Radiah Jamid Email & Phone Number

Singapore

Reporting to VP Asset Management & Operation (AMO) as well as VP Project Director to perform the tasks assigned by head of various functions of the Company. Responsibilities included but not limited to the following job scope:- Supports technical projects & departments;- Receives, catalogues and stores hard copies and electronic copies of all technical drawings, reports and related information in an orderly manner, in line with policies & procedures;- Allocates and controls the document numbering system for the project work;- Works with precision to ensure that all electronic & hardcopy filing is accurate and is easily retrievable;- Respond in a timely manner to requests to retrieve information, information searches and general requests for support from project / department personnel;- Accurately updates information as required;- Work together with PAL support team, in such a way that Dashboards is consistent, traceable & in line with HBAO corporate or project specific standards;- Maintain & manage shared document database to ensure proper filing of documents & assign access rights to users;- Involved in External Audit and Internal Audit as Internal Auditor for ISO 9001, ISO 14001 & ISO 45001.

Singapore

Responsible for ensuring that controlled documentation is kept current & updated and project correspondence is maintained in accordance with the document management process, as follows:- Maintain controlled documentation and correspondence to ensure a current up-to-date document control system;- Receive and log documentation into the document management system, ensuring that appropriate project staff have been notified;- Ensure all controlled documents & correspondence are registered and transmitted correctly within 24 hours of receipt;- Assist with the review process for project controlled documentation in line with project procedures;- Assist with the approval procedure to receive sign off on project controlled documentation & maintaining quality documents;- Timely distribution of controlled documentation to all internal and external parties;- Assist with generating controlled document reports as required in the document management process e.g. MDR;- Ensure all reports and correspondence are completed on time & all documents are transmitted as quickly and accurately as possible, drawings and procurement/vendor information;- Co-ordinates with Managers, Engineers and Superintendents on documentation control;- Assist with compiling monthly reports for all main areas on information received from Managers, Engineers and Superintendents;- Assist with the development and maintenance of the document control management systems;- Application / renewal of Jurong Island Pass, Entry Pass to Aurora Site and Site Induction Course (SIC) for the sub-contractors, workers and staff;- Processing timesheet and ensuring timely preparation and submission of timesheets to payroll department;- Operate the McConnell Dowell cost system (Workbench) for the Project;- Maintain Petty Cash site account and arrange reimbursement on a regular basis;- Any other duties as may be required by the Company.

Singapore

- Set-up filling system and document distribution matrix for the projects on technical documents including Supplier’s and Subcontractor’s documents.- Preparation of Project Document Management Plan, related project procedures conform project requirements.- Responsible for timely registration, review, distribution and filing of incoming & outgoing Supplier&Subcontractors documents and technical documents.- Responsible for the flow of documentation and data in accordance with the Project Specifications, Practices and Procedures.- Day-to-day guidance, coaching, delegating and training of Project Document Control team members.- Provision/arranging of administrative services to Project Engineering disciplines, when possible.- Expedite internal review of Supplier documents.- Scanning non-electronic documentation (when required).- Setup, maintenance and/or closeout of project files.- Preparation of project data books at project completion as required.- Coordination, compilation and hand-over of hard copy and electronic files to client.- Communication with Client/Suppliers regarding project documentation- Reporting to Project and/or Line Manager of suggestions and lessons (to be) learned, e.g. regarding efficiency, performance, communication, use of selected applications, status, etc.- Quality check of all documents, including Supplier and Subcontractors Documents generated and input into iDocs.- Report status, inconsistencies and deviations to project key persons. - Conduct Project Document Management assessments.- Provides iDocs (EDMS) project training to all project disciplines.- Travel to Site office in Victoria Sales, Australia to train iDocs to Site Document Controller.

Singapore

- Controls the project word processing and ensures that the project documentation complies the requirements of Engineering Standards and Documentation Guidelines and Project EHSQ Plan;- Controls the word processing for proposal & contract documentations;- Preparation and compilation of key documents such as reports, specification, correspondence as required by project key personnel;- Maintains incoming & outgoing correspondence, EDN, EPCR, PVO, TQ and customer feedback / complaints registers;- Distribution of incoming & outgoing correspondence from Client, Suppliers, Project Managers and Project Engineers;- Co-ordinates with QA/HSE Manager and project disciplines on project support services.- Was send to site office for one year, for the Darwin Project, a Pharmaceutical plant situated at Gul Circle. Incharge of secretarial and document controlling at the site office.- Assist and liaise closely with other secretaries in order to maintain flexibilityAs a Document Controller, responsibility mainly control, register, receipt, distribution / transmitting, filing, storage, monitoring / expediting of all project documentation, including but not limited to the following:- establish and maintain a Document Control Centre (DCC) in accordance with Design Control / Document Control / Control of Quality records procedures, Project File Index and Electronic Data Management (Documentum) procedure;- control, distribute / transmit / maintain and archive project documentation as per Project File Index, Document and Data Control / Control of Quality Records Procedures, Electronic Data Management (Documentum) procedure and Project HSEQ Plan;- coordinate with Project Manager, Project Engineer, QA Manager and project disciplines on control of project documentation.

Singapore

Temporary job assignment for one year. Responsibilities include:- Report directly to Director of South East Asia. - Main jobs are booking of flights and hotels, arrange appointment and conference calls for meetings with other regions.- Liaise closely with other secretaries in South East Asia region for better communication and information by using an E-mail.- Provide secretarial support to the Six Sigma Teams as well as to Human Resource Department.

Singapore

- Responsible of handling of incoming correspondences and phones. Controls of outgoing correspondence from Managers and Supervisory staff.- Reports directly to the Senior Project Secretary. Occasionally have to handle Project Director's correspondences if Senior Project Secretary is on leave.- Involved occasionally in typing of confidential correspondences like payroll, termination and contracts. Controlling of general filling to ensure easier retrieval in times of needs. Incharge of ordering stationeries and beverages for the office.- Often was sent to Pulau Ayer Chawan to cover up the front desk if the Site Secretary is on leave. Was also involved in distribution of payrolls and living allowance for the expats.- In charge of accumulating mails especially invoices and purchase orders and ensure that mails and other correspondences are couriered to Dusseldorf, Germany (Head Office) every Friday of the week. Have to liaise directly with the accounts in Dusseldorf to double ensure that mails and correspondences arrived on time.

Singapore

- Working in the Resource Planning Department as a Confidential Clerk in a Shipbuilding and Engineering firm. Assist the Department Head in handling the subcontractors. Mainly doing subcontracting agreements and invoices. Also provide clerical support to the Engineers and Engineering Assistance. Jobs including typing correspondence, agreement and all administrative duties which is all confidential information.- Involved in Departmental meeting, every week and incharge of recording minutes (normally will takes turn with engineers).- Incharge in calculating of subcontractor manhour returns, to check whether its tally to what they invoiced. Also incharge in recording the timesheets of those who works overtime.

Singapore

- Working in Customer Services Department (Books Division) as an Administrative Assistant. Main duty is incharge in Credit Notes. Customers will send back books that are defected and my duty is to raise credit notes to the customers. Also help in issuing of Invoice and Purchase Order whenever helps needed.- Typing of correspondence and mailing of correspondence, handling phone calls and other administrative duties.- Assist the Secretary in Marketing Department. Whenever she is on leave, I will be doing her duties such as hotel and flights booking for the Manager and the Sales Executive.

Ncc Diploma In Computer Studies

Lcci - Private Secretarial Certificate

G.C.E. 'O' Level