Assistant Purchase Manager
CurrentEnsure that proper purchasing procedures are in place, with purchase ordeConduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis. Ensure that price comparisons amongst other hotels is done on a regular basis and all options are exhausted in obtaining the best possible quotations. Maintain good relations with all hotel departments and suppliers. Ensure that all unmatched / open Purchase Orders are investigated, and proposed action are taken on a regular basis. Assist in the preparation of month end reports and other ad hoc reports that may be required from time to time. Ensure familiarity and adherence to any national or global purchasing agreements in accordance to approval authority. For the timely review of the rolling contract, updates without changes can only be carried out three times at most. Ensure Sourcing Centre approval is received prior to initiating tenders for potential purchase of goods / services in excess Assist the Executive Chef in ensuring that food cost is kept to a minimum. Ensure that all month end procedures are strictly followed, and deadlines are met. Maintain file management, including contract, bidding document, purchase order, etc. Liaise with related government departments such as Animal & Plants Inspection, Wine & Tobacco License, and the Customs, etc. Prepare a purchase order outstanding list for month end purposes. Ensure all documentation (purchase orders, invoices, delivery dockets etc.) is forwarded to Accounts Payable on a timely basis. Conduct regular vendor visitations for high-risk suppliers. Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards. Handle all requests and enquiries in a timely, efficient and friendly manner. Perform any additional tasks assigned to ensure that the department functions smoothly. Strictly follow the code of conduct.