Ralyn L. Email & Phone Number

California, United States

San Francisco, Ca

South San Francisco

Support three MDs, clinical development/ operations team and other departments where needed.• Manage complex/ heavy calendar for doctors (1:1s, in-house team meetings; meetings with advisory boards; etc.) coordinating in multiple time zones.• Heavy travel arrangements for bi-monthly travel to/ from corporate offices, conferences, meetings domestic, as well as, international – making sure everyone is registered, etc. (ASCO 2017, Kidney Symposium Annual Conference, SABCS, and ASCO 2018)• Arrange cocktail/ meeting receptions at conferences for team and investigators. • Assist other departments when needed – Finance, HR, and Legal. • Working on company events throughout the year with committee when needed.CLINICAL DEVELOPMENTo Coordinate SIV visits / prepare continuous expense reports for team memberso Schedule meetingsCLINICAL OPERATIONS• Prepare expense reports for 6 additional team members as they visit sites.• Responsible for maintaining inventory, organize kits and send to sites when needed along with 23andme kits.o Clinical invoices –Scan voluminous invoices, save and upload to Egnyte. Next step would be to process invoice for payment through Accounting.LEGAL • Temporarily assist General Counsel when needed in maintaining her calendar and schedule any meetings needed.• Filemaker Pro – assist in uploading Financial and Non- Financial contracts into the database.o Create files for hard copies to be physically filed away. o Assist with preparation of CDAs (fill in the blanks) and send to out for signature(s).FINANCEo Assist with physically file incoming weekly paid invoices. GENERAL DUTIES• BioWorld – Save article into folder and send to DL.Bioworld list• Articles/ Journalso Check for incoming requests/ search and purchase for individualo Upon purchase, save article and upload to End Note program

South San Francisco

• Manage complex calendar schedule for Associate Director• Arranged domestic and international travel • Work with Associate Director and manage seating assignment and space allocation for department of approximately 140 employees. • Coordinate appropriate access to secured areas of the department to employees, visitors, vendors, etc.• Coordinate the onboarding/ off-boarding process of employees• Prepare variously quarterly staffing reports, specialized department reports, etc.• Organize various external conferences for department• Assist with team building offsite events• Update document repository system with current documents, Livelink• Update organizational charts using Omnigraffle• Process vendor payment/ request through WAND software• Support other team members

San Francisco, California

• Managed complex calendar of CRO, CMO and SVP and coordinated meetings in multiple time zones • Maintained facility office supplies • Arranged domestic and international travel (i.e., air, hotel, ground transportation, etc.)• On time payment for vendors and contractors through timely processing of invoices and expense reports. • Provided administrative support to sales team when needed

San Francisco, Ca

-Responsible for providing advanced analytical and specialized administrative support to the SVP and Manager of Investment Administration as well as to the VP Officer with highly complex projects and various administrative duties. -Perform a variety of complex duties including document production, correspondence, memos, forms, policies, procedures, etc. proofreading and review for grammatical or numerical errors and general accuracy of completeness. Prepare, edit and assemble presentation materials/ agenda. -Database entry, research and report generation as it supports the tracking and monitoring of investment in legal entities. -Scanning, record keeping, filing and retention. -Managing various calendars, arrange meetings, conferences, coordinating travel and itineraries, process accounts payable and expenses. Handle incoming/ outgoing mail. -As needed, assist the Corporate Secretary with board packages, directors and officers questionnaires, SEC filings, corporate governance projects, and other transition and integration team projects. -Receive and respond to both internal and external inquiries and provide/ explain often highly complex information in accordance with instructions provided by manager or other senior staff. -Maintain back to back calendars, schedule meetings in multiple time zones.-Arrange domestic and international travel (i.e., air, hotel, ground transportation, etc.)-Process invoices, expense reports, etc.

San Francisco, Ca

-Support SVPs in Corporate Treasury – Funds Department-Maintain back to back calendars, schedule meetings in multiple time zones.-Arrange domestic and international travel (i.e., air, hotel, ground transportation, etc.)-Process invoices, expense reports, etc.-General Administrative duties and assist others when needed.

San Francisco, Ca

Process client contracts, Non Disclosure Agreements, Employee Stock Option paperwork, maintain corporate files. -Support team wherever needed-Event Planner-General administrative duties (travel, facilities, schedule meetings, expense reports, etc.)

San Francisco, Ca

• Supported three attorneys and the SVP of Advertising• Managed complex meeting calendars of four executives• Organized extensive heavy domestic and international travel (i.e., air, hotel, car etc.)• Prepared voluminous expense reports• Maintained corporate files (i.e., License Agreements, Non-Disclosure Agreements, etc.) and intellectual property files• Updated Board, audit, compensation, executive minutes for OpenTV and its subsidiaries.Intellectual Property• Responsible for communicating with outside counsel and inventors regarding administrative filing of the Missing Parts document and responses to USPTO to avoid unnecessary extension fees.• Responsible for annuities getting paid for issued patents through third party, Computer Packages• Update internal docket calendar / connect with outside patent / trademark counsel to make sure we are on the right track upcoming matters• Responsible for preparing and issuing patent awards to inventors• Multi-task well in a high stress environment

Palo Alto, Ca

• Draft and prepare U.S. prosecution forms (i.e., all necessary transmittal fee sheet to postcard) provisional, non-provisional patent applications, Assignments, Powers of Attorney, etc. to be filed with the USPTO (types of filings I filed were Electrical, Mechanical and Biotech) – I would maintain a calendar until Letters patent issued. • Follow up with client for any pending matters to avoid unnecessary extension fees.• On occasion file sequence listings/ prepare Information Disclosure Statements• Maintain U.S. and foreign prosecution files• Draft various correspondence to clients/ foreign associates updating status on cases• Maintain attorneys’ docket calendar• Time Management - input attorney time• Schedule necessary travel arrangements• Prepare expense reports; and provide overflow secretarial assistance as needed

Support EVP, VP Corporate Development, SVP of Intellectual Property, General Counsel and five additional attorneys. -Schedule meetings-Manage senior executives’ and attorneys’ calendars-Arrange complete domestic and international travel (i.e., air, hotel, car, etc.)-Prepare expense reports-Maintain corporate and intellectual property files, etc. Investor Relations – -Screen investor calls and send out requested company material (10Ks)-Prepare necessary paperwork to Transfer Agent / Broker Firms regarding stock certificates-Prepare legend stock removal correspondence to brokerage firms, etc. Corporate – -Schedule and prepare for company’s Board meetings-Constantly working with highly confidential documents and schedule similar types of meetings-Schedule several road show meetings pre- IPO-Assist with necessary paperwork when Reduction In Force was needed-Edit drafts of License Agreements, Non Disclosure Agreements, and draft correspondence. -Multi-task well in a high stress environment