Senior Program Assistant
Current• Manage end-to-end logistics for events with approximately 50 attendees, including senior managers, directors, and medical professionals, ensuring accurate travel expense processing and adherence to budgetary constraints.• Coordinate the scheduling of up to 18 calendars for weekly meetings, ensuring optimal participation through proactive survey management and diligent email follow-ups to maximize attendance.• Serve as the onboarding mentor for new Senior Program Assistants, having guided 4 individuals to date, and provide ongoing support and training to ensure smooth integration and operational readiness.• Act as a co-chair in the Latine-Indigenous Employee Resource Group by scheduling and organizing weekly leadership meetings, creating agendas, and coordinating events to enhance group engagement.• Implemented an Asana-based tracking system to manage member tenure, automating notifications and replacing a manual process, improving efficiency in identifying and onboarding new forum members while saving time.• Orchestrated the logistics for a two-day hybrid Forum meeting, and achieved a 33% cost reduction, through strategic vendor comparisons, ensuring high-quality service for all attendees while significantly reducing costs.
