This position is responsible for taking care of the Managing Director office.Within the Organization, the position has primary working relationships with the all departments.Outside the agency, the position coordinates with the external party with consent from the Managing Director. Principle Accountabilities:- Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.- Open, sort, and distribute incoming correspondence, including faxes and email.- File and retrieve corporate documents, records, and reports.- Greet visitors and screen incoming calls and determine whether they should be given access to specific individuals.- Prepare responses to correspondence containing routine inquiries.- In-charge 2 stores of the HACCP Certificate for the outlet, Suria KLCC & Alamanda Putrajaya.- Monitoring the overseas correspondence to ensure the exporting is running smooth and all email is well handling.- Perform general office duties such as ordering supplies, maintaining records management - Prepare agendas and make arrangements for committee, board, and other meetings.- Make travel arrangements for Managing Director.- Conduct research, compile data, and prepare papers for consideration and presentation by Managing Director, committees and boards of directors.- Compile, transcribe, and distribute minutes of meetings.- Attend meetings in order to record minutes.- Monitoring the product costing from time to time.- Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid Managing Director.