Becki Fields Email & Phone Number

Urbana, Il, Us

Urbana, Il, Us

Champaign, Illinois, United States

• Oversee business operations of the Office of Medicaid Innovation (OMI), including: -Fiscal operations management: accounts payable, accounts receivable, procurement, reconciliation, financial reporting, grant management and budgeting. -Fund management: state, self-supporting, administrative allowance, indirect cost recovery, facility and administrative (F&A) rate calculation. -Human resource management: processing searches, hiring, and onboarding.• Successful Initiatives: -Established annual budgeting process, invoicing procedure, and revenue distribution for 12 projects totaling over $31 million. -Developed a new process in partnership with University Accounting (UAFR) to correctly distribute revenue funds. -Streamlined accounts receivables to ensure checks were handled securely and quickly. -Saved OMI over $100,000 in FY22 through a comprehensive review of financial statements. -Directed seven successful searches and on-boarded selected new hires in less than a year.

Champaign, Illinois, United States

• Developed annual budgets for over $15 million of state, institutional, self-supporting, gift/endowment, and plant funds.• Ensured compliance with all federal, state, and university policies and procedures.• Reviewed and analyzed standard monthly financial statements for nine units. • Presented financial reports with findings and suggestions for ensuring compliance and optimal use of university funds.• Trained colleagues to meet a high standard of quality. • Delegated tasks to maintain internal controls and balance workloads.

Office Of Business And Financial Services

- Oversee administrative matters for the Assistant Vice President (AVP), including fiscal management and business operations.- Manage the complex workflow of multiple offices, including the scheduling of meetings, preparing agendas, arranging travel, and establishing procedures to ensure efficient coordination of activities.- Provide excellent customer service as the first point of contact for issues before the AVP.- Prioritize communications and respond to requests for information from other offices.- Support the development of strategic goals for OBFS and the efforts to align goals of units reporting to the offices with the broader strategic plan.- Assist with implementing and executing strategic initiatives on behalf of the SAVP and AVP.- Coordinate human resource operations, including raises, promotions, searches, and 1/5/10-year planning scenarios.- Prepare communications of all types (policy recommendations, presentations, letters, memos, forms, etc.) for a variety of audiences on behalf of the SAVP and AVP. - Draft reports and recommendations on issues relevant to the AVP by analyzing data and information.- Represent unit on internal and external committees including: OBFS Communications Team, OBFS Website, OBFS Sounding Board, OBFS iACT Guiding Coalition & OBFS iACT Success Team, TEM Advisory Committee, and My-UI-Financials Advisory Committee.- Coordinate logistics of various OBFS events with 10 to 500 attendees, including arrangements for catering, table and room layouts, overnight accommodations, invitations, compiling and composing meeting materials, etc.- Hire, train and supervise student workers.

Office Of Business And Financial Services

-Serve as the administrator for the UAFP and oversee the day-to-day maintenance and operation of the program.-Respond to all requests and serve as the main contact. -Assist in course selection and development, and monitor activities to ensure that training was delivered according to specifications.-Assist with identification and selection of vendors and negotiate contracts for training.-Coordinate all logistics for required training courses and learning experiences, including: scheduling training dates, time, location, presenter, equipment, travel arrangements, meals, materials, communication, and completion of assignments (electronic learning, professional readings, rotational experiences, and elective professional development opportunities).-Monitor and compare program costs and participant feedback to ensure offerings were well received and cost effective.-Develop marketing materials and a website promoting the program.

Champaign, Illinois, United States

-Manage the details associated with over 85 special events, including: Alumni events, lecture series, receptions, faculty seminars, and colloquium.-Coordinate conferences: review potential venues, negotiate rates for meeting rooms and guest lodging, process registrations, arrange A/V equipment, develop menus, schedule catering, create agendas & publications, arrange or reimburse travel, process foreign national payments, and check final invoices. -Approve and process purchases and work orders & monitor and control expenditures.-Develop processes to improve the flow of information to the business office.-Synchronize with Communications staff regarding event publicity.-Establish volunteer database and communicate and schedule opportunities.-Collaborate with faculty, staff and administration to ensure each event met goals.-Create and distribute weekly email newsletter listing upcoming events.-Delegate responsibilities to two part-time event coordinators.-Suggest methods for cost savings without compromising event quality.

College Of Engineering, Civil & Environmental Engineering

-Coordinate center events including External Advisory Board meetings, National Science Foundation Site Reviews, Annual Symposia, Fall Retreats, Weekly Seminar Series and Executive Committee meetings. -Prepare and publish a variety of reports and books summarizing Center activities. -Supervise and assign tasks to student employees.-Coordinate special projects including; establishing a student group, selecting software for improved efficiency, evaluating and purchasing office equipment, office relocation arrangements, center web site, and center reference manual for new participants.-Establish and maintain archives of center research programs and activities.

Civil And Environmental Engineering

-Manage all activities and people associated with a 2.5 day conference.-Arrange and schedule a variety of on-campus visits for off-campus VIP's.-Assist recruiters in locating potential interns and employees.-Organize twice-monthly public seminar series and weekly student discussion group.-Manage budgets for multiple programs and generate custom financial statements.-Coordinate purchase of supplies, including class materials, computer software & hardware, marketing materials, office equipment, etc. -Design and distribute publications to on-campus and off-campus contacts.-Communicate with diverse customer groups regarding the program.

-Apply for and receive Prairie State 2000 Authority grant.-Complete ISO9002 certification process with zero non-conformances.-Write ISO9002 Quality Manual and procedures.-Train all employees on ISO procedures.-Certified Internal Auditor.-Supervise part-time and seasonal staff and assign appropriate tasks.-Oversee the creation of a corporate identity and subsequent marketing materials.-Research and propose hardware and software solution for field data collection.-Design and manage all aspects of trade show participation.

Master'S Degree, Public Administration

Bachelor'S Degree, Business, Management, Marketing, And Related Support Services

Activities and Societies: Student government and professional societies