Raven Ikeda Email & Phone Number

San Diego, Ca, Us

Greater San Diego Area

Selected to support CEO of a lighting design and supply firm delivering high quality, innovative lighting design solutions for corporate, residential and hospitality markets. Notable tasks include:• Manage complex and high volume demands for CEO; Track all outstanding job-related items to ensure timely follow up as needed• Project management of product orders to ensure timeliness of delivery and customer satisfaction• Produce job related documentation (estimates, sales orders) by transcribing, formatting, inputting, editing, retrieving, copying and transmitting data• Support CEO by reading, researching and routing correspondence as well as drafting up to 50 daily e-mails, letters and job documentation; collecting and analyzing correspondence; initiate and follow up on all communications• Maintain CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel• Efficient in QuickBooks 17.0; Initiate, maintain and support daily invoicing and open balance collection on all projects• Accompany Project Managers and Engineers to job-site to assist with estimates and job orders • Backup contact when the CEO is not available or out of office• Daily contact with cliental; Ensure all requests completed timely

Rancho Cordova, Ca

Selected to perform general office duties for mid-sized commercial general contracting company (project size from $500 to as high as $2 million, averaging over 100 active simultaneous projects). Assigned increasingly responsible tasks to support senior level office staff as well as project coordinators and managers. Notable tasks include:• Assemble jobs books through job inception to job completion for assigned Project Manager• Prepare work orders for Project Manager signature and send fully executed work orders to designated sub-contractor (approximately 100 weekly)• Request unconditional progress/final releases from sub-contractors for payment• Complete and transmit preliminary lien documentation• Execute all closeout paperwork for completed projects• Perform all assigned tasks given by project coordinator or office manager• Compose and distribute minutes for weekly ICON staff meetings• Compose and distribute minutes for weekly client project status meetings• Organization of the office in all aspects, both physical office and electronically• Answering phones and directing client and sub-contractor calls to appropriate Project Manager• File all project documentation in appropriate location• Sort mail orders and deliver to appropriate recipient• Order all office and break room supplies• Perform all planning for client appreciation events as well as office personnel• Experienced with Maxwell Systems™ American Contractor™ for job, customer and vendor coordination

Vista, California

Promoted to perform all responsibilities for human resources and all payroll responsibilities for corporate offices of Off Duty Officers, JMJ Inc and Service First. Perform all bi-weekly payrolls for approximately 250 employees as well as associated human resources activities as well as continuing with many of the responsibilities as Executive Assistant to the CEO. Also assist all executive sales staff with finalizing client onboarding and client management.

San Marcos, Ca

Selected to perform all server and hostess duties during weekend and high volume evening hours. As a server, inform customers of nightly specials and all new taps available. Answer all questions regarding craft beer and offer suggestions based on individual tastes and food pairing. Proven ability to “upsell” alcohol, dessert, and appetizers. As hostess, answer phones and assist in all customer related requests. Keep an organized work space, clean when necessary, remember customer names once a wait list has started, maintain calm when the rush starts, keep servers apprised of new tables, and update the kitchen when a large party has been seated. Also keep the draft list and menus up to date. Responsible for training all new hires for hostess position.

Vista, Ca

Selected to perform all tasks assigned by the CEO and Company Founder/Owner as well as other corporate executives for Off Duty Officers, JMJ Inc and Service First. Performs various duties such as ordering supplies, composing company correspondence, data entry, employee uniform ordering and shipment, background checks and assist company private investigators and responsible for all general office administration.

Encinitas, Ca

Perform all receptionist tasks for 10 different companies within the executive office facility. Experienced answering a multiple phone line system, transferring calls, replying to e-mails, scanning and faxing, setting up conference meetings and responsible for receiving and sending packages including logging all package information. Responsible for assignments to complete for the tenants, such as administrative assistant work.

El Dorado Hills, Ca

Chosen to perform all front of house duties for upscale Japanese establishment. As Hostess, greet and seat customers, take all phone orders, enter into computer system, packaging prior to pick up and handle cash/credit transaction. Handle reservations, greeting all customers in a friendly and outgoing manner and do whatever possible to ensure a perfect dining experience. Ensure hostess area is neat and set up new tables for customers. Responsible for training all new hires for hostess position.