Radka Lacinová Email & Phone Number

Lucemburk, Lucembursko

▪ HR Data Management & Reporting: Produced HR data reports to support senior management in staffing decisions. Updated key metrics, including FTE counts, retirements, part-time roles, and absences. Developed monitoring tools and reports to track staffing projections, ensuring alignment with FTE limits.▪ Organisational Tracking: Maintained organisational charts and developed a tracker for staffing changes, regularly reporting updates to department leadership.▪ Budget Coordination: Managed the interim HR budget, handling staffing requests to ensure budget alignment. Worked closely with managers to assess resource needs and propose budget-friendly solutions.▪ Budget Monitoring: Maintained a budget tracker and provided monthly spending updates to the budget officer, ensuring transparency and control over HR expenditures.▪ Resource Management Advisory: Served as the go-to advisor for resource management, guiding managers on staffing needs and position management. Oversaw post justifications for staffing decisions to ensure compliance with FTE limits.

Luxembourg

▪ Operational Support: Supported the team by implementing new procedures, managing team communications, tracking decisions, and keeping project timelines and role assignments up to date.▪ Meeting Coordination: Scheduled and organised meetings for the team and division, managing the Head of Division’s calendar and coordinating with other departments for smooth operations.▪ Administrative Management: Oversaw administrative tasks, including document management and compliance checks, ensuring accurate records, secure access, and efficient workflow.

Luxembourg

Solely responsible for HR functions for a 75-employee organisation, taking over immediately after the previous HR Officer’s departure. Key achievements and responsibilities include:▪ Full-Cycle Recruitment: Successfully managed end-to-end recruitment, hiring 17 freelancers and employees within a three-month period, ensuring seamless onboarding and talent alignment.▪ Payroll Administration: Ensured accurate, timely payroll processing, contributing to high employee satisfaction and compliance with financial schedules.▪ Contracts & Documentation: Maintained up-to-date employee contracts and documentation, overseeing compliance and reducing errors in record-keeping.▪ Employee Relations: Acted as the primary HR contact, proactively addressing and resolving employee issues to foster a positive, inclusive workplace culture.▪ Compensation & Benefits: Administered compensation packages and benefits programs, optimising offerings to enhance employee retention and engagement.▪ HR Reporting & Compliance: Led HR reporting for senior management, implementing HR controls aligned with Sarbanes-Oxley Act (SOX) requirements to ensure compliance in financial reporting.

▪ Managed website content and functionality using Kajabi, ensuring smooth operation and an optimal user experience.▪ Edited videos using iMovie for online courses and promotional content, enhancing the quality and presentation of materials.▪ Coordinated and prepared online courses, handling course structure, content management, and participant engagement.

Zurich, Switzerland

▪ Labor Cost Estimation & Budgeting: Prepared detailed labour cost estimations and budget calculations for international projects, ensuring financial accuracy and compliance with local requirements.▪ Financial Planning & Forecasting: Analysed project labour costs and provided essential input for budget forecasting, supporting strategic financial planning.▪ Payroll & Tax Compliance: Managed payroll reporting for tax and social contributions, ensuring timely and accurate submissions for personnel abroad.▪ Data Analysis & Reporting (MS Excel): Conducted daily data analysis using advanced Excel functions (VLOOKUP, Pivot tables), enabling accurate reporting and cost control.▪ Financial Reporting: Delivered regular financial reports to management, offering insights into project labour costs and tax contributions.

Zürich, Switzerland

▪ Led the coordination of a large-scale recruitment campaign across the Philippines, Bangladesh, and Turkey, successfully sourcing and hiring 630 employees for international projects.▪ Recruited, mobilised, and managed international personnel for projects in Saudi Arabia, driving effective staffing aligned with project timeline.▪ Conducted CV prescreening, communicated with candidates, and organised interviews, including salary negotiations to align with both company and candidate expectations for white-collar positions.▪ Ensured timely workforce sourcing by working closely with recruitment agencies and the internal talent acquisition team to meet project needs.▪ Prepared and finalised contracts in compliance with local legal requirements, managing the entire employee lifecycle from onboarding to termination.▪ Fostered professional employee-employer relationships, ensuring clear communication and alignment with organisational goals.▪ Provided regular reports to key stakeholders, offering insights into recruitment progress, workforce mobilisation, and project staffing needs.

Zürich, Canton Of Zürich, Switzerland

▪ Supported the mobilisation of international personnel for overseas projects, handling visa arrangements, flight bookings, accommodation, contract issuance, and document collection to ensure smooth transitions.▪ Assisted in the recruitment process, including CV prescreening, candidate communication, and coordination of interviews.▪ Promoted to HR Operations Officer after three months in recognition of performance and contributions to the team.

Uzwil, Switzerland / Prague, Czech Republic

▪ Developed and managed the Master Time Schedule (MTS) for multiple international projects, ensuring that all project activities aligned with contract requirements and key timelines.▪ Successfully delivered a cereal production line project in Nigeria one month ahead of schedule, meeting an urgent request from the CEO and customer by effectively managing activity timelines and coordinating the team.▪ Created and updated project schedules, ensuring that all team members understood their tasks, deadlines, and deliverables, enabling smooth project execution.▪ Led coordination of international teams, ensuring that project milestones were clearly communicated and met across different countries and time zones.▪ Monitored key performance indicators (KPIs), such as Earned Value, Cost Performance Index (CPI), and Schedule Performance Index (SPI), to ensure projects stayed on track both financially and in terms of timing.▪ Identified and mitigated project risks, implementing solutions that ensured the project progressed without delays.▪ Presented regular project updates to management and clients, providing transparency on timelines, risks, and deliverables.▪ Successfully managed the complex internal Innovation Centre project, ensuring completion within the given timeline through efficient coordination and problem-solving.▪ Developed detailed site installation schedules and resource forecasts, ensuring alignment between project planning and on-site execution.▪ Utilised various softwares such as Oracle Primavera P6 Professional, MS Project, MS Excel, SAP, Jira, Bentley ProjectWise, and Navisworks to plan, track, and execute projects effectively.

Prague, The Capital, Czech Republic

▪ Led the onboarding and initial training of 60 new employees, ensuring a smooth integration into the company.▪ Supported key HR processes, including recruitment, payroll, performance management, and contributing to policy and strategy development.▪ Managed employee relations, acting as the primary point of contact for all HR-related queries, resolving issues, and fostering a positive workplace environment.▪ Organised and managed business travel logistics, including visa processing, work permits, flight arrangements, and accommodation, while also providing financial reporting on travel expenses.▪ Led the tendering and implementation of new software for business travel administration, streamlining processes and improving efficiency.▪ Organised various company events, such as team-building activities, conferences, and training sessions, enhancing employee engagement and development.▪ Oversaw office management, ensuring smooth day-to-day operations and maintaining an organised work environment.▪ Provided administrative support, including document archiving, invoice processing, and preparing presentations for management and staff.

Prague, The Capital, Czech Republic

▪ Managed two capacity building projects, overseeing project execution, reporting, budget control, and financial reporting to ensure successful delivery within budget and timelines.▪ Organised, coordinated, and promoted trainings, workshops, and a national conference on education, facilitating knowledge sharing and stakeholder engagement.▪ Handled office management, ensuring smooth day-to-day operations, while also managing internal communications and overseeing the organisation’s web presence.

Prague, The Capital, Czech Republic

▪ Supported internal communication, ensuring effective information flow within the organisation.▪ Managed the organisation's website using WordPress, updating content and maintaining site functionality.▪ Conducted research and data analysis focused on organisational finances, providing insights to support financial decision-making.▪ Handled office management tasks, assisting with day-to-day operations to maintain an organised and efficient workplace.

Prague, The Capital, Czech Republic

▪ Processed customer orders and provided support, ensuring a high level of service and resolving inquiries in a timely manner.▪ Collaborated with HR managers and employees from various companies to assist in the development of professional development plans and the selection of appropriate training programmes.▪ Supported the methodology department by gathering and incorporating customer feedback to help refine and enhance professional training offerings.▪ Provided logistical support for the organisation of trainings and seminars, coordinating venues, materials, and participant communication.▪ Promoted to Deputy Head of Customer Service (Sep 2013) in recognition of excellent performance and leadership skills.

Prague, The Capital, Czech Republic

▪ Preparation of the Annual Report

Prague, The Capital, Czech Republic

Administrative support for the legal department

Kolymbia, Rhodos, Greece

Bachelor Of Science - Bs, Psychology

Ongoing

Master'S Degree, International Relations, Graduated Summa Cum Laude

Subjects of studies: International Relations, International Law, Economics, Research methods

Bachelor'S Degree, Political Science And International Relations

Erasmus, International Relations And Affairs