Rawan Sabbah Email & Phone Number

Jordan

Jordan

• Following and enforcing RHAS’ procurement policies & procedures and the donors’ requirements and regulations.• Reviewing, comparing, analyzing, and approving products and services to be purchased in coordination with relevant departments.• Maintaining and updating suppliers’ database with relevant information, such as qualifications, delivery times, product ranges, evaluation scores, etc.• Preparing procurement department’s progress report and reviewing a variety of procurement related documents, contracts, communications, guidelines, instructions, etc.; contributing to/ preparing responses to auditors; participating in the development of new procedures, standards, policies and training.• Managing, developing work plans and assessing the performance of his/her subordinate staff; providing coaching, mentoring and capacity building• Overseeing adherence to contractual agreements, recommending amendments and extensions of contracts and advising concerned parties on contractual rights and obligations.• Conducting and managing market research to keep abreast of market developments; researching and analyzing statistical data and market reports on the local and national commodity situation, production patterns and availability of good and services; identifying new technologies and products/services , evaluating and recommends potential supply sources and participating in the incorporation of research results into the procurement program; formulating approaches and designing innovative solutions to resolve issues/ conflicts for complex procurement projects.• Advising requisitioning units on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle; establishing and maintaining work program and schedule for ongoing contracts and newly-planned ones in consultation with requisitioning units to ensure the delivery of goods and services is made in timely manner.

Jordan

The Administration Officer's overall responsibility is assist the Admin Manger and Project Managers in ensuring that the day to day running administration is done in an efficient and cost effective manner while keeping in mind legal considerations and donor requirements where necessary. Reporting to the Admin Manager or the Project Manager, s/he is directly in charge of property management, procurement of goods and services (with coordination of the Procurement Coordinator), transport and logistics. The incumbent will provide support and answers to questions related to administration, counsel and advice, and deal with customers with maturity, tact and diplomacy.

Jordan

• Collect and analyse offers, and make recommendation to management for purchasing (including consultancy, hotel and flights, products, mobile, and all other purchases for the organization).• Assist in developing and tracking the quarterly procurement plan for the regional office.• Support the administration activities at the regional office (including petty cash management, utilities payments, premises maintenance, visa application, and all other administration activities required for regional staff and visitors).

Jordan

• Processes the requisitions sent by the requesters. • Responsible for the perfect implementation of the procurement procedure. • Independent and self-sufficient, requests the quotes on the national market. Transfers the file to the supervisor for international quotes.• Fills out the Bid Summaries, Comparison charts, Waivers and Purchase orders. Submits them to his supervisor. Requests his supervisor to issue memos in case a waiver is used. • Asks for signatures as per the procurement procedure. • Performs vendor evaluation by providing performance reports on vendors and maintaining them on file. • Responsible for writing the opening minutes and negotiation minutes. • Represent logistics department in the sealed offers opening meetings. • Knows the local market and available suppliers. Selects the best suppliers to request quotes from as per price and quality. • Delivers the Purchase orders to the selected suppliers. Ask signature and provides a signed copy to the supplier as order. • Makes sure all suppliers are legal and reports his supervisor in case of illegal issues. • Presents the procurement files to the Finance office and ensures the payment in timely manner.• Clears out the advance providing the documents as per the procedure. Requests a new advance. • In collaboration with the Finance Department and the Logistics Manager and based on the “Test of Transaction” provided by the Audit Department, provides the documents and information missing in the procurement files.• Once delivered to the warehouse manager, makes sure the items are sent in timely manner to the field sites and provides and approximate delivery date. Contacts sites in case of delay and provides new expected delivery date.• Provide Logistical support to all programs in compliance with IMC’s standard logistics procedures• Performs other duties as assigned by supervisor.

Um Uthaina

Job Summary:The role of Senior Supply Chain officer is to provide procurement and logistics support to CARE international operations hubs outside Amman. Key functions of the role include among others: process or support Amman based procurement for Hubs located outside Jordan; maintaining a fully accountable and updated tracking system in PeopleSoft; creating awareness and disseminating procurement policy and best practices among staff and partners; ensuring CARE does business with approved vendors only; establishing and maintaining an effective communication channel between Amman and Hubs to facilitate the smooth delivery of commodities into Syria. While the position is based in Amman the successful candidate will spend part of his/her time providing direct mentoring and coaching to the Warehouse teams and Partners remotely or through field visits when security allows.

Jordan

Under the general direction of the Procurement Manager, The Senior Procurement Officer will provide procurement and logistics services, including but not limited to, procuring goods and services in accordance with USAID and fhi360 policies and standards; providing guidance, advice and support to ensure procurement processes are effective, efficient, and ethical and provide the best possible value to the USAID LENS Project.Major Duties/Responsibilities:• Handle procurement for in-kind grants, including determining procurement requirements, identifying the most appropriate procurement alternative, inspecting goods or verifying services, and monitoring the use and disposition of goods.• Develop the technical requirements for procurement documents, SOWs, and RFPs for a range of services and goods required for implementation • Respond to procurement requests from the program staff related to supplies, materials, and other items for project beneficiaries and activities.• Issue bid invitations and RFQs/RFPs.• Ensure that fhi360 and USAID procurement procedures and regulations are followed, particularly that all procurements are:Fully and transparently documented through purchase requests, purchase orders, request for quotation, Comparative charts, Bid Analysis, Invoices and Delivery Reports.

Jordan

Procurement Officer’s overall responsibility as following:Insure the execution of transparent and efficient procurement procedures while keeping in mind legal considerations and donor requirements. Will generally be responsible for assisting the Procurement Coordinator in all local and international procurement orders affected through the Amman office.Work with the Procurement Coordinator in the coordination & liaison with Projects & project site in East Amman thus ensuring that all such processes are well documented according to the CARE USA and Donors’ Procurement policies & procedures.Assist in maintaining a fully accountable procurement tracking system on Pamodzi, sending of RFQ’s, SBA preparation, SBA approval process, generation of CPO, monitor receipt of goods or services and payment document preparation/approval.Coordinate directly with the Pamodzi in ensuring that all procured goods and services are received and dispatched to the different locations, and goods receiving notes are well documented for easy reference.

Assist Administration and Procurement•Implementing the company procurement policies and procedures, preparing and reviewing request for services for INJAZ events, Bidding Analysis and develop purchase orders for required items to suppliers, Monitor PO delivery, payments, terms and conditions and provide analytical reports related to the procurement functions.•Source, review, negotiate & procure materials and services for the company.•Arrange local and international travel for staff by bring offers from the travel agencies to get the suitable price. •Organizing the transportation daily schedule for Amman Office.•Follow up and deal with companies related to photocopier, fax and newspapers subscriptions, operator maintenance contract.Finance Assistant•Reviewing land line and mobile bills for accuracy and charge staff.HR Assistant•Follows the operational and HR Policies and procedures guidelines and standards.•Oversees the human resources database. Ensures that the system records are accurately recorded and cross-checked.•Process, verify, and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and classifications. •Assist the direct manager in preparation of payroll at the end of each month and administration of insurance activities. •Completes monthly and yearly reports regarding terminations, transfers, and new hires. •Assist in the process of recruitment by screening CV’s, Schedule interviews for job applicants, selection process and prepare functional and behavioral tests for applicants. Inform job applicants of their acceptance or rejection of employment.•Compile and prepare reports and documents pertaining to personnel activities. •Arrange in-house and external training activities. •Responsible of internal and external advertising or job posting for vacancies. •Provide timely and accurate reports to the Direct Manager.

Bachelor Of Business Administration - Bba, Business Administration, 3.65

A Full Course In Computed Office Job Training Course, 89.52

Activities and Societies: English and Arabic Typing A Full MS Office Computer Course A Full English Language Course Arabic and English.

Bachelor Of Business Administration - Bba, Business Administration, Management And Operations

Education record

Bachelor Of Business Administration - Bba, Business Administration And Management, General, 3.67