Raven Phillips Email & Phone Number

Birmingham, Alabama, Us

The Senior Operations Assistant provides exceptional problem-solving skills & experienced support to our Operations team.• Set up weekly reminders on calendars for repetitive items. • Handle, coordinate and initiate projects as assigned. • Assist in the preparation of close out documents. • Assist in maintaining: Purchase Order Log, Material Status Log, • Type correspondence, purchase orders, owner change orders, reports, etc. • Assist with processing pay applications, invoices, and purchase orders as requested. • Process paperwork for hiring and terminating field personnel as requested. • Assist with Time Cards as needed. • Assist in maintaining OSHA, MSHA and MSDS logs and files. • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through. • Arrange all travel accommodations, assist with trade shows, golf outings & coordinate meetings. • Order office supplies for managers as needed. • Assist with client relations. • Assist Project Managers with their duties as needed. • Produce or collect monthly reports as needed. • Gather all PSRs for projects under Sr. PM and prepare for review by Sr. PM monthly. • Maintain project filing system and scanning. Keep scanning and filing up to date. • Assist subcontractors and vendors with Textura processes and keep required documents updated. • Review and approve subcontractor insurance under supervision of Project Manager. • Participate in R&M learning & development opportunities • May supervise lower level admins job responsibilities and work load. • Mentor those less senior than you, sharing experience and best practices. • Set personal and professional goals, communicate those goals with your manager and work to reach

Birmingham, Alabama, Us

● Detail-oriented, well-organized, excellent multi-tasking team player. ● Maintains managers schedules via Microsoft Outlook and books travel as necessary.● Update departments social media on internal platform and continuously share new innovative and collaborative ideas.● Assists Project Managers as necessary during the bidding/budgeting efforts on projects. ● Maintains Manager’s individual schedules. ● Serves as a Leadership Member on the Building Forward Admin Committee. ● Assists with coordinating/running legal notices for bid day process as they may apply. ● Sets up projects in Building Connected as necessary. ● Writes and processes subcontracts and execute via Docusign. ● Assists in downloading of project information from design team and store them on server and upload documents to Building Connected, ProCore, etc., as necessary. ● Organizes bids and ensure subs are bidding on R&M forms. ● Attends kick-off meetings and assist as necessary with documenting and updating action lists. ● Assists with final proposal forms. This includes composing/updating, review, spell check, etc. ● Assists with field team in recording meeting minutes as necessary.● Responsible for obtaining job permits as needed through Metro Code Department.● Sets up projects in Procore once project is started. ● Assist with PSRs as needed. ● Assists PM with backup for monthly billings to Owners.

Birmingham, Alabama, Us

● Assisted in tracking and expediting Subcontracts, POs, Cos, Insurance and Bonds. Handle telephone calls from clients and vendors. ● Effectively communicate messages received. ● Typed correspondence, purchase orders, owner change orders, reports, etc. ● Created and route expense reports. Complete and submit HR related paperwork and drug testing. ● Arranged travel, schedules, and reservations for the jobsite team. ● Assisted in maintaining Purchase Order Log, Material Status Log, Submittal Status Log, RFI Log, Change Order Log, Proposed Change Order Log. ● Maintained office calendar. Coordinate business meetings. Maintain internal programs such as DocuSign, Procore and FWC.

Fort Worth, Tx, Us

●Marketed & promoted NAWIC events and information using all social media platforms such as Facebook, and Instagram ● Assisted Communications Chair with updating weekly newsletters, flyers and website using Mailchimp. Contacts committee members and partners for community events.

Boston, Ma, Us

This program is designed to:Enhance your personal communication skillsExamine negotiation, facilitation, and mediation best practicesDevelop intercultural communication skills and techniquesAnalyze communication ethics and the issues they presentCultivate a supportive communication climate

Bachelor Of Arts - Ba, Broadcast Journalism

Master'S Degree, Corporate Communications