Administration Supervision•Supervising General administration team•Arranging technical interviews with technical managers for new recruitment•Processing leave applications for paid leave, LWOP and Sick leave.•Managing employee’s monthly payroll process and solving salary issues•Ensuring appropriate archiving of records•Ensuring all travel arrangements for personnel and ensuring the record control for this•Maintaining discreet control of personnel personal details, training records, appraisals and Medical records•Verifying the staffs expense reimbursement requests and processing for payment with proper approvals.•Managing the induction program induction and any personal equipment issued•Providing all management and administrative reports according to the SOP’s•Taking minutes of Head of FM meetings followed by delivery to relevant personnel •Liaising with Camp Services Manager to arrange accommodation for all personnel and guests arriving on site•Managing the Coordination with Security to arrange transportation for staff and equipment between different camps•Managing Invoices•Coordinating with all facilities management department Managers regarding outstanding Work Orders•Complete control of the Job / work register•Liaising with the stores regarding outstanding spare parts and equipment to ensure efficient performance of the various technical services departments•Ensure that all technical sales orders and Work Orders are recorded accurately and in a timely manner. •Managing work orders from the internal, external customers •Providing helpdesk service for internal and external customers•Complete control of the Job / work register •Assisting Technical managers in preparation of Service Level Agreements•Review of any routine and non routine work invoices before submission to Head of FM and Finance department•Generation of performance and KPI reports•Coordinating work flows for members of the Admin team•Preparation of Invoices and Credit Notes

Administration support

Administration support

Responsible for over 1200 employees HR & payroll administration

Prime Projects International, a subcontractor of Kellogg Brown & Root, LOGCAP III, Taji, Iraq