Rafay Sarwar Email & Phone Number

Swat District, Khyber Pakhtunkhwa, Pakistan

Project Delivery and Stakeholder Management:● Assisted in creating work schedules, and programme schedules.● Assisted in collection of data and key information for monthly reports and quarterly reports for the Project Board.● Authored the project Maintenance manual and delivered training on maintenance of project sites, building capacity for the government departments.● Prepared monthly corporate level reports on Health and Safety.● Collected media and produced a project timelapse video for promotion among stakeholders.Procurement, Supply Chain and Logistics:● Spearheaded procurement budgeting, planning, and scheduling, delivering 25+ cases within budget and timeline.● Analysed design drawings for eight project sites, creating detailed Schedule of Requirements and Terms of Reference (TORs) for 25+ procurement cases.● Assisted in contract management of eight major construction and goods contracts of value $1 million.● Conducted market research, engaging 70+ contractors, and identified top 10 suitable contractors for the project.● Coordinated import exemption and custom clearance for 4 high-priority procurement cases, ensuring seamless and efficient delivery of goods.● Prepared reasonableness of cost (Roc) justifications for 12+ exceptional procurement cases.● Performed cost estimations and analysis to assist Project Manager in accurate project programme budgeting.Operations, Admin, HR, and I.T.:● Developed and implemented a robust evaluation matrix, hiring a competitive project team through rigorous analysis.● Designed and delivered training materials, upskilling the project team and enhancing their capabilities.● Lead the Information Technology equipment setup in site offices, such as Printers and WiFi routers networking setup, amplification setups and, LAN setups.● Managed all the inventory of Site office and Warehouse, of up to $1 million.● Managed fleet and the rental vehicle vendor to ensure smooth project operations.

Swat District, Khyber Pakhtunkhwa, Pakistan

Reporting and Stakeholder Management:● Assisted in Project programme budgeting, scheduling, and planning.● Supported in creating visuals, charts, data tables, graphs, and other info-graphics.● Drafted project daily reports, minutes of meetings, and notes of weekly meetings.● Lead 6x meetings with key Government stakeholders like Assistant Commissioner (AC), Deputy Commissioner (DC), and the Member of Provincial Assembly (MPA).● Drafted legal agreements with the local community for the project land access related issues.Procurement, Supply Chain and Logistics:● Conducted comprehensive market research, identifying top-performing competent suppliers for the project.● Prepared bidding documents and technical specifications for over 25 procurement cases of cumulative value above $2 million.● Sourced 4 local manufacturers for bridge metal components, promoting local industry engagement.● Led and coordinated six Pre-bid meetings in collaboration with the Procurement Official.● Evaluated over 25 procurement cases, selecting competent suppliers that ensured timely project delivery.● Negotiated with contractors and vendors, securing best prices and achieving value for money in 10 key procurement cases.● Prepared and processed accurate Bills of Quantities and Invoices worth over $2 million.● Successfully led logistics operations, transporting 24 ISO containers to remote areas, collaborating with local authorities.● Produced Purchase Orders, Contracts, Variation orders, Amendments, and Completion Certificates for contracts of cumulative value $2 million.Others:● Conducted quality records audit across 8 sites, ensuring rigorous compliance with project quality standards. ● Assisted in preparing Method Statements, and Health and Safety Plans● Set-up and managed three site offices and a warehouse in District Swat, maintaining inventory records and achieving zero losses.● Managed $3,000 recurring operational advance for the site office.

Peshawar, Khyber Pakhtunkhwa, Pakistan

Project Delivery and Stakeholder Management:● Created engaging social media content (20+ posts, 6 videos) for donor and beneficiary engagement.● Increased project visibility on social media through effective marketing and drafted scripts for 2 visibility videos.● Assisted in drafting 5 donor reports and writing project closure activities, including lessons learned.● Analysed data for 10,000+ Schools, Identifying 300 replacement schools for project success.● Removed discrepancies in FieldSight data for 1,240 schools through thorough data analysis, enhancing data accuracy and project monitoring.● Performed data cleansing and maintained records of over 600 sites on monitoring application FieldSight.● Managed data of 1240 project sites and updated the data regularly.● Coordinated with the 10 field supervisors in planning and implementation of the project activities across 1240 project sites.● Participated in business development activities with the Project Manager.● Maintained Grievance Redressal Tracking system and resolved more than 200 issues.● Supported project closure activities, including drafting lessons learned.● Supported the preparation of external communication materials customized for target key audiences such as donors, UN agencies, governments and other stakeholders;Procurement:● Processed over $1 million in invoices and payment certificates with high accuracy.● Ensured contractor compliance on 7 contracts (of value $5 million) through timely contractual notices.● Supported Variation Order preparation for contracts and procurement of communication materials.● Managed vendor contracts for branding and communication materials.● Support the Project Manager in the management of the contracts;● Researched contractual terms and conditions, drafted memos and contractual notices;● Assisted in monthly procurement planning, evaluation of bids, and documentation.https://web.facebook.com/solarschoolsproject/

Peshawar, Khyber Pakhtunkhwa, Pakistan

Solar Schools ProjectProject Delivery and Stakeholder Management: ● Created Operations and Maintenance manual for the project sites, increasing capacity of the beneficiaries and government departments.● Supported in drafting three Monthly reports and four Quarterly progress report to update project stakeholders.● Supported in drafting two Quarterly plans to share with donors and project board.● Enhanced ease of access of data to stakeholders and clients by its transition and organization on G-Suite.● Developed Health Safety Social Environmental incident reports to share with regional office.Communications:● Reduced promotional cost by 10% by increasing organic reach on Facebook and print media.● Increased organic social media outreach from 33 per week to 8,000 per week by producing and uploading short videos.● Reduced 5% of communication cost by creating flyers, brochures, business cards and other branding material to increase project visibility. Monitoring:● Assisted in identifying risks and hazards, and establishing Health and Safety standards across 1240 project sites during COVID19.● Created live dashboard for the project stakeholders to monitor Grievance Redressal Mechanism (GRM). ● Addressed over 40 critical issues across 7 districts and 1240 project sites, ensuring customer satisfaction.● Collected, compiled, and organised handover certificates for all 1240 project sites.Procurement:● Collaborated with the finance team to review BOQs, preventing potential errors of over $10,000● Assisted in monthly procurement planning, bid evaluation, and documentation.● Assisted in management of 7 contracts valued at $5 million.● Increased procurement efficiency by assisting in evaluation of bids and monthly procurement planning. ● Managed media services vendors producing 6 videos for project branding.● Assisted in negotiating contracts with contractors and preparing 4 Variation OrdersProject Page:https://www.facebook.com/solarschoolsproject

Faisalabad

Key Achievements:> Increased work output by resolving functional problems.> 30+ students were able to speak in English. > Enhanced creativity in 60+ students via different art and craft activities.> Raised sense of community services in Volunteers.

Faisalabad

> Assistance in repair and maintenance.> Keeping record of workshop inventory/materials.> Studying and observing all the production stages.

Bachelor Of Engineering - Be, Mechanical Engineering

Activities and Societies: General Secretary NUST Volunteers Club General Secretary Society of Automotive Engineers Director EME.

Nop Summer Coaching Session

Fsc. Pre-Engineering, 88.4%

Activities and Societies: Student Security Team CIMA SPELL MASTER

Matriculation, Computer Science, 92%

Activities and Societies: Captain Cricket Team Captain Football Team