Supplier accounts management & ensuring monthly reconciliation of vendor accountsPreparation of supplier payments within approved credit periodPreparation of monthly audit schedules Tracking monthly expenses against approved budgets

• Providing supplier reconciliations between system balances & supplier statements and following up resolution of all due unclear items. • Paying vendors while seeking to maximize on credit facilities provided by various vendors with terms and conditions agreed upon, verifying invoices for compliance to purchase orders or contract specifics; scheduling payment proposals and preparing electronic funds transfers requests; resolving purchase order, contract, invoice & payment discrepancies and documentation.• Charging all corporate level administrative expenses to respective cost centers and general ledgers for the company onto the SAP system• Ensuring recurrent administrative expenditures are regularly captured and allocated as per budgeted figures on the SAP system .overseeing and advising team leaders on subsequent expenditure versus the budgeted figures• Updating the company on new procedures & controls related to accounts payable and providing proposals to management on means to increase efficiency on delivery to internal customer for payments while maintaining industry best standards of internal controls• Ensuring all legal statutes and company policies are adhered to when receiving of goods and services,: ensuring all levels of authorization are observed when approving liabilities for payment, verifying all taxable and tax related deductions are captured.• Review of all vendors approved pre-qualification documents as well as contracts and opening up vendor accounts.• Providing monthly reports & schedules including monthly vendor ageing balances against actual statements, open orders reports & prepayments balances schedules

• Preparing credit customer documentations including, monthly statements, invoice deliveries, balance confirmation letters & dunning notices• Holding regular customer feedback sessions on credit issues and also collect sentiments on general services received by the customer• Advising sales men on credit status of various customers and on necessary actions to be undertaken against overdue accounts.• Requesting for concessions on extension of credit limit & periods following sufficient considerations on the customer’s credit history• Posting and payment of vendor invoices on Quick-books accounting system• Providing supplier reconciliations between system balances & supplier statements and following up resolution of all due unclear items. • Paying vendors while seeking to maximize on credit facilities provided by various vendors with terms and conditions agreed upon.• Ensuring statutory payments i.e. VAT, P.A.Y.E., NHIF, NSSF are paid on time and are accurately computed as per government regulations and requirements.• Conducting stock control procedures including supervising of stock takes, giving early warnings on stock reorder levels and monitoring stock turnover trends and advising the management on future economic reorder quantities.• Preparation of budget and monitoring expenses, analysis of previous year’s budget line performance and forecasting for the current year.• Preparation of company payroll ensuring all allowances and deductions are accurately captured in the system.

Bank reconciliationInspection of vouchersVote book

Community Liaison Officer