★ Leadership and Management: Successfully managed multiple customer service departments and large teams, ensuring smooth operations and high customer satisfaction.★ Organizational Development: Established company hierarchies, developed metrics, and created internal policies and procedures to optimize workflow and performance.★ Recruitment and Training: Conducted weekly recruitment efforts, trained new hires, and provided ongoing support and feedback to team members.★ Strategic Planning: Developed and implemented daily, weekly, monthly, and yearly strategies to ensure impactful campaigns and long-term success.★ Technical Proficiency: Built automations using Zendesk, Slack, Zapier, and developed CRM tools to streamline operations. Experienced with Microsoft Office Suite, Microsoft Dynamics CRM, FreshDesk, and Sage Intacct.
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Manager Of Social Media And Talent AcquisitionEmbersoftware Srl Oct 2022 - PresentRomania◘Led a team of 20+ members providing chat services, ensuring high standards of performance and customer satisfaction.◘Demonstrated exceptional organizational skills by developing metrics, establishing company hierarchy, and creating Discord servers, leaderboards, internal policies, and rules. Provided detailed step-by-step instructions for team members' daily tasks.◘Conducted weekly recruitment efforts to identify key talent for our chat services, ensuring a continuous influx of qualified candidates.◘Trained all team members, providing shadowing opportunities to ensure comprehensive understanding and effective performance.◘Developed and managed schedules for all team members, ensuring adherence to weekly hour metrics and optimal resource allocation.◘Supervised each team member, offering personalized 1-on-1 feedback sessions and conducting weekly team meetings to foster continuous improvement and team cohesion.◘Strategized daily, weekly, monthly, and yearly plans to ensure impactful campaigns across all desired areas within specified time frames, with a strong focus on achieving long-term success. -
Customer Success ManagerAlan Feb 2022 - PresentRemote◘ Keeping client response rates to the agreed SLAs◘ Coordinated with the Sales and Product Departments in providing report analysis of trends in customer behavior and user experience every couple of months. ◘ Developed CRM tools tracking and reporting sales operations activities.◘ Managed a team of 2 customer success specialists.Key achievement: Improved weekly reporting in the means of timing efficiency by developing automation tweaks with Zapier/Sheets and internal Software
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Senior Customer Service ManagerOwnlocal Dec 2020 - PresentAustin, Texas, United StatesResponsibilities:◘Managed multiple customer service departments or a large regional team, ensuring smooth operations and customer satisfaction.◘Participated in onboarding meetings with clients to ensure a proper understanding of our product, identify their requests, craft services around their needs, and ensure a seamless process flow from the beginning, with no errors.◘Collaborated with upper management to align customer service strategies with overall business goals.◘Handled special client requests to ensure efficient customer service team operations.◘Built automations using Zendesk, Slack, and Zapier to streamline workflows.◘Gained experience with Stripe for handling financial transactions, working closely with our finance department.◘Worked closely with the engineering departments to identify, correct, and prioritize tasks/sprints for clients.◘Supervised the customer support team and contractors, providing guidance and support to enhance team performance. -
Csr - RemoteOwnlocal Jan 2019 - Dec 2020Austin, Texas AreaMy main responsibilities as a CSR in the OwnLocal Company are:◘ Handling incoming e-mails in an online ticketing cloud-based customer service software called Freshdesk◘ Handling incoming calls from news-paper publishers, helping them getting onboard or troubleshooting ad-upload issues and more◘ Updating Business Profile information, uploading digitalised ads in PDF and XML format in an admin-panel◘ Associating ads to the correct businesses, setting start/end dates, converting JPG images to PDFs◘ Uploading articles online with the help of a Word to HTML converter software◘ Handling financial inquiries on a monthly basis by deleting duplicate invoices, crediting customers for wrong-processed bills, verifying if the bills are correctly exported in report to the ads that they ran on the previous month in an accounting software called Sage Intacct◘ Generating monthly ad-reports for our customers◘ Installing, editing and maintaining Wordpress Sites◘ Participating to weekly "all-hands" and daily "stand-up" meetings via Slack -
Co-FounderEmber Aug 2018 - Jul 2020Romania -
Csr- RemoteVigoshop Nov 2018 - Sep 2019SloveniaWorking in a fast-phase environment has always been a way for me to understand that I am most efficient under high-pressure. My main responsibilities as a CSR in this E-commerce Company were:◘ Assisting clients in buying from our Marketplace◘ Helping clients completing purchase orders or place the orders for them◘ Persuade clients in buying products by giving them discounts per quantity◘ Handling incoming live-chats/WhatsApp chats/Facebook chats with an SLA of under 2 minutes and Emails with an SLA of under 1 hour◘ Handling incoming phone calls regarding orders/delivery issues/financial inquiries and more◘ Providing information about shipping/tracking the package◘ Updating/Editing/Removing orders in a Slovenian CRM called Metakocka ◘ Communicating daily with team-members and having weekly meetings via Slack
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Project Manager - RemoteTru. Jul 2018 - Oct 2018Canada◙ Creating and assigning tasks from a Project Management system called ClickUp◙ Planning sprints on a weekly basis for a team of 5 developers◙ Support and direction for the team members in order to achieve their milestones◙ Ensuring each member of the team is able to best deploy their strengths and develop new skills◙ Regular feedback meetings where the work of developers is being reviewed. Providing individual honest opinions about the overall performance and suggestions of improvement where needed.◙ Creating reports on a weekly basis as well as regular meetings with the higher-ups -
Panel Support Services Usa SpecialistGfk Jan 2018 - Jul 2018Iasi County, Romania◘ Assigning tasks on a daily basis to a team of 30+help desk agents◘ Identifying weekly trends and providing genuine solutions ◘ Periodically testing help-desk agents in the manner of operational and communicational skills◘ Providing weekly and monthly feedback for the help-desk agents regarding the overall performance in the department◘ Attending and hosting meetings with managers/supervisors/help-desk agents, where matters of SLAs, OLAs, organisational, operational, communicational were discussed up front.◘ Providing individual and group training to new employees ◘ Optimising the software to the team's needs by providing a more intuitive and user-friendly way of working.◘ Handling exceptional customer problems✵ Accomplishments: - Crafting automatisation processes in the Microsoft Dynamics CRM software in order to deliver "one click" daily/weekly/monthly reports, therefore saving a huge amount of time by clicking on the right button rather than searching throughout the database. -
Help-Desk Agent With EnglishGfk Feb 2017 - Jan 2018Iasi County, Romania◘ Providing guidance and support via live in-bound telephone calls to a quantum of over 10.000 active Panel Members of a Google research program called Screenwise Panel.◘ Direct contact with the customer's users by e-mail or phone (only in English)◘ Applying fixes and workarounds as per specific procedure◘ Logging incidents and changes reported via phone/e-mails◘ Assisting in installing and connecting a router to the devices of individuals participating in the research program via live telephone calls and troubleshooting hardware/software issues that the Panel Members came in contact with.◘ Outbound telephone calls, to assist in connection issues, activity monitoring reminders, attempt to retrieve devices ( Routers ) from Panel Members following agreed conditions.◘ Managing a financial based reward system, relying on an Excel database and an online dashboard, dealing with time-frame tracking.◘ Outbound ad-hoc campaign calls with over 100 active Panel Members required to be called on a short scheduled dead-line. ◘ Answering questions and providing walk-through/instructions via email. ◘ Working with SLAs, OLAs◘ Mentorship activities for new employees -
Intern Eea GrantsEea And Norway Grants At Fosshotel Reykholt Jun 2016 - Sep 2016Reykholt IcelandI worked in a hotel within a job rotation system. I worked as a waiter, which really helped me improve my English, gather more experience in this domain. I learned how to make different sorts of food as a chef’s aid. I was really happy to see the results of my work being enjoyed by the clients. I had the chance to talk to a lot of people from different countries which really helped at improving my communication skills and learning about their culture.
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TapsterSc. Fadis Time. Srl (Fenice Restaurant) Jun 2015 - Aug 2015Iasi County, Romania
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Buffet WaiterPalm Beach Hotel Jun 2014 - Oct 2014Kos - GreeceI love the interaction with people, telling them jokes and offer help every time somebody needs me. Having this job/working helped me a lot in developing my communication skills and I can easily adapt to different and difficult situations with any kind of people. I had to always present a positive attitude and every time with a big smile and give the best service as I could, I had to be fast, efficient and pay much attention.
Rares Oltean Skills
Rares Oltean Education Details
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Universitatea „Alexandru Ioan Cuza” Din IașiGeography And Tourism -
"Garabet Ibraileanu" National CollegePhilology With English
Frequently Asked Questions about Rares Oltean
What company does Rares Oltean work for?
Rares Oltean works for Embersoftware Srl
What is Rares Oltean's role at the current company?
Rares Oltean's current role is Co-Founder at Ember.
What schools did Rares Oltean attend?
Rares Oltean attended Universitatea „alexandru Ioan Cuza” Din Iași, "garabet Ibraileanu" National College.
What skills is Rares Oltean known for?
Rares Oltean has skills like Customer Service, Management, Project Management, Microsoft Office, Leadership.
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Rareș Oltean
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