Responsible for entire administrative functions, duties and responsibilities.Handling daily admin tasks. Assist and ensure smooth functioning of facilities and operations.Prepare recommendations, purchase orders, service orders, memorandum, circulars, letters, correspondences, documents, reports, etc.Distribution of Pay Slip and Sodexo Vouchers to staff on monthly basis.Issuing of access cards and photo id to new joiners and other site employees.Updating employee data with complete information.Make bookings for accommodation requirements of clients.Follow up with vendors, service providers and suppliers for the timely submission of bills.Monitoring bills of housekeeping material, stationery items, pantry supplies, domestic-international couriers and forwarding to accounts for payments.Provide administrative, secretarial, clerical and logistics support to HOD to facilitate efficient operations of the dept.Faxing, printing, photocopying and scanning. Maintaining an electronic and hard copy filing system. Maintaining asset data. Organizing and storing of documents, admin files, maintaining record-keeping system, developing admin database, spreadsheets, etc.Assisting in inventory management, storage of assets and official properties such as computer systems, telephone instruments, electrical equipment, chairs, furniture etc and maintaining keys and key log for all departments.Coordinating and arranging for repairs and maintenance of office equipment, electrical devices, air-conditions, EPABX system, pest control, carpentering, civil works, maintenance of company’s valuables etc.Office administration tasks like work allocation to plumber, carpenter, mason, key maker etc. as and when required.Checking stationary levels and ordering, stocking an adequate inventory of new supplies and medicines.Distribution of joining kit to new employees and providing stationery items to staff as and when required.