Nicole Rama - Cf.Apmp Email and Phone Number

Responsible for leading and overseeing the entire bid management process on a global scale. Some of the key duties include:Bid Process Management: Managing the end-to-end bid process, including qualifying new bid opportunities, coordinating bid responses, and ensuring adherence to timelines and bid specific requirements.Stakeholder Collaboration: Working closely with cross-functional teams, such as Sales, Marketing, Product, and Finance, to gather necessary information, align strategies, and develop strong proposals that meet customer needs and the company's objectives.Proposal Development: Leading the development of compelling and persuasive proposals that showcase the company's value proposition, expertise, and differentiation.Relationship Management: Building and maintaining relationships with key stakeholders to enhance bid management capabilities and maximize business opportunities.Continuous Improvement: Continuously evaluating and improving the bidding process by implementing best practices, tools, and technologies, and staying updated on industry trends and advancements.

- Assemble a Bid Team with the relevant service, technical, business knowledge required to prepare the bid.- Define, schedule, and manage the proposal preparation process- Manages and co-ordinates the activities of the proposal team - Manage bids through the bid process – from Qualification through to Win/Loss Reviews; ensure bids are complaint, responsive and complete- Review complex, high-level multi-BU or strategic requests for proposals - Qualification of sales opportunities with core bid team(s)- Develop proposal plans, outlines and schedules- Run qualification and kick-off meetings- Follow up with BUs on progress of deliverable content- Review deliverables from solution experts according to EOH Bid Office best practices and re-write content where necessary- Assemble drafts and review for gaps, edit and re-write as required to ensure client focus- Complete a compliance and quality review throughout the process- Review and assure quality, effective design and layout, formatting and quality assurance of bid documents to company standards- Oversee and coach Bid Administrators and ensure work is done to the high standard of EOH- Co-ordinate the preparation of decision documentation for the approval processes.- Provide a regularly updated bid plan to reflect the milestone events and progress to date - Produce lessons learnt report after each major milestone in the bid cycle- Participation in continuous improvement process related to Bid Management.- Help develop proposals tools, templates and best practice- Responsible for proof reading and editing proposal to ensure that a compliant, responsive and persuasive bid is submitted- Ensure adherence to company Brand and Regulatory Compliance- Project management and all logistical aspects of the proposal- Help develop and rollout proposals workshops and training sessions where required- Identify risks and mitigate accordingly- Understand company business model

-Support the bid team with production of bids from beginning to end-Prepare bid project plan-Undertake background research, document search and data collection-Ensure quality of all proposals and the look and feel as per tender specifications-Formatting, editing, QA-Booking time with executives to sign off tenders when required-Arrange all required statutory documents within defined tender deadlines-Supplier database registrations -Ensuring that we have updated documents on record -Support internal and external customers and manage their needs to ensure that customer satisfaction and business objectives are met

• Supply Chain: Creation of DN’s (Delivery Notes) for subcontractors to collect material from the warehouse • Site planning and allocation of work to subcontractors • Daily checks with subcontractors to monitor work been done • Weekly updates of the project schedule to record completed sites and outstanding sites• Processing of documents from subcontractors to ensure they are completed correctly • Weekly meetings with MTN to deliver subcontractor documentation for payment • Recording of minutes during meetings with subcontractors and the project management team

-Support the bid team with production of bids from beginning to end-Prepare bid project plan-Undertake background research, document search and data collection-Ensure quality of all proposals and the look and feel as per tender specifications-Formatting, editing, QA-Booking time off with executives to sign off tenders when required-Arrange all required statutory documents within defined tender deadlines-Address database registrations -Ensuring that we have updated documents on record -Support internal and external customers and manage their needs to ensure that customer satisfaction and business objectives are met

- Answering calls and managing queries; telephone, post and email - Promote a professional image of the company - Communicating with key stakeholders inside and outside the Company and ensure that they are dealt with in a professional manner- Preparation of company profiles for presentations/meetings- Assist office managers to manage workflow and office deadlines- Researching information as required when preparing quotations - Anticipating the needs of office managers and proactively obtaining additional information they may require - Raising purchase orders and arranging invoices for payment - Responsible for office stationary and equipment purchases- Scanning for relevant tenders- Booking and coordinating of domestic travel

- Switchboard - Preparation and submission of quotations - Filing - Data Capturing - Minute Taking - Travel Arrangements - Secretary - Fleet Management (Stan Fleet)- Scanning for relevant tenders - Collection and completion of all tender documents - Submission of tender documents - Couriering of documents both locally and internationally - Advertising - Drafting of internal and external memos - Drafting of media releases- Enforcing corporate social responsibility - Monitoring and managing the marketing budget - Event planning - Coordinating all donations made by the Company - Completion and submission of all supplier database registration forms - Sales support