Raj Kolhapuri Email & Phone Number

Halfaya, Al Kahla, Iraq

• Lead the Document Control Department in Halfaya Project, Petrochina.• Setting up SharePoint Application and Filing Structure in SharePoint, Correspondence in OA System.• Describing all possible Document Flow Structure in the SharePoint and OA System application.• Submission of Documents and Creating Transmittal through SharePoint Document Control.• Describing and creating the Acknowledge letters for the clients through OA System Document Control• Tracking the pending documents through Weekly Progress Reports and Weekly Outstanding Status Reports and Notifying the involved party for taking appropriate action on the pending documents.• Manual follow up with the Clients [MOC] internal team to get an expected schedule for all pending documents.• Lead role in Training Junior Document Controllers and other team members of Facilities and Construction.• Actively participate in Project Meetings and anticipate Information Management needs.• Organise the Weekly Meetings with PMC and Contractors for Document Issues.• Assist in conducting quarterly assessments of Contractor's Document Control processes; document results.

Basra, Iraq

• Monitoring and day-to-day supervision of Document Control Center.• Establish, implement, supervise and coordinate the Project Document Control function for recording, distributing & filing of all Project Engg, supplier & construction documentation. • Overall responsibility to ensure that all project documentation is maintained and handled in the project's electronic Content Management System, Sharepoint & FTP.• Compliance with legal requirements for audit trails.• Management of the document control distribution function to ensure that all documents and drawings received are properly controlled and maintained within master records• Supervision, training and direction of all personnel involved in project document control• Supervision and coordination of project document control activities related to document production and distribution as defined in the project procedures.• Interfaces with Engineering Manager and all other groups within the Engineering, Construction, Procurement, Corporate and Project organization.

Doha, Qatar

• Ensures that all aspects of documentations are effectively controlled and categorized i.e. design documentations, communications & non-technical documentations, quality records.• Controlling and managing incoming & outgoing (Vendor & Design) documents including database establishment and maintenance.• Dealing with the follow-up of matters arising from documents, actions and responses.• Arrange documentation packages such as isometric/P&ID drawings, construction procedures, specifications and other important documents.• Attending Weekly construction meetings along with the Department Managers.• Ensure that only CONTROLLED copies of latest revision of work instructions and procedures are used by personnel.• Maintain the Document Control system using Indra, Edis, Jplusp & Jcots softwares.

Abu Dhabi, Uae

• Lead role in receipt, distribution and turnaround processes of the information deliverables issued to and by the team.• Lead role in control of all AFC and as-built document and drawing information deliverables required by the project.• Lead role in numbering and control of correspondence and site queries.• Lead role in training junior document controllers & manage and lead a full support team.• Support role in developing document control work instructions for the team.• Support role in developing and maintaining document distribution matrix.• Ensure that the documents are distributed and returned to contractor (if applicable) on time and according to the distribution matrix.• Set up and maintain master hard copy of AFC and mark-up drawings.• Provide support in carrying out basic IT functions, help users to communicate with help desk when required.• Provide support when needed in carrying out administrative functions.• Support role in all safety initiates and recognition.Document and communicate Lessons Learned in all above responsibilities.

• Lead the Document Management department, providing effective direction and motivation of the departmental staff.• Administer, populate and maintain the Electronic Document Management System. Act as Focal Point for Project Technical Document Control.• Ensure Documentation complies with an acceptable standard of quality and format.• Direct and maintain current and archive filing systems with hard/soft copies• Establishing, monitoring and updating of the Project Distribution Matrix. • Follow-up and expedite the overdue responses from the Focal Point. • Transmit comments to Contractor within the contractual Review Cycle. • File and maintain the latest revision status of Documents/Drawings in Master File. • Maintain a current & superseded set of project hard copy deliverables & Elect. Register. • Maintain file of project specific company codes and standards and industry standards. • Preparing Daily Progress Reports based on input from Document Control Staff.• Maintain and manage document management budget for equipment, staff hours, consumables etc. • Coordinate with the Document Controllers from other teams, EPC or other contractors

• Maintain the Livelink based Assai Document Control system.• Coordinate with the corporate DC/Livelink teams to incorporate latest system updates, remove bottlenecks and manage the user community.• Download of all Projects related Drawings and Documents from EDMS / Documented / FTP Server and transmitting to design/vendor/client as applicable company standard.• Generate and maintain transmittals of project documents and drawings through EDMS.• Assist in setting up the DC systems for new projects/contracts.• Coordinate with the Document Controllers or related staff from other teams & EPC or other contractors.• Forward Client and other recipients comments to Originating Engineer.• Maintain In-house deliverable & Client data.• Expedite Contractors for final documents and distribute the same to Client.• Maintain separate logging system for onsite construction documents like ITP, MS, TQ, MAR, and follow up with the contractors for approval.• Ensure effective management of the day-to-day operations of the document center.• Coordinate with the PDO corporate Drawing Office for upload of as-built drawings and ensure that all as-built drawings are available with latest updates.• Day to day document control works including setting up structures & maintaining there of, scanning, uploading & retrieving documents, conversion of document file formats, managing document flow, approvals & revisions and managing hard copy document library & archives.• Participate in the PDO corporate DC forum and share best practices.

• Monitoring and day-to-day supervision of DCG operations in line.• Ensure documents are numbered, filed and made accessible as appropriate.• Ensure docs are transmitted to the appropriate clients in a secure and efficient manner.• Ensure Documentation complies with an acceptable standard of quality and format.• Establishing, monitoring and updating of the Project Distribution Matrix.• Ensure that the Dwgs are scanned & attached in System according to doc. number.• Receiving Non-Technical/Technical Docs, Dwgs, Data sheets, Specifications & Vendor Docs & Distribution of Doc, Drawings as per disciple to relevant Site / Office Personnel.• Maintaining latest Drawings/Documents by Disciple for ready reference in DC Department.• File and maintain the latest revision status of Documents / Drawings in Master File.• Maintain an auditable record of Technical Documentation & Project specific correspondence, from Contractors.• Maintain a current & superseded set of project hard & Electronic copy deliverables.• Preparing Daily Progress Reports based on input from Document Control Staff.• Proficiency in Computer Applications MS suite and customized Software - using in-house Document Control System (Visual Babylos Cyberspace (VBC) & CCIC Applications Programming Interface Document Control.

Diploma, Computer Applications & Office Automations

Diploma, Computer Applications & Office Automations

Ba, History

Major History and Economics

Sr. Typing, Typing

Typing