city for the drivers • Personnel Management• Invoicing and Payments• Stock Management & Procurement• General Administration Tasks• Responding to customer inquiries and requests• Accounts Receivable and Payable• Liaising with our customers making sure they are always happy with our services• Chasing up old customers or customers with our competitors and bringing them to our company Show less

Israel

• Restructuring the entire data system• Organising clients files• Merging all paper work to an electronic system• Overseeing the smooth running of the companies database• Entering clients details into the new system

Jerusalem, Israel

• Data entry onto internal systems• Answering all incoming calls/emails and re-routing them to relevant parties• Dealing with any enquiries at the reception• Composing and replying to emails• Filing and sending ballots to the US• Conversing with the USA County Clerks Offices• Organizing campaigning locations• Coordinating with American colleges in Israel• Opening, distributing, collecting and taking the post to the US consulate

Jerusalem, Israel

• Managing a busy tourist shop in a central location.• Entrusted with opening the store in the mornings and closing late at night.• Responsible for receiving and organising stock and keeping track of inventories.• Responsible for taking orders (both via telephone and in person) in both English and Hebrew and fulfilling these orders.

Jerusalem, Israel

• Managing a busy tourist shop in a central location.• Responsible for receiving and organising stock and keeping track of inventories.• Responsible for taking orders (both via telephone and in person) in both English and Hebrew and fulfilling these orders.