Manages on-campus operations functions by supporting the Campus President with day to day duties with a heavy emphasis on recruiting top talent at our campus and assist with reducing colleague turnoverAlso assist with just-in-time book and supply inventory, managing office supplies, on-site facilities management and supporting/directing Security staffComplies with all Federal, State, accreditation and institutional policies and proceduresAccountable for recruiting, screening resumes, hiring and onboarding of new campus colleagues, including new hire paperwork review and new hire orientationDirectly responsible for the budgeting and inventory fulfillment of all campus book, uniform and supply ordersReports all on-site campus facilities issues and has primary responsibility for interacting with the third-party property management company related to short, medium and long-term facilities maintenance, management, repairs in co-ordination with Irvine facilitiesProvide support towards scheduling and being the liaison with campus Security StaffPromotes a safe and healthy environment for all colleagues and students as a “Campus Safety Champion.”Submits purchase orders for all campus departments to the Purchasing department; receives and verify all shipmentsAlso responsible for all office supply orders Performs Campus accounting functions as follows: Codes all purchase orders/ CP Amex reimbursement forms and submit to the Accounting departmentResponsible for distribution and inventory management of all kindles and keyboard inventory as well as assigning devices to new studentsConducts confidential pre-employment process for employees, including requisition submittal, offer terms submittal, and pre-hire paperwork completionCreates requisitions and offer terms using company’s Applicant Tracking System.•Timely submits all Personnel Action Forms (PAFs) to immediately document staff changes at assigned campusCreates and maintains confidential employee files

Assist the Director of Admissions in data management, including lead and interview transcript management, enrollment and proof of graduation ("POG") tracking, whiteboard updating and all campus reporting•This position also assists the Director of Admissions in financial aid follow up, orientations, open houses and career days, as well as all administrative duties that pertain to new student starts•This position also assists in maintaining all forms and essential paperwork for the smooth operation of the Admissions Department•Work with admissions representatives on student applicant issues and ensure completeness of enrollment paperwork and policies

Complies with all Federal, State, accreditation and institutional policies and procedures.Welcome on-site visitors, determines nature of business, and announces visitors to appropriate personnel.Retrieve messages and voicemail and forward to appropriate personnel.Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable.Answers general questions about the organization and provides callers with address, directions, and other information.Monitors visitor access and issues passes when required.Updates appointment calendars.Receives, sorts, and routes mail, and maintains and routes publications.Maintains fax machines, assists users, sends faxes and retrieves and routes incoming faxes.Takes payment for services and products.Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.Performs other clerical duties as needed, such as filing, photocopying,and data entry.