Supporting the Head of Global Sales

 Maintain complex calendar for President and Vice President Assistant  Answer and screen all calls for President Manage all travel arrangements and logistics for all business travel for President and Director Assistant via travel office and aviation for corporate jet and helicopter Event Planner for all offsite meetings, completing logistics, venue selection and site check, agenda creation, travel planning and liaise with hotel /vendors on all details of each offsite Active member of the Employee Engagement Team Act as mentor to all 5 Administrative Assistants Lead monthly calls with all Administrative Assistants on the team Review and process all incoming invoices and maintain all departmental and personal files for President Review and approve all Ariba, Concur, Axiom, e HR and Blue Rewards inquiries on behalf of leader Manage the review process of expenses for all direct reports and President according to policy Manage payroll and vacation schedule for the executive office Prepare monthly reports on corporate card activity and delinquency notices Point of contact for executive office Act as a backup Assistant to the President’s office

Manage the administration of Sales Incentive Plans for the Merchant Acquisition sales forceEnsure the accuracy of sales incentive payouts and reportsEnsure there are no critical gaps between sales reporting and sales incentivesFace to face customer supportEnsure accuracy of monthly sales incentive reportsMange internal databases for reporting

 Acted as executive office liaison/first contact person Acted as personal assistant to EVP and family – 50% Completed all administrative duties for EVP and VP Assistant Opened, annotated, reviewed and processed incoming mail/e-mail, determining what mail to forward Planned and scheduled all travel based on company travel policies Developed presentation packages Initiated and hosted monthly Administrative Assistant conf calls and lunch meetings Coordinated all aspects of off-site meetings of 15 to 50 people on a quarterly basis Monitored Basic Control Account and Corp Card Reports for Business Unit Reviewed and monitored expense report for all direct reports monthly