Office Services Coordinator
CurrentLubin, Olson & Niewiadomski LLP…………………………………………………May 2011-presentOffice Services Coordinator – Intermediate (promotion from Records Clerk on 05/04/15)• Perform clerical duties requiring specific judgment to maintain legal records and documents.• Meet and negotiate with supply vendors regarding pricing for office supplies. Instituted a 30% savings of office supply expenditures for 2015.• Order and maintenance of office and kitchen supplies.• Maintain office equipment; deliver and stock office supplies; refresh coffee makers and dishwashers throughout multiple office floors daily.• Respond on-call throughout day to prepare scan and copy jobs as needed.• Sort and distribute mail/faxes throughout day and responsible for incoming/outgoing mail, shipping/receiving.Records Clerk (promotion from Office Services Clerk on 12/10/2013) • Process incoming/outgoing records, sort, classify and code material for filing/data entry into computerized system while adhering to office policy and procedure relating to records retention.• Index outgoing records data while coordinating with offsite vendor for pick-up of closed files and delivery/recall of closed records.• File/refile records in onsite file storage.• Work with Accounting Dept. to create lists of matters/files to close.• Reconcile monthly and quarterly invoices from vendors.• Draft standard records retention/destruction policy letters to clients and maintain binders of correspondence with clients.• Back-up Office Services team members, reception and catering.Office Services Clerk• Heavy document reproduction on multi-function devices with knowledge of copy center equipment maintenance and upkeep.• Scanning/faxing/distribution of documents.• Sorting and distribution of mail, faxes and packages.• Ordering and stocking of Office Supplies.• Conference room set-up/break down.• Catering assistance.• Back-up receptionist coverage.
