Rayna Adkins Email & Phone Number

Fort Myers, Florida Area

• Maintain and process all international invoices, vendor accounts, and wire payments• Month end report building in Excel for submission to General Accounting, along with other close duties as needed• Process journal entries and reclass entries as directed• Reconcile large vendor statements/accounts to bring accounts current and in good standing• Cultivate relationships with Internal Business Partners/departments to ensure smooth business transactions • Review and process vendor invoices and purchase orders in a timely manner• Manage and complete any Ad Hoc projects given by the AP Manager• Run and review weekly productivity metrics, to ensure the team is operating within or above department goals

Fort Myers, Florida Area

• Responsible for overseeing the day to day tasks and projects of full and part time team members and assist as needed• Manage outgoing cash flow when issuing hard checks, online and credit card payments• Account reconciliation between general ledger and corporate credit card payments• Review and process company purchase cards on a biweekly basis• Process and review Vendor W-9s and setup Master Vendor File to ensure tax compliance• Research and resolve issues with Vendor invoices and payments

Fort Myers, Florida, United States

• Responsible for Purchase Order system by processing invoices, reconciling issues, month end reporting and accruals• Audit and review teammates invoices entered in SAP to ensure accuracy and compliance with policies and procedures• Work with third party vendor to ensure all utilities and telecom bills were paid in a timely manner and quickly research and resolve any discrepancies in billing• Reconcile company travel card account and build spreadsheets based on bank data to create journal entries • Month end review of assigned accounts and vendors to create accruals and journal entries for specified G/L accounts• Comply with vendor net terms by ensuring all invoices are processed in a timely manner• Research and resolve invoice discrepancies

Palm Beach Gardens, Fl

• Full cycle Accounts Payable in a high volume work environment (average of 500-700 invoices weekly)• Process, audit and approve employee expense reimbursements in accordance with government guidelines• Reconcile monthly corporate travel accounts and supply general ledger coding by contract for payment• Assist in annual DCAA audit and reconciliations• Process 1099 vendors and annual reporting to the Internal Revenue Service to include five child companies• Liaison between Procurement and Accounts Payable department• Approve purchase orders processed for payment to ensure accuracy of data entry and general ledger coding• Enter appropriate invoice coding, match invoice to purchase order receiving report and review voucher batches for accuracy and discrepancies• Balance batch summary reports for verification and approval prior to cutting checks• Ensure Accounts Payable month end and yearly close processes are completed timely and accurately• Comply with vendor net terms by ensuring all invoices were inputted and processed in a timely manner• Implemented process procedures to eliminate missing invoices and/or delayed invoices• Research and resolve invoice discrepancies • Developed and implemented paperless process for invoice processing and check run data storage• Provided general support to Accounts Payable Manager, Controller, Vice President of Accounting and Accounting department

• Provide administrative support to the Director of Property Management and multiple Senior-Level Property Managers with all aspects of daily operations.• Create and maintain tenant sales spreadsheet highlighting monthly income in accordance with lease requirements.• Create and maintain vendor database for all commercial properties and soliciting multiple bids for repair and maintenance projects, and acting as point of contact for vendors and tenants• Code and process all commercial accounts payables (up to 300 a week)• Research and assess delinquent or past due balances in question• Produce monthly expense reports for the Director of Property Management and Senior Management as requested

Provide executive level support to the Director of Property Management and multiple Senior-Level Property Managers with all aspects of daily operations. Create and maintain tenant sales spreadsheet highlighting monthly income in accordance with lease requirements. Collect and verify Certificates of Insurance for all commercial tenants. Process departmental mailings and general correspondence, such as CAM increase notifications, CAM reconciliations, rent increase letters and monthly statements. Maintain and update tenant lease files in a secure, electronic database. Generate and amend vendor database for all commercial properties, including confirming all Certificates of Insurance, soliciting multiple bids for repair and maintenance projects, and acting as point of contact for any issues that arise. Set up all vendor accounts for newly acquired assets. Code and process all commercial accounts payables (up to 300 a week). Research and assess delinquent or past due balances in question. Produce monthly expense reports for the Director of Property Management and Senior Management as requested.Perform general administrative duties as assigned.

Signature AccountsExtensive use of Microsoft Office Suite 2007 (Windows XP) to include scheduling in Outlook, correspondence in Word, and Sales Reports in ExcelAct as project coordinator for large accounts' RFP/proposal process by hosting/scheduling conference calls, corresponding with prospective clients via phone and/or email, and monitor/maintain confidential information in client database Built report queries using Business Objects and exported data into Excel spreadsheets for weekly sales reporting and analysis; posted reports on Sharepoint site for executive level usage

• Analyzed incoming high-volume Public Sector bid requests as well as generate and publish weekly pipeline sales reports for executive level use • Organized cross-functional teams in preparation for a response to a Request for Proposal (RFP). • Created and maintained a confidential current and potential client database for cross departmental use• Coordinated all phases of the proposal process, including but not limited to: ordered required service requests, government entity correspondence, scheduled and facilitated all meetings and conference calls, and posted all related documents on a Sharepoint site• Extensive use of Microsoft Office to include scheduling in Outlook, correspondence in Word, and Sales Reports in Excel.

• Assist Sales Manager in recruitment of new team members• Coach team on how to improve sales processes, customer service, and build on product knowledge• Meet and exceed customer service satisfaction standards, as well as company sales goals and objectives • Acted as interim Department Manager while the DM was out on medical leave

Bachelor'S, Psychology And Organizational Behaviors

Graduated with Honors

B.A, Psychology; Organizational Behaviors

Bachelor's degree in Psychology with an emphasis/minor in organizational behaviors.